Meeting Minutes Published - February 15th, 2011

The meeting minutes for the February 15th GNOME Foundation board
meeting is now published.  Refer here:

              http://live.gnome.org/FoundationBoard/Minutes/20110215

Other past board meetings are archived here:

              http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Next Meeting

     * March 1st, 2011

Attending

     * Bastien Nocera
     * Emily Chen
     * Germán Póo-Caamaño
     * Og Maciel
     * Paul Cutler
     * Rosanna Yuen
     * Brian Cameron
     * Og Maciel

Regrets

     * Andreas Nilsson

Missing

Recurring Items

     * Review past action items.
     * Did each person with action items send their status reports to
       the board list before the meeting?
     * Approve and make sure that minutes of last meeting were published
       to foundation-announce and foundation-list.
     * Make sure to start up the gobby server for better note taking.
     * Update foundation.gnome.org website.

New Items

     * Marketing Contract
           o Several candidates have applied.
           o The Board has approved to spend $10,000 USD and hire two
             people to assist with GNOME marketing (+6).

     * FAD in Ghana
           o The board agreed that we would like to budget sending 2
             people if possible (spending up to USD $5,000).
           o ACTION: Brian to follow up with Ben to find out if he is
             interesting in going, and to try to identify 2 people to
             go.

     * GNOME 3.0 Launch parties - Budget and update
           o There are now 130 registered parties. Originally planned
             for 100 parties.
                 + 25 parties in India alone.
           o The board has agreed to spend USD $7,111 in support of the
             launch parties since more parties have registered than
             expected. The previous amount was USD $5,926.
           o Originally planned for 500 t-shirts. Now planning 600.
           o Planning to produce some things locally if there are a
             large number of parties in a region.

     * GNOME.Asia Summit 2011 update
           o Google is now a Platinum sponsor. Thank you to Google!

     * Servers
           o The board has approved the purchase of the hardware needed
                 + Two new servers. One is similar to ComboBox to host
                   VMs to migrate GNOME services too, including Tomboy
                   Online and others. The second server (USD $2000+)
                   will host mission critical services, including LDAP,
                   git and account related services.
                 + This replaces the "button" server which has crashed
                   multiple times in the last year.

     * Dave Neary's Advisory board request
           o ACTION: Paul to send email to the Advisory Board to request
             for help.

     * Trademark issues - can we update GNOME Mobile with a link to the
       GNOME Mobile product?
           o ACTION: Brian will mail Paul the link to the GNOME mobile
             product that we should add to the Mobile website, and
             follow up with the lawyers. To trademark GNOME Mobile, the
             GNOME logo needs to be more clearly associated with the
             GNOME Mobile product.
           o ACTION: Paul will update the GNOME Mobile website with the
             link and logo improvements.

     * The board voted to support the Banshee maintainers proposal for
       Amazon / Banshee integration with Canonical.

     * Rosanna highlighted that the taxes are due today. They are not
       ready, but an extension has been filed.

Completed Actions

     * Andreas - Will invite Dave Neary to give an update to the
       advisory board.
     * Andreas - Will find out if the Desktop Summit call for Sponsors
       will be ready to present at the advisory board meeting.
     * Brian - Will send out an email to marketing-list about a deadline
       for resume submission.
     * Brian - To follow up with Ben to find out if he is interesting in
       going, and to try to identify 2 people to go. This new action was
        done shortly after the meeting.
     * Brian - Will mail Paul the link to the GNOME mobile product that
       we should add to the Mobile website, and follow up with the
       lawyers. To trademark GNOME Mobile, the GNOME logo needs to be
       more clearly associated with the GNOME Mobile product. This new
       action was done shortly after the meeting.
     * Paul - Will follow up with the marketing-list to provide more
       details about what sort of work we would like to have done for
       the marketing contract.
     * Paul - Will send an email to announce the meeting agenda to the
       advisory board list by Friday.

Status of action items

     * Andreas - Will follow up with Andrew Savory from LiMo to see if
       relevant information from their GTK+ study can be made more
       public. (will ping again).
     * Andreas - To ask Kat if she can reach out to the
       [email protected] mailing list about finding local German
       volunteers to help with the Desktop Summit 2011. (will ping again)
     * Andreas - Will send out emails to get more contacts or
       suggestions for someone who may be interested in applying.
     * Bastien - Will try to find people who can consolidate the
       feedback about the Texas Instruments Zoom2 device to provide back
       to Texas Instruments.
     * Bastien - Will take over the internal review process task from
       Diego Urrelo (hopefully he can automate it).
     * Bastien - To find a way to automate the process of exporting
       results from internal review process and email it to the board.
     * Bastien - To discuss the use of badges (a-la Creative Commons,
       last.fm page colors, or PSN badges).
     * Bastien - To talk to Olav Vitters about using bugzilla to track
       Friends of GNOME post card sending.
     * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
     * Bastien - To contact the BBC to discuss about possible
       collaboration in working directly with GNOME.
     * Bastien - Will reach out to Dave Richards from the City of Largo
       to plan for a hackfest there.
     * Bastien - To e-mail Murray about contacting UPS one more time
       regarding the lost Event Box.
     * Bastien - To e-mail GIMP about changing their website, and
       procedure for donating.
     * Bastien - Will email Joanie about options about whether it makes
       sense for orca to consider being a FreeDesktop project.
     * Brian - Develop trademark usage forms for common use cases. James
       Vasile from legal is working with Brian on this.
     * Brian - Check records of organizations with existing contracts to
       use the GNOME trademark. Taken over from Vincent Untz. Look at
       the archives in 2005 and try to determine which companies can use
       the GNOME trademark. Know what kind of contracts we had with
       them. Taken over from Jorge.
     * Germán - To discuss with GNOME Hispano about them handling GNOME
       Foundation money in Euros (€).
     * Germán - To track if the new method of boletos generates more or
       less money from Brazil.
     * Germán - To have a draft Fiscal Year Budget in October for the
       board to review.
     * Germán - Will provide an updated budget for review that we'll
       plan to send to foundation-list for community review.
     * Germán - Will assist with the GNOME 3 as a Foundation goal task
       and to help in getting the GNOME 3 as a Foundation Goal survey
       topics together. (Handing over to someone else.)
     * Og - Update the blog and planet to highlight that people are
       expected to sign and follow the GNOME Code of Conduct.
           o As per Paul's recommendation, I have emailed Vincent to ask
             him what his idea is for doing this.
           o Still have not heard back from Vincent Untz.
           o Still on ToDo.
     * Og - Will work to update the GNOME websites to update pages that
       refer to Stormy as the Executive Director.
           o Still on ToDo.
     * Og - To look into Google Checkout as an annual payment option for
       FoG.
           o Still on ToDo.
     * Og - Will email the ED mailing list and ask for an update on how
       the hiring process is going, how many applications, etc.
     * Og - Will email the foundation-list mailing list with a reminder
       of January 12th IRC meeting time details.
     * Paul - Will send an email to the foundation-list and the gnucash
       list seeking someone to take over the GnuCash automation. Taken
       over from Behdad Esfahbod.
     * Paul - To start work on next 2011 Annual Report ASAP (due start
       FY2012).
     * Paul - Will work with Gil Forcada from guifi.net and gnome-
       marketing to define the best way for organizations like guifi.net
       to participate in the GNOME community. Not many replies from the
       community. Diego Urrelo will draft something more concrete for
       gnome-marketing to determine the best name and process for
       managing this. There was a discussion on the mailing list and a
       few good ideas, Diego will wrap them up and send them again for
       further comments.
     * Paul - Will follow-up with Board to read the Advisory Board fees
       for small businesses proposal, ask for feedback and set a date to
       vote by.
     * Paul - To finish the Privacy Policy, get review from James
       Vasile, etc.
     * Paul - To review Justin's email about updating trademark
       agreements and email the marketing team for feedback.
     * Rosanna - Will apply for the GNOME credit card. Status: Filled
       out initial application, have appointment next Wednesday with the
       bank to continue process.
     * Rosanna - Will handle the purchase orders with Google for
       GIMP/GStreamer GSoC mentor payments as she has been doing it
       already for GNOME.
     * Rosanna - Automate the process of entering PayPal information
       into GnuCash.
     * Rosanna - Will take care of providing funds needed for production
       of goodies to be sent to registered parties.

New Action Items

     * Paul - To send email to the Advisory Board to request for help.
     * Paul - Will update the GNOME Mobile website with the link and
       logo improvements.

Discussed on the mailing list

     * Planning for the GNOME Advisory Board meeting on February 8th.
     * Planning for the GNOME Foundation IRC Meeting on February 9th.
     * Planning for Zeitgeist hackfest.
     * Discussions with the KDE board about the Desktop Summit.
     * Discussion about the budget for GNOME 3.0 parties.
     * Discussion about updating the GNOME Mobile website so it has a
       link to the GNOME mobile product.
     * The GNOME Foundation received applicants for the GNOME Marketing
       contract position. Currently under review.
     * Ben Konrath has been making plans for GNOME to participate in FAD
       Ghana, Africa.
     * Renewing domains such as guadec.org.