Meeting Minutes Published - October 28, 2010

The meeting minutes for the October 28th GNOME Foundation board
meeting is now published.  Refer here:

              http://live.gnome.org/FoundationBoard/Minutes/20101028

Other past board meetings are archived here:

              http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of October 28th, 2010

Next Meeting

     * November 6th, 2010

Attending

     * Andreas Nilsson (IRC only since he is attending the Ubuntu
       Developer Summit)
     * Bastien Nocera
     * Brian Cameron
     * Emily Chen
     * Germán Póo-Caamaño
     * Og Maciel
     * Paul Cutler
     * Stormy Peters
     * Rosanna Yuen

Regrets

Missing

Recurring Items

     * Review past action items.
     * Did each person with action items send their status reports to
       the board list before the meeting?
     * Approve and make sure that minutes of last meeting were published
       to foundation-announce and foundation-list.
     * Make sure to start up the gobby server for better note taking.
     * Update foundation.gnome.org website.

New Items

     * Unity and GNOME 3
           o 
http://arstechnica.com/open-source/news/2010/10/shuttleworth-unity-shell-will-be-default-desktop-in-ubuntu-1104.ars
           o Canonical announced that Unity will be the default
             Ubuntu 11.04 desktop.
           o Unity is based on compiz and not GNOME Shell or mutter.
           o This news is disappointing. It is also potentially
             distracting and disruptive to GNOME 3 plans and release.
           o Paul highlighted that Ubuntu has 70% of the Linux Desktop
             market share, so losing GNOME Shell on Ubuntu is a big loss.
           o Regardless, Canonical is still an important ongoing partner
             in the GNOME community.
           o While Unity is a concern, it is still more important to
             focus on making sure that GTK+ based GNOME is competitive
             with Qt than to fight over the best shell for GNOME.
           o ACTION: Andreas is at the Ubuntu Developer Summit and is
             talking to people about the situation with Unity and will
             write up a report to the board list.

     * GNOME Foundation IRC Meetings
           o The most recent October 27th Foundation IRC meeting was
             better run, organized, and attended than previous IRC
             meetings.
           o There were some flaws in the planning. Need to be better
             about planning future meetings. For example:
                 + The time was not mentioned in the email reminder to
                   foundation-list.
                 + Date/time was not included in /topic of the
                   #foundation IRC channel.
           o The next IRC meeting is planned for Wednesday, November 3rd

     * Desktop Summit 2011
           o Dave Neary has been playing the lead role in Desktop Summit
             planning.
           o Should Dave formally be the leader? How does this fit in
             with what Kat and Andreas have been doing?
           o Agreed to discuss on the mailing list.

     * When will we have a budget for the current fiscal year?
           o Germán said it will be ready in 1 week.
           o Emily and Germán agreed to meet over the next week to work
             together on this.

     * Nokia / MeeGo call for bids
           o No updates yet. Bastien has talked with stakeholders in the
             community to push this.
           o ACTION: Bastien to mail people he is talking to about the
             Nokia / MeeGo call for bids about 1) what it would cost to
             do the work 2) whether they are interested in the project

     * Status of Annual Report
           o Paul received a proof document last Tuesday.
           o Need to update some financial numbers.
           o Should have the final version done by next week.

     * Need to tell FreeWear we approved their marketing agreement.
           o ACTION: Brian to contact FreeWear about moving forward
             with their marketing agreement.

     * Stormy leaving The GNOME Foundation
           o Stormy announced to the board that she is leaving The GNOME
             Foundation CEO position. She announced this to the board on
             Wednesday, October 20th.
           o Stormy and the board agreed to make this information public
             on Tuesday, November 2nd. Just before the Boston Summit to
             give people time to have face-to-face interactions with
             Stormy to help with the transition.
           o Stormy is going to start a new job to work on the open web
             at the Mozilla Foundation.
           o The board wishes her well and the best of luck with her new
             position in the free software community!
           o Stormy is planning to run for The GNOME Foundation board of
             directors in the next term.

     * Reminder to the board: Complete Stormy's bonus feedback.

Completed Actions

     * Og - Organized the next GNOME Foundation IRC meeting and create
       an agenda.
     * Og - Was recommended the name of Mauro Parra as a speaker for the
       Open Source Software Conference 2010 in Mexico
           o Mauro's contact information has been sent to Stormy by
             email.
     * Og - Started a discussion on the mailing list about how The GNOME
       Foundation wants to organize event planning for events that carry
       the GNOME brand.
     * Og - Loja Geek/GNOME-BR agreement - This is now being reviewed by
       our lawyer and Brian
     * Paul - Emailed and pinged Owen three times re: Boston Summit
       plans (no response).
     * Paul - One on one with Christer to discuss Sysadmin projects and
       next steps
     * Stormy - To follow up with Orbitz to find out if the GNOME
       Foundation can pre-purchase travel tickets. Tried to contact them
       several times. Exchanged emails to set up a time - they did not
       respond to availability. Found Egencia which looks like it will
       work perfectly for us. In talks with them.
     * Stormy - Will follow up the GULEV Free & Open Source Software
       Conference 2010 organizers and provide them with a list of
       potential GNOME speakers in Mexico. Waiting on Og for the list.
     * Stormy - To follow up with Friends of GNOME post card senders to
       make sure they have sent them.
     * Stormy - Will confirm final cost of the Boston Summit. We will
       need to pay only for custodial costs.
     * Stormy - To add advisory board member roles to wiki.
     * Stormy - To add the information she got about opening nonprofits
       in other countries to the wiki.
     * Stormy - To update the hackfest wiki pages to make it clear that
       we need detailed information about expenses included with
       proposals if they are asking for GNOME Foundation sponsorship.

Status of action items

     * Andreas - Will finish the Friends of GNOME revamp and find
       someone with proper javascript skills to help.
     * Andreas - Follow up with Vincent Untz about creating a Philosophy
       page on the GNOME Wiki.
     * Andreas - Will follow up with Andrew Savory from LiMo to see if
       relevant information from their GTK+ study can be made more
       public.
     * Andreas - Will get feedback for the Annual Report for Daniel
       Galleguillos.
     * Andreas - Will find out if the GTK+ and WebKitGTK+ Hackfests need
       help fund raising.
     * Andreas - To reach out to Ekaterina (Kat) Gerasimova to see if
       she wants to be the GNOME representative for the 2011 Desktop
       Summit and, if so, to invite her to the Desktop Summit meeting.
     * Andreas - To take the GUADEC feedback and post it to a public
       wiki page.
     * Andreas - To ask Kat if she can reach out to the
       [email protected] mailing list about finding local German
       volunteers to help with the Desktop Summit 2011.
     * Bastien - Will try to find people who can consolidate the
       feedback about the Texas Instruments Zoom2 device to provide back
       to Texas Instruments.
     * Bastien - Will take over the internal review process task from
       Diego Urrelo (hopefully he can automate it).
     * Bastien - To find a way to automate the process of exporting
       results from internal review process and email it to the board.
     * Bastien - To discuss the use of badges (a-la Creative Commons,
       last.fm page colors, or PSN badges).
     * Bastien - To talk to Olav Vitters about using bugzilla to track
       Friends of GNOME post card sending.
     * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
     * Bastien - To contact the BBC to discuss about possible
       collaboration in working directly with GNOME.
     * Bastien - Will create private Wiki page to sort ideas about how
       to better organize events like GUADEC.
     * Bastien - Will reach out to Dave Richards from the City of Largo
       to plan for a hackfest there.
     * Bastien - To write up a call for bids for Nokia proposal, and
       discuss the technology with people from Nokia.
     * Bastien - Emailing with Nokia and GTK+/XI2 maintainers to further
       detail out the proposal of how to spend the money provided by
       Nokia. Major issues include the bug discussed on d-d-l and touch
       framework. Bastien gathering more information currently.
     * Bastien - To talk to sysadmins about the GNOME IRC meeting,
       follow-up on Sept 16th.
     * Bastien - To update and flesh out what we expect from Nokia bids.
     * Bastien - Will send out a deadline date for the MeeGo call for
       Bids after getting some feedback from the community
     * Brian - Get information about what should be in an "Employee
       Handbook". Draft approved by board. Now under review by the GNOME
       legal team.
     * Brian - Develop trademark usage forms for common use cases. James
       Vasile from legal is working with Brian on this.
     * Brian - Check records of organizations with existing contracts to
       use the GNOME trademark. Taken over from Vincent Untz. Look at
       the archives in 2005 and try to determine which companies can use
       the GNOME trademark. Know what kind of contracts we had with
       them. Taken over from Jorge.
     * Diego - Will send an updated "Día GNOME" article for the Annual
       Report.
     * Germán - Will share the financial data that was provided to the
       advisory board to foundation-list.
     * Germán - Will follow up with Shaun McCance about how the board
       can help with his proposal for funding developer documentation.
     * Germán - Will help Paul put together the Financial Report for the
       Annual Report.
     * Germán - To discuss with GNOME Hispano about them handling GNOME
       Foundation money in Euros (€).
     * Germán - To track if the new method of boletos generates more or
       less money from Brazil.
     * Germán - To have a draft Fiscal Year Budget in October for the
       board to review.
     * Og - Update the blog and planet to highlight that people are
       expected to sign and follow the GNOME Code of Conduct.
           o As per Paul's recommendation, I have emailed Vincent to ask
             him what his idea is for doing this.
           o Still haven't heard back from vuntz
     * Paul - Will send an email to the foundation-list and the gnucash
       list seeking someone to take over the GnuCash automation. Taken
       over from Behdad Esfahbod.
     * Paul - Will lead putting together the GNOME Annual Report.
     * Paul - Will work on 2010 Annual Report
           o Paul - To fix the annual report: remove all TM in the GNOME
             logos, s/GNOME Asia/GNOME.Asia/g, use right font for GNOME
             logo.
           o Paul - To start work on next 2011 Annual Report ASAP (due
             start FY2012)
           o Paul - To work with Jonathan Blandford for the pants
             article in the annual report.
           o Paul - Will follow up with Germán about the financial data
             for the Annual Report.
     * Paul - Will work with Gil Forcada from guifi.net and gnome-
       marketing to define the best way for organizations like guifi.net
       to participate in the GNOME community. Not many replies from the
       community. Diego Urrelo will draft something more concrete for
       gnome-marketing to determine the best name and process for
       managing this. There was a discussion on the mailing list and a
       few good ideas, Diego will wrap them up and send them again for
       further comments.
     * Paul - To make sure Board members have access to the Foundation
       blog. (Update as of August - all members who do not have blogs on
       blogs.gnome.org have access - working with the sysadmins to fix a
       bug).
     * Paul - Will follow-up with Board to read the Advisory Board fees
       for small businesses proposal, ask for feedback and set a date to
       vote by.
     * Paul - To finish the Privacy Policy, get review from James
       Vasile, etc.
     * Paul - To follow up with Christer Edwards on using Bugzilla and
       CiviCRM to track Friends of GNOME Postcards. (Scheduled meeting
       with Christer on 10/14/10 to discuss Sysadmin projects)
     * Paul/Germán - Automate the process of entering PayPal information
       into GnuCash. Taken over from Behdad Esfahbod.
     * Rosanna - Research the GNOME Guidestar website and update if
       necessary. Rosanna sent an update about the status of Guidestar,
       but work is still needed. Need to find someone to keep the
       website up-to-date.
     * Rosanna - Will apply for the GNOME credit card. Status: Filled
       out initial application, have appointment next Wednesday with the
       bank to continue process.
     * Rosanna - Will handle the purchase orders with Google for
       GIMP/GStreamer GSoC mentor payments as she has been doing it
       already for GNOME.
     * Stormy - To schedule a meeting with companies that do consulting
       work with GNOME to start discussions on how we can help (how can
       we work together). Sent email. Got a couple of positive
       responses. (Handing over to someone else.)
     * Stormy - Taking over for Og. Will assist with the GNOME 3 as a
       Foundation goal task and to help in getting the GNOME 3 as a
       Foundation Goal survey topics together. (Handing over to someone
       else.)
     * All Board Members - To review and finalize Stormy's year-end
       review feedback and bonus for 2010.
     * All board members - Will help to put together a draft agenda for
       the Boston Summit. This involves emailing those who will be
       participating and collecting information about what things will
       be worked on.
     * All board members - To put together a draft agenda for the
       Foundation IRC Meeting by Saturday, October 16th.

New Action Items

     * Andreas - Is at the Ubuntu Developer Summit and is talking to
       people about the situation with Unity and will write up a report
       to the board list.
     * Bastien - To mail people he is talking to about the Nokia / MeeGo
       call for bids about 1) what it would cost to do the work 2)
       whether they are interested in the project
     * Brian - To contact FreeWear about moving forward with their
       marketing agreement.

Discussed on the mailing list

     * Discussion about Stormy leaving her post as The GNOME Foundation
       CEO, and making transition plans.

     * Events
           o Collabora is going to sponsor an intern on the Outreach
             Program for Women for $4500.
           o The GNOME Foundation received two travel subsidy requests
             for The Boston Summit for a total of $3,140 (USD).
           o litl will be sponsoring refreshments at the Boston Summit.
           o Discussion about Egencia (http://www.egencia.com/), the
             corporate side of Expedia.com. This might be a good service
             for the GNOME Travel Committee and could help with event
             planning.
           o Finalizing the travel costs for the WebKitGTK+ hackfest.
           o Planning for a 2011 GNOME UX Hackfest, perhaps again at the
             Canonical offices in London.
           o The board agreed to send Dave Neary to the KLEA (Korea LiMo
             Ecosystem Association) conference on November 19th in
             Seoul, South Korea.
           o Working with Dave Neary to settle accounts for the training
             at this past GUADEC.
           o Ben Konrath introduced the board to Gaël Hernández
             Bourlon-Buon from IICD, "a non-profit foundation that
             specializes in information and communication technologies
             (ICT) as a tool for development". Gaël works with FOSS
             software groups in Uganda and in Zambia and would like to
             help introduce GNOME to these groups. Ben asked for
             stickers and GNOME media to share with Gaël. The board is
             working to provide Gaël with these things.
           o The board rejected the request for travel subsidy from
             William 'from Texas' Carlson to attend the openSUSE annual
             international conference (October 20-23 in Nuremberg,
             Germany) since he did not give enough time for the board to
             make a decision (he made the request only 7 days before the
             event). The board let him know that he needs to provide
             more lead time with future requests.

     * Meetings
           o Planning and creating an agenda for The GNOME Foundation
             IRC meeting on October 27th.
           o Planning for the next GNOME Foundation IRC meeting on
             November 3rd.

     * Finance
           o Germán provided the board an updated budget for the Fiscal
             Year 2009 (October 2009-September 2010).
           o Planning about making an arrangement with the ASL
             (Associação Software Livre) Brasil to accept donations via
             boletos.
     * Discussion about the Canonical Unity announcement and how this
       impacts GNOME.
           o 
http://arstechnica.com/open-source/news/2010/10/shuttleworth-unity-shell-will-be-default-desktop-in-ubuntu-1104.ars 

     * The board is discussing whether to increase Rosanna's hours from
       20 to 30-35 hours per week.
     * Paul highlighted that the sysadmin team needs a new server in the
       next fiscal year. Discussion about how to make this happen.
     * Paul proposed running a GNOME Art Contest to create artwork for
       GNOME 3.
     * Google Code-In planning.
     * Discussing signing the GNOME User's Group form with the GNOME
       Hispano User's Group.
     * Germán highlighted that he made a small change to the Travel
       Policy to state that whenever we ask a contributor to represent
       The GNOME Foundation the meals will be covered only the number of
       days that representation is requested, and not for additional
       days.
     * Stormy proposed a form letter to be used to notify someone when
       they are not properly using the GNOME brand.