Meeting Minutes Published - July 12th, 2011

The meeting minutes for the July 12th GNOME Foundation board
meeting is now published.  Refer here:

    http://live.gnome.org/FoundationBoard/Minutes/20110712

Other past board meetings are archived here:

    http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

= Minutes for Meeting of July 12th, 2011 =

== Next Meeting ==

   July 26th, 2011

== Attending ==

  * Andreas Nilsson
  * Bastien Nocera
  * Brian Cameron
  * Emily Chen
  * Emmanuele Bassi
  * Germán Póo-Caamaño
  * Karen Sandler
  * Og Maciel
  * Rosanna Yuen
  * Shaun McCance
  * Stormy Peters
  * Ryan Lortie

=== Regrets ===

=== Missing ===

== Recurring Items ==

  * Review past action items.
  * Did each person update their action items?
  * Approve and make sure that minutes of last meeting were published to
    foundation-announce and foundation-list.
  * Make sure to use gobby server for better minute taking.

== New Items ==

  * Welcome new board members.  Thanks to those who will be stepping
    down.
  * Decide on officers, and who will lead the bi-weekly IRC meetings.
    * Will delay deciding who will be officers until Desktop Summit.

  * Women Outreach Program for the next fiscal year
    * The board voted to approve the budget of $30,000 (USD) to continue
      running the program from December-March and May-August, 3 students
      each.
    * ACTION: Karen - Will email Marina to let her know that the board
      has approved funds for the next year of the Women's Outreach fund,
      ccing Board.

  * IRC Meetings
    * Minutes are posted here:
      http://live.gnome.org/FoundationBoard/Minutes#Foundation_IRC_Meetings
    * ACTION: Shaun - Will lead the GNOME Foundation IRC meetings.

  * GUADEC 2012 bids have been received.  Need to review them and decide.
    * https://live.gnome.org/GUADEC/2012/Bids
      * ACTION: All board members - Review the received bids for GUADEC
        2012.
    * Discussion should happen on board-list, but board members are also
      encouraged to participate on guadec-list and to attend GUADEC
      Event Planning meetings:
    * https://live.gnome.org/Upcoming%20Meeting%20Agenda

  * What to do about the Friends of GNOME campaign.
    * Need someone to take over the maintenance from Og.
    * ACTION: Emmanuele - Will take over Friends of GNOME tasks.
    * ACTION: Karen - Will follow up with cedwards regarding CiviCRM
      contract.
    * Plan to induct new hackers (to be adopted) into the programme at
      Desktop Summit.

  * Bastien has sorted the Red Hat Network (RHN) entitlements issues.

  * LojaGeek.com and Trademarks
    * ACTION: Karen - Will follow up with LojaGeek again.
    * ACTION: Karen - Will follow up with Stefano to discuss use of
      combined Debian/GNOME mark and caution stopping further use until
      agreement is settled on.

  * Quarterly Report Plans
    * Q1 published, Andreas to write about it on gnome.org.
    * Emily is going to take care of Q2 report and hopes to have it done
      by Desktop Summit.

  * Bank Update
    * ACTION: Karen - Will update the contact information in the webpage
      to add information with respect to fraudulent checks.

  * ENSL
    * The board approved $650 to sponsor John Wendell and Antonio
      Fernandes Coelho Neto to attend to ENSL in Brazil as GNOME
      speakers.

== Completed Actions ==

  * Andreas - To touch base with the membership committee about
    finalizing the vote, and to invite the new members to the next board
    meeting.
  * Andreas - Will moderate the IRC meeting on the 29th.
  * Brian - Will provide Karen with past discussions about LojaGeek.
  * Emily & Andreas - Will publish the Q1 quarterly report on the web on
    Friday.

== Status of action items ==

  * Andreas - To ask Kat if she can reach out to the [email protected]
    mailing list about finding local German volunteers to help with the
    Desktop Summit 2011. (will ping again)
  * Andreas - Will look into the possibility of a Desktop Summit design
    where the facade is more neutral.
  * Andreas - Will blog a Desktop Summit status report.
  * Andreas - Will discuss with Ryan Lortie providing support contracts
    for GTK+.
  * Andreas - To verify meeting times for the Desktop Summit.  That
    August 9th is a good date for the board and AGM meetings and August
    10th for the Advisory Board meeting.  Will confirm on board list,
    then the advisory board list.
  * Andreas - To start work on next 2011 Annual Report ASAP (due start
    FY2012).  Taken over from Paul.
  * Andreas - Will help Emily publish the quarterly report.
  * Bastien - To discuss the use of badges (a-la Creative Commons,
    last.fm page colors, or PSN badges).
  * Bastien - To talk to Olav Vitters about using bugzilla to track
    Friends of GNOME post card sending.
  * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
  * Bastien - To contact the BBC to discuss about possible collaboration
    in working directly with GNOME.
  * Bastien - Will reach out to Dave Richards from the City of Largo to
    plan for a hackfest there.
  * Bastien - Reach out to the GNOME Advisory Board via email to see if
    they can help out with providing contacts at Yahoo.
  * Bastien - To make sure that the "IM, Contacts & Social Hackfest"
    gets added to http://live.gnome.org/Hackfests.
  * Bastien - To put together a proposal for how technical issues could
    be mediated within the community.
  * Bastien - Will touch base with the appropriate people in Red Hat to
    see if the RHN entitlements can be approved.
  * Brian - Develop trademark usage forms for common use cases. James
    Vasile from legal is working with Brian on this.
  * Brian - Check records of organizations with existing contracts to
    use the GNOME trademark. Taken over from Vincent Untz. Look at the
    archives in 2005 and try to determine which companies can use the
    GNOME trademark. Know what kind of contracts we had with them.
    Taken over from Jorge.
  * Brian - Will follow up with the lawyers to discuss what would be
    involved to provide liability protection like what the Conservancy
    provides and to see if they have any perspective about whether the
    GNOME Foundation should allow GNOME projects to join Conservancy.
  * Brian - Will touch base with the GIMP organizers to find out their
    plans for the GIMP money.
  * Brian & Og - To coordinate a fund raising meeting with the
    GStreamer, a11y, GIMP, and Banshee teams.  Will draft an agenda.
  * Brian - Follow up with getting Alan Day and Sumana Harihareswara to
    sign the Copyright Assessment from SFLC.
  * Emily - Get the Q1 reports published, and get the 2011 Q2 report
    started.
  * Germán - To discuss with GNOME Hispano about them handling GNOME
    Foundation money in Euros (€).
  * Germán - To track if the new method of boletos generates more or
    less money from Brazil.
  * Germán - Will assist with the GNOME 3 as a Foundation goal task and
    to help in getting the GNOME 3 as a Foundation Goal survey topics
    together. (Handing over to someone else).
  * Germán - Will finish the Financial section of the quarterly report.
  * Germán - Will talk to membership committee to see if we can do
    something to help remind people to renew memberships to avoid people
    losing the ability to vote.
  * Germán - To send link to previous year's GUADEC's budgets to
    guadec-list.
  * Germán - Will touch base with the GObject-Introspection Hackfest and
    make sure that people attending also attend the Desktop Summit if
    possible.
  * Karen - Will compose a press release by the end of the week.
  * Karen - Will take over discussions to take over ownership of some
    GNOME related domains.
  * Karen - Will follow up with LojaGeek.
  * Karen - Will contact people to try and push forward the organization
    of Boston Summit.
    * Emailed boston-social, talked to Walter Bender, emailed Jonathan
    Blandford.
  * Karen - Will follow up with Debian about their usage of the GNOME
    logo.
    * Emailed with Stefano Zacchiroli, left it that GNOME needs to
      decide whether it wants to permit this new combined logo use.
  * Og - Update the blog and planet to highlight that people are
    expected to sign and follow the GNOME Code of Conduct.
    * As per Paul's recommendation, I have emailed Vincent to ask him
      what his idea is for doing this.
    * Still have not heard back from Vincent Untz.
    * Still on ToDo.
  * Og - To look into Google Checkout as an annual payment option for
    FoG.
    * Still on ToDo.
  * Paul - Will work with Gil Forcada from guifi.net and gnome-marketing
    to define the best way for organizations like guifi.net to
    participate in the GNOME community. Not many replies from the
    community. Diego Urrelo will draft something more concrete for gnome-
    marketing to determine the best name and process for managing this.
    There was a discussion on the mailing list and a few good ideas,
    Diego will wrap them up and send them again for further comments.
  * Paul - Will follow-up with Board to read the Advisory Board fees for
    small businesses proposal, ask for feedback and set a date to vote
    by.
  * Paul - To finish the Privacy Policy, get review from James Vasile,
    etc.
  * Paul - To review Justin's email about updating trademark agreements
    and email the marketing team for feedback.
  * Rosanna - Will apply for the GNOME credit card.
  * Rosanna - Automate the process of entering PayPal information into
    GnuCash.
  * Stormy - Take care of GnuCash automation.  Taken over from Paul &
    Behdad.
  * All board members - To review and comment Brian's April 14th
    proposal regarding better organizing earmarked fundraising.
  * Unowned - To find a way to automate the process of exporting results
    from internal review process and email it to the board.

=== New Action Items ===

  * Emmanuele - Will take over Friends of GNOME tasks.
  * Karen - Will follow up with cedwards regarding CiviCRM contract.
    * After some tracking down of the status of the communications,
      cedwards sent email to get discussions with Claudian moving
      again.
  * Karen - Will email Marina to let her know that the board has
    approved funds for the next year of the Women's Outreach fund, ccing
    Board.
    * emailed on 7/13
  * Karen - Will follow up with LojaGeek again.
  * Karen - Will follow up with Stefano to discuss use of combined
    Debian/GNOME mark and caution stopping further use until agreement
    is settled on.
    * emailed and talked on phone
  * Karen - Will update the contact information in the webpage to add
    information with respect to fraudulent checks.
    * contacts page edited.
  * Shaun - Will lead the GNOME Foundation IRC meetings.
  * All board members - Review the received bids for GUADEC 2012.

== Discussed on the mailing list ==

  * Welcome to the new board members!  Much appreciation to those board
    members stepping down.
    * Taking care of getting new board members access to needed
      resources.

  * Events
    * The GUADEC Event Planning Committee had a meeting on July 11th
      * https://live.gnome.org/GUADEC/GUADEC-2011-0711
      * 3 bids were received.
      * https://live.gnome.org/GUADEC/2012/Bids
    * Discussion about the Desktop Summit budget.
    * Planning for the GObject-Introspection Hackfest in Berlin (August
      10-15).
      * https://live.gnome.org/Hackfests/Introspection2011
    * Assisting GIMP by handling funds for the Chaos Communication Camp
      2011

  * Meetings
    * Planning for the GNOME Foundation IRC meeting on the 29th.
      * https://live.gnome.org/FoundationBoard/Minutes/IRC20110629

  * Legal
    * Discussion about how to improve the GNOME Foundation copyright and
      trademark information.
    * Discussion about how to address inappropriate GNOME domain and
      logo usage.

  * Financial
    * Germán provided an updated budget to the board and to the
      Foundation community.
      * 
https://mail.gnome.org/archives/foundation-list/2011-July/msg00000.html
    * FreeWear provided a royalty report.  3 shirts and a mug were sold
      with royalties of 11 euros.
  * Miscellaneous
    * Working to finish the Q1 report.