Re: Moving Forward on XenSummit

> On Mar 24, 2020, at 8:07 PM, Rich Persaud <[email protected]> wrote:
> 
> On Mar 24, 2020, at 14:03, George Dunlap <[email protected]> wrote:
>> 
>> I wanted to let everyone know that the XenProject is moving forward with plans to hold XenSummit this year, one way or another.
>> 
>> There are two basic approaches the Advisory Board has been considering:  Postponing the even until later in the year, or holding a virtual event during the same timeframe.  Additionally, if we hold a virtual event during the same timeframe, the Board wants to keep the option open of having a smaller, in-person event later in the year, if circumstances permit.
> 
> Due to variation in scope/timing of geo and company restrictions on travel, could some speakers present remotely for the in-person event?  
> 
> Could the Xen Summit CFP be re-opened for those who can present virtually, who may not have submitted due to travel restrictions?

Hey Rich,

Thanks for the suggestion.  Opening up the CFP, redoing the schedule, and so on is a reasonable amount of extra work for the LF people to do (it’s quite a bit of machinery); and it wouldn’t really make sense to open up the actual CFP until we know that it’s going to actually be a virtual event rather than a physical one. 

I think a better option would be to tell people to submit talks as design sessions, once the design session website is up, perhaps marked with [TALK] in the title or something.  Then a week beforehand we can consider whether it’s worth moving some of the [TALK] slots to a “plenary-session” specific time, or just leaving them to be scheduled with the rest of the design sessions.

Does that sound reasonable?

 -George