Outlook [PORTABLE] Download Email For The Past

<div>At work I use Outlook 2016, and I am having trouble accessing old emai=
ls in searches. When I run a search, I get a list of emails containing the =
search term. If I click on a recent email, it is retrieved instantly. Howev=
er if I click on an email from a year or more ago, Outlook freezes and gray=
s out for 30 seconds. It eventually opens the old email, but it takes a whi=
le. What could be causing the delay?</div><div></div><div></div><div>Some d=
etails: I am using Exchange and Cached Exchange Mode is set to download ema=
il for the past 1 year. [In case it's useful, Account Settings are found un=
der the File button in upper left of the Outlook top toolbar.]</div><div></=
div><div></div><div></div><div></div><div></div><div>outlook download email=
 for the past</div><div></div><div>DOWNLOAD: https://t.co/576dXjtwj4 </div>=
<div></div><div></div><div>However if the mailbox has a considerable number=
 of emails (100K+) or is considerably large in size (20GB+ could easily cau=
se issues...) or has a large number of sub-folders then the hardware of the=
 computer may not necessarily be able to handle the mailbox too well withou=
t specific components (SSD for quick R/W operations, decent CPU for indexin=
g and general task performance). We have a number of large mailboxes that w=
e control client side by reducing the cached amount to 3 months and advise =
users to use OWA if they require any further than this as the performance o=
f Office 365's OWA out performs retrieving this data locally.</div><div></d=
iv><div></div><div>In this article, we'll discuss how you can export your O=
utlook email, calendar and tasks to a .pst file, and then import the data t=
o another email account. You can also use the .pst file as a backup in case=
 you lose your Outlook data.</div><div></div><div></div><div>By default, Ou=
tlook is set to download email for the past 1 year. If you want to export a=
ll your emails, open Outlook, select Account settings > Account Name and Sy=
nc Settings and move the slider to All.</div><div></div><div></div><div>If =
you're not already using Outlook, add your Microsoft 365 email account to t=
he Outlook app. After you do this, Outlook will automatically sync with Mic=
rosoft 365. You'll see the contents of your Microsoft 365 mailbox appear in=
 Outlook. Then, you can use Outlook to move email, contacts, and calendar i=
tems into your Microsoft 365 mailbox.</div><div></div><div></div><div>After=
 your email data is exported to a .pst file, it's portable! You can import =
it to other email accounts. If you want to do this using Outlook, see Impor=
t email, contacts, and calendar from an Outlook .pst file.</div><div></div>=
<div></div><div>Now that your Outlook data is in a .pst file, it's portable=
. You can save the .pst file to OneDrive, then download it to your new comp=
uter. You can also save to a portable drive, then import your email, contac=
ts, and calendar to Outlook.</div><div></div><div></div><div></div><div></d=
iv><div></div><div></div><div>When Outlook exports email, contacts, and cal=
endar info to a .pst, it makes a copy of the information. Nothing leaves Ou=
tlook. You'll still see and have access to your email, contacts, and calend=
ar in Outlook.</div><div></div><div></div><div>For example, let's say you h=
ave a Microsoft personal or family email account, alliebellew83 yahoo.com, =
and you want to move your email to a new Microsoft 365 for business email a=
ccount, alliebellew contoso.com.</div><div></div><div></div><div>Using Outl=
ook on your desktop, add both accounts to Outlook. Wait for all of your ema=
il to appear (if you have a lot, this can be a long time). Then, use Outloo=
k to export the email from alliebellew83 yahoo.com to a .pst file. Finally,=
 import the .pst file to your Microsoft 365 for business account.</div><div=
></div><div></div><div>Using Outlook on your desktop, add both accounts to =
Outlook. Wait for all of your email to appear (if you have a lot, this can =
be a long time). Then, use Outlook to export the email from your Yahoo acco=
unt to a .pst file. Finally, import the .pst file to your Office 365 accoun=
t.</div><div></div><div></div><div>You're moving from PC to PC: You're movi=
ng your email from one computer with Outlook on it to another computer with=
 Outlook on it. For example, let's say your old computer has Outlook 2007 a=
nd you just got a new computer with Outlook 2016. Export your email data fr=
om Outlook 2007 (described in this article) and import it to Outlook 2016.<=
/div><div></div><div></div><div>You want periodic backups: You can periodic=
ally backup all of your email, contacts, and calendar to a safe place. Afte=
r you create the .pst file, copy it to a safe location: a USB flash drive, =
another hard drive, or cloud storage such as OneDrive or Dropbox.</div><div=
></div><div></div><div>When you convert a user's mailbox to a shared mailbo=
x, all of the existing email and calendar are retained. Only now it's in a =
shared mailbox where several people will be able to access it instead of on=
e person. You can convert a shared mailbox back to a user (private) mailbox=
 at a later date if you want.</div><div></div><div></div><div>In the past I=
've copied over certain emails from my Outlook inbox into Dropbox just by u=
sing copy/paste function. These would bring attachments along with the orig=
inal message text and are a backup record for my business. I can't seem to =
do this anymore but can open the email message attachments one at a time an=
d copy them over to Dropbox. This takes too long, breaks up the information=
 and I lose the original message text. Does anyone know if this fuction can=
 still be done and how with the new changes to Dropbox.</div><div></div><di=
v></div><div>Thanks for this. This one link shows at the bottom how to move=
 the "Documents" folder to dropbox which moves the Outlook data and creates=
 an auto sync. Not what I was doing as I was only backing up selective emai=
ls but it might work.</div><div></div><div></div><div>What is interesting i=
s that while playing with this I found that if I copy and past an outlook e=
mail with attachments from my Outlook inbox into the Documents folder in Wi=
ndows first, I can then copy and past it into Dropbox the way I used to wit=
h no third party app.</div><div></div><div></div><div>So this is an extra s=
tep and something Dropbox has done created this inability to do the same th=
ing directly from my email inbox. No idea why or what the fix might be but =
it does work now if I take this extra step. I tested it and I can open that=
 same email from dropbox with a double click and it opens automatically wit=
h Outlook so the process break is only one way on the save side.</div><div>=
</div><div></div><div>While it is possible to sync Outlook or Windows Mail =
.pst files using Dropbox, we believe you'll have a better experience enabli=
ng IMAP through your email provider which will automatically sync changes t=
o your email for you, if your email provider supports that capability. IMAP=
 is only associated with email providers and not related with Dropbox, so y=
ou'll need to check with your specific email provider for more info on how =
to set up or enable IMAP.</div><div></div><div></div><div>Thanks for the re=
ply Walter. My emails are all set as IMAP. To answer your initial question =
I am on a laptop and was simply copying emails from my inbox list and pasti=
ng them into the appropriate Dropbox folder in order to save them as a back=
up. Doing it this way would capture not just the email text but also any at=
tachments that were included with the email.</div><div></div><div>I've been=
 doing this for years but just recently went to refresh my backup for this =
one business I run and that is how I found the function to no longer work.<=
/div><div></div><div>There are two reasons I am a Dropbox user. One is the =
multi device access to my information as I travel and use multiple laptops =
as well as mobile devices. I also share information with others in a group.=
 The second reason which is the most important is that I use Dropbox as a b=
ack up for my media but most importantly also for my critical business comm=
unications which is where the copy and paste of certain emails was being us=
ed. It was a simple and quick method that I must have to remain a Dropbox u=
ser.</div><div></div><div></div><div>To fully understand the issue you are =
facing with the emails you were saving, it will be super helpful to provide=
 the steps you were taking and the type of device you are using to complete=
 this process, as  Waltersuggested.</div><div></div><div></div><div>Thank y=
ou for the reply. I thought I had explained the process and what I was usin=
g but maybe this is clearer. I'm on a laptop. I go into my Outlook email in=
box. I right click and copy the email if it is needed for future purposes f=
rom the inbox without opening it. I go to the appropriate folder in Dropbox=
 and right click/paste the email copy there. In the past this worked and th=
e email copy retained the attachments as well for future reference. Nothing=
 more complicated than this and a function I need with Dropbox. Also just t=
o mention that I did already add the Dropbox add-in to my Outlook account. =
It did not support this funciton any better as I was doing it.</div><div></=
div><div></div><div>The last time was a couple of months ago, as it's a bac=
k up process for business emails I wish to hold on to. These are Outlook em=
ails file extension .msg that contain various attachments. The ones already=
 in my dropbox folders can still be accessed and opened with a simple doubl=
e mouse click but no new ones can be added.</div><div></div><div></div><div=
>Copying and pasting the emails without even opening the email, cannot uplo=
ad the text of the emails and the attachments to Dropbox. All that is saved=
 to Dropbox needs to be uploaded somehow. Copying the text from your email =
to a doc, you create in Dropbox would work.</div><div></div><div></div><div=
>No third party apps. Simple copy/paste with my mouse. Not sure why this is=
 so surprising to the Dropbox team. It was as simple as the alternative of =
saving an email with attachments to an external or internal hard drive. Exc=
ept putting them on Dropbox was an added back up and made them accessable f=
rom any of my devices. This is a very disappointing loss of functionality t=
o be honest. If you can't explain how to do this on your improved platform =
I'll be looking for another cloud application. It seems like your integrati=
on efforts may be adding a bit of function but it's no good if it also take=
s away the most basic functionality that was there before. I have years wor=
th of client email communication details dating back to 2013 stored on Drop=
box this way and if I can't do this any longer the platform is not worth ke=
eping for me.</div><div></div><div></div><div>Microsoft Exchange and Outloo=
k email services are among the most popular email applications in business =
environments. Sometimes, new users cannot find old emails in the Outlook cl=
ient or Outlook web application after three or twelve months. One of the po=
ssible reasons may be improper synchronization settings in Outlook.</div><d=
iv></div><div></div><div>If you use Outlook on your Windows machine, try to=
 search for old emails in the installed version of Microsoft Outlook that i=
s configured to send and receive Microsoft 365 email. Old email messages ar=
e grouped in the Older messages group in this email client, and it can be d=
ifficult to find the needed message.</div><div></div><div> df19127ead</div>