Minutes of the Board Meeting of December, 19th, 2014

= Minutes for Friday, December 19th, 2014, 17:00 UTC =

Next meeting due on January 9th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Karen Sandler
 * Tobias Mueller

== Regrets ==
 * Sriram Ramkrishna

== Missing ==

== Board meeting ==

 * GUADEC 2015 Sponsor Brochure Draft (if not resolved on the mailing list)
  * VOTE: +1 Karen, Marina, Tobi in the meeting, Kat, Jeff, Andrea by mailing list)
  * ACTION: Jeff to reply Fabiana back with the vote's result

 * Status of adboard outreach
   * Need to either have the quarterly adboard meeting now soonish, or plan one for FOSDEM
   * What about having it at the upcoming FOSDEM?
    * Sri, Tobi, Karen, Kat will be at FOSDEM this year
    * Who from the Adboard might be there? Google and Red Hat, anyone else?
    * ACTION: Kat to send an invitation email for it this week
    * ACTION: Tobi (?) to figure out a time slot for it
   * Prospection: nothing to report yet: too late for the budget thing, but should send at least a happy holidays mail?

 * (If time allows, and depending on the outcome of "Status of adboard outreach"): see if we need to assign a 5K of general funds to cover sysadmin work for year 2015 while adboard outreach is being sorted out?

 * a 3000$ check was received from "The Howard Johnson Foundation"
  * the GNOME Foundation is expected to use the funds only within the US 
  * Need to dig a little bit who these people are, and if they did donate to who they thought they were donating to?
  * Evaluate what we can use it on with the restrictions that come attached to the check

 * Proposal to experiment with a Kanboard instance to keep track of our action items
  * Access is allowed to all Board members using their GNOME Account login
  * Ask Andrea or Jeff to grant the relevant ACL on the board

 * Review pending action items
  * Review old minutes pending items (where?)
 
 * Discuss plans for reviewing salaries/hourly rates of employees/contractors

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
   * NDA for sysadmins (for the privacy policy)

== Discussed on the mailing list ==

 * Grant and letter from The Howard Johnson Foundation
 * Performance and salary reviews for employees and contractors
 * Missing board-list archives for 2005-2006 and a few months of 2007
  * Mailman had a misconfiguration way back in 2005 and archives for these years were lost
  * Andrea is contacting Board members that were serving at that time to import them back into the GNOME Infrastructure
 * Initial payments to the Outreach Program interns

== Completed Actions ==

== Pending action items ==
 * GUADEC 2015 Sponsor Brochure Draft: Jeff to mail Fabiana back with the result of Board's vote
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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