Meeting Minutes Published - September 2, 2010

The meeting minutes for the September 2nd GNOME Foundation board meeting
is now published.  Refer here:

              http://live.gnome.org/FoundationBoard/Minutes/20100902

Other past board meetings are archived here:

              http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of September 2nd, 2010

Next Meeting

     * September 16th, 2010

Attending

     * Andreas Nilsson
     * Bastien Nocera
     * Emily Chen
     * Og Maciel
     * Paul Cutler
     * Stormy Peters

Regrets

     * Rosanna Yuen
     * Germán Póo-Caamaño

Missing

     * Brian Cameron

Recurring Items

     * Review past action items.
     * Did each person with action items send their status reports to
       the board list before the meeting?
     * Approve and make sure that minutes of last meeting were published
       to foundation-announce and foundation-list.
     * Make sure to start up the gobby server for better note taking.
     * Update foundation.gnome.org website.

New Items

     * Nokia Proposal.
           o The GNOME Foundation met with Nokia to discuss Bastien's
             proposal how to spend the money they provided, and they
             liked it. Bastien is now writing up a call for bids.
           o ACTION: Bastien emailing with Nokia and GTK+/XI2
             maintainers to further detail out the proposal of how to
             spend the money provided by Nokia. Major issues include the
             bug discussed on d-d-l and touch framework. Bastien
             gathering more information currently.

     * Fiscal Year Budgeting Process
           o Request from GNOME Brazil
                 + Jonh Wendell informed the board that the costs for
                   the 7º Forum GNOME event in Natal, Brasil (November
                   5-6th) will be $4468.24 (USD).
                 + This event will be co-hosted with ENSL
                       # http://www.ensl.org.br/
           o Ping the people who requested budget money from 2010 and
             ping them for 2011 requests.
           o ACTION: Emily to create list of everyone who requested
             money in 2010. Emily will contact them and ask about their
             plans for 2011.

     * GNOME 3 as a Foundation goal
           o Need more discussion with membership.
           o Emails sent to foundation-list, but not much response.
           o ACTION: Og will assist with the GNOME 3 as a Foundation
             goal task.

     * GNOME IRC Meeting - Define topics
           o ACTION: Bastien to talk to sysadmins about the GNOME IRC
             meeting, follow-up on Sept 16th.
           o ACTION: Paul to start brainstorming for the GNOME IRC
             meeting.

     * Release team - application module sets
           o Paul emailed the release team to follow up on the decision
             of how applications will be included in GNOME going
             forward. Short term, this could help the release-notes by
             adding additional applications.

     * Hackfests
           o Ideas for hackfest topics for Italy and Largo Florida.
           o Two opportunities for hosting a hackfest: Dave Richards
             (City of Largo) and Daniel Siegel (Bolzano) are willing to
             host.
           o Stormy and Daniel emailed 4 or 5 teams and may have a lead.
           o Bastien pinged Dave Richards. Dave is interested in "GNOME
             Administration" (pessulus, sabayon, GSettings) or
             performance ("bootcharts", visual performance).

     * Boston Summit
           o Fees for the venue. We have the rooms for free over the
             weekend. We are working on which rooms and cost for Monday
             but the Boston Summit will happen that weekend and J5 has
             announced it.

     * 2010 Q2 GNOME Quarterly Report Update
           o It is done - just needs to be posted on the website.

     * Desktop Summit
           o Andreas will attend the organization meeting in September
             to represent the Board.
           o Still working on who will represent previous GUADEC
             organizers at this meeting. Dave Neary provided his
             availability and Vincent Untz will soon. Stormy also asked
             Reinout van Schouwen.
           o Should we ask Ekaterina (Kat) Gerasimova to be the GNOME
             representative for the Desktop Summit?
                 + The Board agreed to this.
                 + Andreas to serve as the liaison/point of contact to
                   help Kat.
                 + ACTION: Andreas to reach out to Ekaterina (Kat)
                   Gerasimova to see if she wants to be the GNOME
                   representative for the 2011 Desktop Summit and, if
                   so, to invite her to the Desktop Summit meeting.

     * Accessibility team update (Stormy)
           o There have been some communication issues with the GNOME
             a11y team and we have several potential opportunities.
           o ACTION: Brian will follow up with the a11y team to help
             address communication issues.
           o ACTION: Stormy to attend the next ally meeting to help
             figure out how to follow up on opportunities.

Completed Actions

     * Bastien - Will help Stormy identify some opportunities how to
       best use the money provided by Nokia.
     * Bastien - To discuss technical Nokia plans with regards to MeeGo
       for Handsets.
     * Bastien - Will investigate whether [email protected] should be
       sent to release team instead of the board.
     * Bastien - Will ask for feedback about GUADEC on gnome-foundation
       list.
     * Bastien - To send the French website a follow-up email about
       GNOME Trademarks.
     * Emily - To write a proposal for new board members mentoring
       program.
     * Emily - Will provide the necessary information and help for them
       to build a users group in Taipei.
     * Emily- For Women's program, Emily will introduce the local leader
       to Marina Zhurakhinskaya.
     * Ryan - To ask on gtk-devel-list for a quick estimate of costs
       (trip/dates) for the GTK+ hackfest.
     * Stormy - Will ask Diego Urrelo if he would like to continue to
       work on the board mentors for hackfest organizers idea.
     * Stormy - To share feedback on how to build the questions for the
       GNOME 3 as a Foundation Goal survey.
     * Stormy - To work with John (J5) Palmieri to renegotiate the costs
       for the Boston Summit.

Status of action items

     * Andreas - Will finish the Friends of GNOME revamp and find
       someone with proper javascript skills to help.
     * Andreas - Follow up with Vincent Untz about creating a Philosophy
       page on the GNOME Wiki.
     * Andreas - Will follow up with Andrew Savory from LiMo to see if
       relevant information from their GTK+ study can be made more
       public.
     * Andreas - Will get feedback for the Annual Report for Daniel
       Galleguillos.
     * Andreas - Will find out if the GTK+ and WebKitGTK+ Hackfests need
       help fundraising.
     * Bastien - Will try to find people who can consolidate the
       feedback about the Texas Instruments Zoom2 device to provide back
       to Texas Instruments.
     * Bastien - To contact some international banks for the possibility
       of a US-based dual-currency account (probably will not work, as
       Stormy already did research.
     * Bastien - To find contacts at HP who are working on GNOME with
       Palm OS.
     * Bastien - Will take over the internal review process task from
       Diego Urrelo (hopefully he can automate it).
     * Bastien - To find a way to automate the process of exporting
       results from internal review process and email it to the board.
     * Bastien - To discuss the use of badges (a-la Creative Commons,
       last.fm page colors, or PSN badges).
     * Bastien - To talk to Olav Vitters about using bugzilla to track
       Friends of GNOME post card sending.
     * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
     * Bastien - To contact the BBC to discuss about possible
       collaboration in working directly with GNOME.
     * Bastien - Will create private Wiki page to sort ideas about how
       to better organize events like GUADEC.
     * Bastien - Will reach out to Dave Richards from the City of Largo
       to plan for a hackfest there.
     * Bastien - To write up a call for bids for Nokia proposal, and
       discuss the technology with people from Nokia.
     * Brian - Get information about what should be in an "Employee
       Handbook". Draft approved by board. Now under review by the GNOME
       legal team.
     * Brian - Develop trademark usage forms for common use cases. James
       Vasile from legal is working with Brian on this.
     * Diego - Will send an updated "Día GNOME" article for the Annual
       Report.
     * Germán - Will share the financial data that was provided to the
       advisory board to foundation-list.
     * Germán - Will follow up with Shaun McCance about how the board
       can help with his proposal for funding developer documentation.
       ONGOING: There will be a BOF on Developer Documentation at GUADEC
       + further conversation with Shaun might help to clarify what
       would be needed.
     * Germán - Will help Paul put together the Financial Report for the
       Annual Report.
     * Germán - Will update the Travel policy to cover the extra costs
       (such as visa, vaccinations, etc.) when the board requests that a
       representative attends an event on behalf of GNOME Foundation.
     * Germán - Will write a template that people who fill out bids can
       complete that can be made public.
     * Germán - To discuss with GNOME Hispano about them handling GNOME
       Foundation money in Euros (€).
     * Germán - To track if the new method of boletos generates more or
       less money from Brazil.
     * Germán - Will follow up with Murray about Ekaterina (Kat)
       Gerasimova helping with planning and possible "ack" as a sponsor.
     * Jorge - Check records of organizations with existing contracts to
       use the GNOME trademark. Taken over from Vincent Untz. Look at
       the archives in 2005 and try to determine which companies can use
       the GNOME trademark. Know what kind of contracts we had with them.
     * Jorge - Will reach out to Linaro to see if GNOME can more
       effectively work with them.
     * Og - Will create a new wiki page to explain the process for
       handling emails sent to [email protected].
     * Og - Will take over from Diego Urrelo the task to work Jonh to
       determine how Ronaldo Padula (Loja Geek Depto Comercial) should
       send profits to the GNOME Foundation and then work with Ronaldo
       to finalize arrangements. The Brasilian Free Software Association
       is likely to help us out here, on the plus side we will also be
       able to take "boleto" donations.
     * Og - To help in getting the GNOME 3 as a Foundation Goal survey
       topics together.
     * Og - To help come up with a list of possible speakers.
     * Paul - Will send an email to the foundation-list and the gnucash
       list seeking someone to take over the GnuCash automation. Taken
       over from Behdad Esfahbod.
     * Paul - Will lead putting together the GNOME Annual Report.
     * Paul - Will follow up with Germán about the financial data for
       the Annual Report.
     * Paul - Will organize the next GNOME Foundation IRC meeting and
       create an agenda.
     * Paul - Will look into finding contacts for additional GNOME.Asia
       sponsors.
     * Paul - Will work on 2010 Annual Report.
     * Paul - To fix the annual report: remove all TM in the GNOME
       logos, s/GNOME Asia/GNOME.Asia/g, use right font for GNOME logo.
     * Paul - To start work on next 2011 Annual Report ASAP (due start
       FY2012)
     * Paul - To work with Jonathan Blandford for the pants article in
       the annual report.
     * Paul - To mail the URL of the annual report to board for feedback.
     * Paul - To talk to Jonh Wendall to see how we can localize Friends
       of GNOME web site.
     * Paul - Will work with Gil Forcada from guifi.net and gnome-
       marketing to define the best way for organizations like guifi.net
       to participate in the GNOME community. Not many replies from the
       community. Diego Urrelo will draft something more concrete for
       gnome-marketing to determine the best name and process for
       managing this. There was a discussion on the mailing list and a
       few good ideas, Diego will wrap them up and send them again for
       further comments.
     * Paul - Update the blog and planet to highlight that people are
       expected to sign and follow the GNOME Code of Conduct.
     * Paul - Will send an email to the board to put together an agenda
       for a GNOME IRC meeting.
     * Paul - To make sure Board members have access to the Foundation
       blog.
     * Paul - Will create a board-mentor mailing list.
     * Paul - Will follow-up with Board to read the Advisory Board fees
       for small businesses proposal, ask for feedback and set a date to
       vote by.
     * Paul/Germán - Automate the process of entering PayPal information
       into GnuCash. Taken over from Behdad Esfahbod.
     * Rosanna - Research the GNOME Guidestar website and update if
       necessary. Rosanna sent an update about the status of Guidestar,
       but work is still needed. Need to find someone to keep the
       website up-to-date.
     * Rosanna - Will apply for the GNOME credit card. Status: Filled
       out initial application, have appointment next Wednesday with the
       bank to continue process.
     * Rosanna - To find out how many donations The GNOME Foundation has
       had from Brazil in the past year by month.
     * Stormy - To schedule a meeting with companies that do consulting
       work with GNOME to start discussions on how we can help (how can
       we work together). Sent email. Got a couple of positive responses.
     * Stormy - To follow up with Orbitz to find out if the GNOME
       Foundation can pre-purchase travel tickets. Tried to contact them
       several times. Exchanged emails to set up a time - they didn't
       respond to availability.
     * Stormy - To add advisory board member roles to wiki.
     * Stormy - To add the information she got about opening nonprofits
       in other countries to the wiki.
     * Stormy - To follow up with Friends of GNOME post card senders to
       make sure they have sent them.
     * Stormy - Will follow up the GULEV Free & Open Source Software
       Conference 2010 organizers and provide them with a list of
       potential GNOME speakers in Mexico. Waiting on Og for the list.

New Action Items

     * Andreas - To reach out to Ekaterina (Kat) Gerasimova to see if
       she wants to be the GNOME representative for the 2011 Desktop
       Summit and, if so, to invite her to the Desktop Summit meeting.
     * Bastien - Emailing with Nokia and GTK+/XI2 maintainers to further
       detail out the proposal of how to spend the money provided by
       Nokia. Major issues include the bug discussed on d-d-l and touch
       framework. Bastien gathering more information currently.
     * Bastien - To talk to sysadmins about the GNOME IRC meeting,
       follow-up on Sept 16th.
     * Brian - Will follow up with the a11y team to help address
       communication issues.
     * Emily - To create list of everyone who requested money in 2010.
       Emily will contact them and ask about their plans for 2011.
     * Og - Will assist with the GNOME 3 as a Foundation goal task.
     * Paul - To start brainstorming for the GNOME IRC meeting.
     * Stormy - To attend the next ally meeting to help figure out how
       to proceed with some opportunities.

Discussed on the mailing list

     * The board is collecting feedback about the GUADEC 2010 event in
       Den Haag with plans to compile this information to assist future
       organizers.
     * Planning for a Berlin Desktop Summit 2011 Kick-off meeting.
       Currently working to schedule good dates for the meeting which
       will likely be held in late September.
     * The Desktop Summit 2011 local team had a meeting on August 28
     * The GNOME Travel Committee reported an estimate of $17,726 (USD)
       to cover the travel costs for about 12 people to attend the GNOME
       AEGIS A11Y Hackfest in Seville, Spain (October).
     * Ryan Lortie proposed hotel costs for the GTK+ hackfest in Coruña
       (October 18-22) will be €2-3000 and travel is being sponsored by
       attendees/companies. Still talking to potential sponsors.
     * Jonh Wendell informed the board that expected travel costs for
       the 7º Forum GNOME event in Natal, Brasil (November 5-6th) will
       be $4468.24 (USD). This event will be co-hosted with ENSL
       (http://www.ensl.org.br/).
     * Jonh Wendell provided the board with a contract from the ASL
       (Brasilian Free Software Association) to accept Brazilian funds
       in boletos for a fee for review.
     * The GNOME Foundation is considering spending $2,500 to hire Ryan
       Singer to assist with putting together the GNOME 3 marketing
       materials.
     * Continuing to move forward with the sysadmin interview process.
     * Discussion about possible topics for having a hackfest. Both Dave
       Richards (City of Largo) and Daniel Siegel (Bolzano) are willing
       to host a hackfest.
     * Discussion about the GNOME Foundation board member mentoring
       program that Emily is organizing.
     * Stormy started a discussion about running a survey to collect
       information from Foundation members about prioritizing GNOME
       Foundation goals.
     * Discussion about improving communication in the GNOME a11y team.
     * Discussion about setting up a Taiwan GNOME User's Group.