Minutes of the board meeting of March 23, 2020

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A note on the timing: These minutes and the following ones of March 30 were
approved in the board meeting of April 27, 2020. I apologize for the delay
between then and now, which was due to my own faulty TODO-list bookkeeping.

FYI, the minutes of the board meetings of April 13, 27, and May 18, are
pending approval in the following board meeting.

Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20200323

= Meeting of the GNOME Foundation Board of Directors, 23 March 2020, 14:30
UTC =

== Attending ==

 * AllanDay
 * NeilMcGovern
 * TristanVanBerkom
 * FedericoMenaQuintero
 * RobertMcQueen

== Regrets ==

 * CarlosSoriano
 * RosannaYuen

== Missing ==

 * PhilipChimento
 * BrittYazel

== Agenda ==

 * Meeting schedule
 * Foundation mission/vision
 * Form working groups
 * Committee requirements

== Minutes ==

 * Meeting schedule
   * Deferred until we have more directors present.

 * Foundation mission/vision
   * Deferred until we have more directors present.

 * Form working groups
   * Allan: We can turn these into two groups, a strategy one and a policy
one. My proposal is that the strategy group works on the mission/vision
question and the 18-month strategy for the Foundation, while the policy one
works on things like the policy for conference approvals and whether to
turn the release team into a committee (
https://gitlab.gnome.org/Teams/Board/issues/159).
   * Tristan: This would define who does what in working sessions.
   * Allan: Do we want the groups to be non-overlapping?
   * Neil: Maybe we should just ask for volunteers rather than appointing
them.
   * Allan: Let's go around the room.
     * Federico: (after some discussion) I would like to work on policy,
project governance, initiatives.
     * Rob: Strategy.
     * Tristan: Policy, things around the release team becoming a
committee. I will need to schedule with a convenient time with Federico in
regard to time zones.
        * Neil: A lot of that does not need to be done in person; it can be
in !GitLab comments or other asynchronous discussions.
     * Allan: Split down the middle, probably most useful around the
strategy side right now.
     * Allan: I will send out an introductory email to each group once I
have talked to Philip, Britt, and Carlos.

 * Committee requirements
   * Allan: Philip has drafted a proposal for minimum requirements for
committees.
   * Tristan already suggested an amendment to the proposal in the draft
document.
   * '''VOTE:''' Adopt the draft as expectations for committees.
     * +1 unanimous
   * '''ACTION''' - Allan to put the approved draft on the wiki, in the
committees page.
   * '''ACTION''' - Allan to mail committees to inform them of the
requirements page.

== Actions ==

 * '''Allan:''' Add the approved committee requirements text to the wiki,
in https://wiki.gnome.org/Foundation/Committees (done:
https://wiki.gnome.org/action/diff/Foundation/Committees?action=diff&rev1=13&rev2=14
)
 * '''Allan:''' Contact committees to inform them of the committee
requirements.

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<div dir=3D"ltr"><div>A note on the timing: These minutes and the following=
 ones of March 30 were approved in the board meeting of April 27, 2020. I a=
pologize for the delay between then and now, which was due to my own faulty=
 TODO-list bookkeeping.<br></div><div><br></div><div>FYI, the minutes of th=
e board meetings of April 13, 27, and May 18, are pending approval in the f=
ollowing board meeting.<br></div><div><br></div><div>Wiki location: <a href=
=3D"https://wiki.gnome.org/FoundationBoard/Minutes/20200323">https://wiki.g=
nome.org/FoundationBoard/Minutes/20200323</a></div><div><br></div><div>=3D =
Meeting of the GNOME Foundation Board of Directors, 23 March 2020, 14:30 UT=
C =3D<br><br>=3D=3D Attending =3D=3D<br><br>=C2=A0* AllanDay<br>=C2=A0* Nei=
lMcGovern<br>=C2=A0* TristanVanBerkom<br>=C2=A0* FedericoMenaQuintero<br>=
=C2=A0* RobertMcQueen<br><br>=3D=3D Regrets =3D=3D<br><br>=C2=A0* CarlosSor=
iano<br>=C2=A0* RosannaYuen<br><br>=3D=3D Missing =3D=3D<br><br>=C2=A0* Phi=
lipChimento<br>=C2=A0* BrittYazel<br><br>=3D=3D Agenda =3D=3D<br><br>=C2=A0=
* Meeting schedule<br>=C2=A0* Foundation mission/vision<br>=C2=A0* Form wor=
king groups<br>=C2=A0* Committee requirements <br><br>=3D=3D Minutes =3D=3D=
<br><br>=C2=A0* Meeting schedule<br>=C2=A0 =C2=A0* Deferred until we have m=
ore directors present.<br><br>=C2=A0* Foundation mission/vision<br>=C2=A0 =
=C2=A0* Deferred until we have more directors present.<br><br>=C2=A0* Form =
working groups<br>=C2=A0 =C2=A0* Allan: We can turn these into two groups, =
a strategy one and a policy one. My proposal is that the strategy group wor=
ks on the mission/vision question and the 18-month strategy for the Foundat=
ion, while the policy one works on things like the policy for conference ap=
provals and whether to turn the release team into a committee (<a href=3D"h=
ttps://gitlab.gnome.org/Teams/Board/issues/159">https://gitlab.gnome.org/Te=
ams/Board/issues/159</a>).<br>=C2=A0 =C2=A0* Tristan: This would define who=
 does what in working sessions.<br>=C2=A0 =C2=A0* Allan: Do we want the gro=
ups to be non-overlapping?<br>=C2=A0 =C2=A0* Neil: Maybe we should just ask=
 for volunteers rather than appointing them.<br>=C2=A0 =C2=A0* Allan: Let&#=
39;s go around the room.<br>=C2=A0 =C2=A0 =C2=A0* Federico: (after some dis=
cussion) I would like to work on policy, project governance, initiatives.<b=
r>=C2=A0 =C2=A0 =C2=A0* Rob: Strategy.<br>=C2=A0 =C2=A0 =C2=A0* Tristan: Po=
licy, things around the release team becoming a committee. I will need to s=
chedule with a convenient time with Federico in regard to time zones.<br>=
=C2=A0 =C2=A0 =C2=A0 =C2=A0 * Neil: A lot of that does not need to be done =
in person; it can be in !GitLab comments or other asynchronous discussions.=
<br>=C2=A0 =C2=A0 =C2=A0* Allan: Split down the middle, probably most usefu=
l around the strategy side right now.<br>=C2=A0 =C2=A0 =C2=A0* Allan: I wil=
l send out an introductory email to each group once I have talked to Philip=
, Britt, and Carlos.<br>=C2=A0 =C2=A0 =C2=A0<br>=C2=A0* Committee requireme=
nts<br>=C2=A0 =C2=A0* Allan: Philip has drafted a proposal for minimum requ=
irements for committees.<br>=C2=A0 =C2=A0* Tristan already suggested an ame=
ndment to the proposal in the draft document.<br>=C2=A0 =C2=A0* &#39;&#39;&=
#39;VOTE:&#39;&#39;&#39; Adopt the draft as expectations for committees.<br=
>=C2=A0 =C2=A0 =C2=A0* +1 unanimous<br>=C2=A0 =C2=A0* &#39;&#39;&#39;ACTION=
&#39;&#39;&#39; - Allan to put the approved draft on the wiki, in the commi=
ttees page.<br>=C2=A0 =C2=A0* &#39;&#39;&#39;ACTION&#39;&#39;&#39; - Allan =
to mail committees to inform them of the requirements page.<br><br>=3D=3D A=
ctions =3D=3D<br><br>=C2=A0* &#39;&#39;&#39;Allan:&#39;&#39;&#39; Add the a=
pproved committee requirements text to the wiki, in <a href=3D"https://wiki=
.gnome.org/Foundation/Committees">https://wiki.gnome.org/Foundation/Committ=
ees</a> (done: <a href=3D"https://wiki.gnome.org/action/diff/Foundation/Com=
mittees?action=3Ddiff&amp;rev1=3D13&amp;rev2=3D14">https://wiki.gnome.org/a=
ction/diff/Foundation/Committees?action=3Ddiff&amp;rev1=3D13&amp;rev2=3D14<=
/a>)<br>=C2=A0* &#39;&#39;&#39;Allan:&#39;&#39;&#39; Contact committees to =
inform them of the committee requirements.<br></div></div>

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