Meeting Minutes Published - March 18, 2010
Brian Cameron <[email protected]>
| Newsgroups | gmane.comp.gnome.foundation.announce |
|---|---|
| Message-ID | <[email protected]> |
The meeting minutes for the March 18th GNOME Foundation board meeting
is now published. Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100318
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of March 18th, 2010
Next Meeting
* April 1st, 2010
Attendance
* Brian Cameron
* Germán Póo-Caamaño
* Jorge Castro
* Paul Cutler
* Rosanna Yuen
* Srinivasa Ragavan
* Stormy Peters
* Vincent Untz
* Diego Escalante
Regrets
Missing
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.
New Items
* The board approved to send Brian's propsoal for CEO Goals and
bonus plan to the foundation-list.
* GnuCash automation
o ACTION: Stormy file a bug in bugzilla about addressing
outstanding GnuCash automation issues.
o ACTION: Paul will work to prioritize getting the GnuCash
automation finished.
* Friends of GNOME sysadmin announcement
o ACTION: Paul explained that the Friends of GNOME sysadmin
announcement still has not been done. Lucas seems ready.
Paul will follow up.
* Annual Report Update
o Paul intends to have the 2010 Annual Report done in the
next month.
o The 2010 Annual Report should be ready in two weeks to know
the details to prepare for printing. The board should
decide how to handle printing at the next meeting.
o ACTION: Paul will ping the a11y team for photos of users
with GNOME using accessibility solutions.
* Jonh Wendell made a request to the GNOME Foundation to fund
Brazilian GNOME events for $4000-$5500.
o According to the budget for the current fiscal year, the
Brazilian organizers have used almost all the budget
assigned to them. However, there is a surplus from the
previous fiscal year that may be used exceptionally in well
justified situations. When the board prepared the budget
for the present year our intention was not to spend more
money than we can get in a term.
o ACTION: Brian will send an email to Jonh Wendell to provide
a more detailed budget for events in Brazil and to
encourage the local GNOME team to assist with raising more
money.
* The Idlelo Conference, a large (500 people) open source event in
Accra, Ghana (May 17-21).
o http://idlelo.net/
o Plan to send two people. One to run the booth and the other
to provide training.
o Can either send Ben Konrath or Stormy to run the booth.
o Fernando Herrera will be doing the training.
o ACTION: Vincent will organize a meeting with Ben Konrath to
discuss plans for Idlelo.
* Hackfests
o ACTION: Jorge will send an email seeking hackfest
sponsorships from the advisory board.
* GSettings Hackfest
o May need $1,000 for hotel. Ryan Lortie is looking into
this.
* PyGTK+ Hackfest
o Going to be in Boston. Found a location at the OLPC offices
in Kendell Square.
* Who to send to Texas Linux Fest on April 10th.
o Stormy pinged Joe 'Zonker' Brockmeier to see if he can be
the lead coordinator for the booth. Zonker quickly
confirmed that he can do this.
o ACTION: Jorge will work with Ubuntu volunteers to find
people to run the Texas Linux Fest booth.
* A warm welcome was extended to new board member Paul Cutler.
* Board Performance Reviews
o ACTION: Stormy will update the surveys for doing the board
of directors performance reviews to reflect the change in
board members.
o ACTION: Diego will send an email letting board members know
about the board performance review process, and kick off
the process.
* The GNOME Foundation recently received a SWOT analysis from Juan
José Marin.
o ACTION: Srini will respond to Juan José Marin about the
SWOT analysis he provided, provide feedback, and work out
the next steps.
* Code of Conduct and the Speaker Guidelines
o The board decided to vote to approve the proposed Code of
Conduct and Speaker Guidelines at the next board meeting,
and to require new Foundation members to sign them.
Foundation members are encouraged to provide any feedback,
ideas, or concerns before the next board meeting.
Completed Actions
* Brian - Send out CEO Goals and bonus plan document to the
foundation list on March 18th. Actually sent out on the 19th.
* Brian - will send an email to Jonh Wendell to provide a more
detailed budget for events in Brazil and to encourage the local
GNOME team to assist with raising more money. This new action
item was done shortly after the meeting.
* Vincent - Start the bidding process and press release for
co-location in 2011. All published.
* Vincent - Will find people to attend the Free Software and Open
Source Foundation for Africa in Ghana and Idlelo events. Done:
Fernando Herrera will do the training, and Ben Konrath will
likely go for the main event.
* Vincent - Will touch base with Paul about the sysadmin
announcement and the financial report. Obsolete: the ruler to
raise money went live after the meeting.
* Everyone - Finish making comments about Stormy's CEO goals and
bonus plan by March 17th.
Status of action items
* Behdad - Tasked with scrubbing the GnuCash file so it can be made
public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
but still pending.
* Behdad - Automate the process of entering PayPal information into
GnuCash. Rosanna sent Behdad a sample of incoming PayPal
information looks like and has shown how it should be
incorporated into the GnuCash file. Behdad is now looking into
this. (Rosanna to send this to Stormy to include in the bugzilla
report.)
* Behdad - Will send an email to the foundation-list and the
gnucash list seeking someone to take over the GnuCash automation.
* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete for gnome-marketing and ask for comments.
* Diego - Will lead the board member review process: pick a date,
send reminders and coordinate with Stormy the missing members
surveys.
* Diego - Will help Stormy to organize the Zaragoza event.
* Diego - Will organize a press release for giving $60 to OSUOSL.
* Germán - Put together a proposal for how to address board members
who become inactive. Still pending.
* Jorge - Will ping J5 to coordinate what is necessary to improve
PyGTK+ maintainership.
* Jorge - Taken over from Lucas - Work to ensure that Foundation
members sign the GNOME Code of Conduct, and make it a requirement
that new Foundation members need to sign this. Lucas completed a
draft currently under review, tarted discussion on foundation
list, got a lot comments and feedback, and summarized the
discussion points. The board seems to be still interested in
proposing Code of Conduct as an official guideline for Foundation
members as a way have a more clear message about the values of
the GNOME community.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will check who received the 2008 Annual Report and send
an email to board-list letting everybody know who received them.
* Rosanna - Will send a new updated version of the GnuCash file
soon.
* Rosanna - Will pay $60 to OSUOSL.
* Srini - Send out the GUADEC call-for-hosts, and the next meeting
will be an IRC meeting to discuss. This is done. Srini has the
meeting logs, but these are not yet published in the wiki. Yet to
format and upload and announce the meeting logs. Leaving this as
an open action item until the logs are available.
* Stormy - To propose a case study on how the improvements The
GNOME Foundation made with bugzilla made a difference as input
for the marketing materials for why the Foundation needs to hire
a system administrator. Max sent a write-up. Working with the
GNOME Journal folks to turn it into a GNOME Journal article. Will
go out in the next GNOME Journal.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Will follow up with others and schedule a meeting.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Stormy - Will set up a "Wish List" Wiki page to highlight things
that the GNOME community needs help with funding with a link from
Friends of GNOME.
* Stormy - Taken over from Lucas - Set up a Euro bank account.
* Stormy and Jorge - Will seek sponsors for the PyGTK+ and
Marketing hackfests.
* Vincent - Touch base with Matthew Garrett and with the GNOME
community to determine how the GNOME Code of Conduct needs to be
enhanced to reflect speakers. Ongoing. First draft is available,
need to push this. Vincent sent a ping to put this on the wiki
for public review. Draft published at
http://live.gnome.org/CodeOfConduct/SpeakerGuidelines
and will announce it to the membership for review next week. Need
to announce on foundation-list the wiki page.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. Waiting
for Jorge's action on Code of Conduct.
* Vincent - Follow-up with Intel to determine what to do about
copyright assignment for clutter. Waiting for an official update
from Intel. Ongoing
* Vincent - Check records of organizations with existing contracts
to use the GNOME trademark. Ongoing.
* Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
there is an interest in defining a policy the release team can
follow to know whether a project with a copyright assignment
requirement can be accepted or not. What sorts of copyright
assignments are acceptable? Status: Bradley is working on an
updated draft.
* Vincent - Create a Philosophy page on the GNOME Wiki.
New Action Items
* Diego - will send an email letting board members know about the
board performance review process, and kick off the process.
* Jorge - will work with Ubuntu volunteers to find people to run
the Texas Linux Fest booth.
* Jorge - will send an email seeking hackfest sponsorships from the
advisory board.
* Paul - will work to prioritize getting the GnuCash automation
finished.
* Paul - the Friends of GNOME sysadmin announcement still has not
been done. Lucas seems ready. Paul will follow up.
* Paul - will ping the a11y team for photos of users with GNOME
using accessibility solutions.
* Srini - will respond to Juan José Marin about the SWOT analysis
he provided, provide feedback, and work out the next steps..
* Stormy - file a bug in bugzilla about addressing outstanding
GnuCash automation issues.
* Stormy will update the surveys for doing the board of directors
performance reviews to reflect the change in board members.
* Vincent - will organize a meeting with Ben Konrath to discuss
plans for Idlelo.
Discussed on the mailing list
* Discussion about Behdad Esfahbod stepping down from the board and
Paul Cutler replacing him.
* Bruno Boaventura sent an email to the board explaining that there
are plans to update the Foundation membership application form to
make it more simple.
o http://foundation.gnome.org/membership/application.php
* Magnatune is sending a $614.20 check to GNOME Foundation for
RhythmBox related sales.
o
http://blogs.magnatune.com/buckman/2010/03/magnatune-sends-check-to-gnome-foundation-thanks-to-rhythmbox.html
* Jonh Wendell requested $4,000 to cover costs associated with
Brazilian events. Namely the Brazilian GNOME Forum (the main
GNOME event in Brazil) together with FISL, and ENSL (Northeast
Free Software Conference), which will take place in Natal. They
also requested the GNOME Foundation cover travel expenses for one
foreign speaker (perhaps an additional $1,500).
* Final discussions to prepare Stormy's CEO Goals and Bonus plan.
* Finalizing arrangements for Dave Neary giving training sessions
at GUADEC 2010.
* Ongoing discussion about funding the Accessibility Hackfest,
Python Bindings Hackfest, and the Idlelo conference.
* Planning to have a GSettings Hackfest.
o http://live.gnome.org/Hackfests/GSettings2010
* Planning for the advisory board meeting held on Tuesday, March
9th.
* Planning for doing a press release and call for bids for the
co-located Desktop Summit in 2011.
* Brian Nitz from Sun Microsystems requested access to the Coverity
results for GNOME.
o http://scan.coverity.com/rungAll.html
* Fabio Berbert de Paula requested permission to use the GNOME logo
for "Viva o Linux" (http://www.vivaolinux.com.br), the largest
Linux user group in Latin America. He was told to fill out the
"Trademark Agreement for User Groups" and that this would be
approved.
* Discussion about approving the GNOME Foundation "Volunteer &
Employee Handbook".
* Discussion to reschedule the Foundation board meeting time to
better facilitate the new board members.
* Behdad recommends subscribing to the Blue Avocado Newsletter.
o http://www.blueavocado.org/
* Rosanna packed and shipped box of t-shirts/mousepads/stickers to
the CSUN a11y conference for students who had contributed to
GNOME a11y.
* Got a brief update on GUADEC 2008 finances. Some issues still
pending.
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