Minutes of the Board Meeting of March, 13th, 2015

= Minutes for Friday, March 13th, 2015, 17:00 UTC =

Next meeting due on March 27th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Board meeting ==

 * GIMP funds release request for advance travel reimbursement for LGM
  * Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME Foundation with in order to properly receive the funds in advance
   * Referenced e-mail is https://mail.gnome.org/mailman/private/board-list/2015-March/msg00097.html
  * ACTION: Kat to reply Alexandre confirming the proposed format is fine

 * Sponsorship for GNOME Asia & GUADEC
  * Simply need folks volunteering here to take the action of reaching out to adboard members that were not contacted by Andreas, or do we need something more substantial?
     * has "potential" and "contacted" sections https://wiki.gnome.org/GUADEC/2015/Sponsors
     * https://wiki.gnome.org/FoundationBoardPrivate/Fundraising and https://wiki.gnome.org/FoundationBoardPrivate/Fundraising/2014/Conferences - information from last year; could be privately shared as a new page with Andreas and Fabiana and anyone else who can help (the Wiki allows fine-grained acls on each of the hosted pages) so that we can coordinate reaching out and results with them
  * The board reaches out to the companies that are adboard members, and local organizers reach out to the others; but we shouldn't be a bottleneck, so we should ask Andreas & Fabiana for recommendations of people that might be interested in helping out/spearheading the fundraising for GUADEC
  * Ties into the work that Sri & Jeff wanted to accomplish "ASAP" for reaching out to adboard members; need to decide who phones who
  * We should tap into Asia, a market with lots of demand for a Linux desktop, and find general sponsors as part of FOSS.Asia
  * ACTION: Jeff to get back to Fabiana & Andreas about what has been discussed here today
  * ACTION: Andrea to set up the permissions for the copied wiki pages under https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising and https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising/2014/Conferences

 * Discussion of answers to follow-up questions from Allan
  * The Foundation can't commit any funds for the font at the moment
  * We are already asking our advisory board for a lot, such as GUADEC sponsorship and system administration support
  
 * Special meetings to go through the ACTIONS items list
  * Having them through IRC like the past years should work
  * ACTION: Jeff to find a suitable for everyone date and time and propose that on board-list

DEFERRED:

 * Review action items in kanban board, for completeness and status
   * Anyone interested in special "drain the swamp" task-review meetings for this?

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * ED search
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors
   * NDA for sysadmins (for the privacy policy)
   * "Brochure for prospective sysadmin sponsors"

== Discussed on the mailing list ==

 * GIMP Libre Graphics Meeting 2015
  * Michael Schumacher requested if it's actually possible to receive travel reimbursements in advance for one participant
  * The Board agreed that is possible at certain conditions
   * Statement that the money will only be used for this purpose
   * Ticket receipts will be provided to the Board
   * No VISA or reimbursed amount not completely used will be returned

 * Status of GNOME Foundation's Level 2 verification at StartCom
  * Level 2 verifications for both Andrea and Organization's accounts at StartSSL were renewed
  * Foundation's address has been updated on the SSL certificates to reflect the new location
  * SHA2 certificates have been issued

 * Gobby instance
  * With the move to the Etherpad, the Board has agreed the Gobby instance is ready to be decommissioned

 * Brochure for prospective sysadmin sponsors
  * Jeff is putting together a brochure to be sent out to possible sponsors for the sysadmin funds
  * The brochure will include a list of goals / improvements that have been achieved during the past two years
  * The brochure will also provide information and details about why having a paid System Administrator provides an overall improvement to the whole GNOME Project and community

== Pending action items ==
 * Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel reimbursements for LGM in advance is fine
 * Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships
 * Andrea to set up the permissions for the copied Fundraising-related wiki pages
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Jeff to call back and find out what the phone inquiry which asked for Stormy is about
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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