Minutes of the Board Meeting of February, 13th, 2015

= Minutes for Friday, February 13th, 2015, 17:00 UTC =
Next meeting due on February 27th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Tobias Mueller

== Regrets ==
 * Andrea Veri

== Missing ==

== Board meeting ==

 * Update about the privacy money progress
  * https://wiki.gnome.org/Foundation/PrivacyProject2015
  * A team has been assembled, comprising of Federico, Hubert and Spidler
  * A number of tasks have been identified for bounties and the details are being finalised
  * This will be a multi-round process, with the first round of bounties being close to a releasable state
  * ACTION: Kat to propose privacy bounty T&C/rules for review

 * Entering an agreement with the WHS
  * Questions have been resolved and the agreement has been re-sent to the Board
  * Board to review agreement and vote on the mailing list

 * Calling for Sponsors for GNOME.Asia Summit
  * Call for papers will go out shortly
  * Time to contact potential sponsors
  * GUADEC and GNOME.Asia organisers have started coordinating joint sponsorships amounts
  * We should ask the organizing team of GNOME Asia & GUADEC (including Emily) to tackle the small and numerous sponsors
  * The board could contact the usual big sponsors (Google, RHT, etc.) after coordinating with the organizing teams on that
  * ACTION: Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact which sponsor

 * Desktop Summit 2011 taxes
  * KDE e.v. reached out to us as they have had to pay more taxes relating to the Desktop Summit in 2011
  * The paperwork is in German and it is not clear to the board what it actually says
  * ACTION: Kat or Karen to reach out to KDE to confirm what is going on

 * Responding to a phone inquiry asking to reach Stormy Peters
  * Seems to be about GNOME rather than the person
  * ACTION: Jeff to call back and find out what the phone inquiry which asked for Stormy is about

 * Sysadmin sponsorship
  * Proposal to create a sponsorship brochure/proposal to show to potential sponsors
   * Document should have numbers (perks and sponsorship levels etc.)
   * Include the great work that has been done and needs to be done continuously, plus improvements
  * A three-paragraph proposal may be a better idea as it is not an event
   * Can be just text
   * Example for Outreachy: https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs/Proposal
  * ACTION: Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

 * Promotional GNOME artwork does not explicitly state license
  * Most of the artwork may be under LGPL (this is unclear)
  * We get implicit permission to use the artwork when it is submitted
  * CC0 may be a better license as it's actually possible to compaly with it when printing stickers
  * ACTION: Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork

== Discussed on the mailing list ==
 * GUADEC meeting at FOSDEM
  * The GUADEC 2015 organization team met a few Board representatives during FOSDEM
 * OEM distribution with Gnome
  * Narcis Garcia got in touch with the Board communicating a hardware wholesale company will start shipping with Ubuntu GNOME on old computers having no OS pre-installed
 * Former GNOME Foundation Member Clytie Siddall passed away
  * The Board organized a joint press release with the Debian Marketing Team in order to honor Clytie's memory and contributions
 * Mid-point payments to outreach interns
  * VOTE: send payments to interns for whom corresponding funds have arrived
   * +1 Marina, Tobi, Jeff, Karen, Kat
  * VOTE: send payments to interns whose corresponding funds have not arrived after those funds arrive
   * +1 Marina, Tobi, Jeff, Karen, Kat, Sri
 * ED search meetings
  * The Board to have a special meeting to proceed with the hiright process for a new executive director for the GNOME Foundation
  * Meeting happened on 2015-02-11
 * GUADEC organization team update
  * The venue has been confirmed and the official dates will be announced the upcoming week
 * UN (United Nations Special Rapporteur for Freedom of Expression) call for comment on cryptography and freedom of expression
  * The UN has made a call for comments on encryption and anonymity: http://www.ohchr.org/EN/Issues/FreedomOpinion/Pages/CallForSubmission.aspx
  * The GNOME Foundation strongly cares about the privacy of its users and acknowledged a statement in support of encryption and anonymity online

== Completed actions ==

== Pending action items ==
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Jeff to call back and find out what the phone inquiry which asked for Stormy is about
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact which sponsor
 * Kat or Karen to reach out to KDE to confirm what is going on
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for 
the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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