Minutes of the Board Meeting of August, 26th, 2015

= Minutes for Wednesday, August 26th, 2015, 19:00 UTC =

Next meeting date Tuesday, September 1st, 2015, 19:00UTC

== Attending ==

 * Shaun McCance
 * JF Fortin T.
 * Allan Day
 * Cosimo Cecchi
 * Rosanna Yuen
 * Christian Hergert
 * Ekaterina Gerasimova

== Regrets ==

 * Andrea Veri

== Missing ==


== Board meeting ==

 * User data manifesto - we really need to decide whether GNOME is going to endorse the user data manifesto 2.0 - they will be launching on 28 August.
  * General consensus that we want to support it
  * Not a binding support, but an endorsement
  * VOTE: endorse the manifesto. +1 Allan, Christian, Shaun, Cosimo, Kat. Jeff abstained.
   * ACTION: Allan will relay some of our concerns to Frank (main promoter behind this)
   * For future communication, engagement team will be part of the conversation

 * When will our standing weekly meetings be?
  * Andrea can only do evenings
  * We don't want to do evenings on Fridays as it'd be cruel for Europeans
  * Can't do Thursdays either
  * Tuesdays at 19:00 UTC would work but we'd have to stick to an hour
  * ACTION: Most consensus on Tuesday, we'll shoot for that

 * GUADEC 2016
  * Review work in progress bids for 2016/17.
   * Karlsruhe (Moira Schuler and Benjamin Berg)
   * Lyon (Bastien Nocera involved)
    * Possibly more interested for 2017 than 2016
   * Manchester (Sam Thursfield and Alberto Ruiz involved, also Allan Day and Javier Jardon)
    * Also most likely for 2017 since Sam is not around summer 2016
    * Local government has money available to promote conferences in the area
   * Let's buy a Spanish town!
  * Should we colocate with other conferences like Flock and openSUSE?
   * It could be a possibility, perhaps for 2016
   * Stronger preference for Flock as opposed to Akademy
    * Flock might alienate people coming from non-RH systems
    * Might be a bit of a touchy topic politically and would need to also get in touch with other organizations
   * Flock is in Europe only every other year
  * ACTION: Allan get in touch with Lyon organizers and understand what their plans are
  * Should we extend the bid deadline (probably yes)? If so, when until?
   * VOTE: extend deadline 1 month. +1 Cosimo, Allan, Christian, Shaun, Jeff, Kat
   * We'll change the current deadline to be the intent of bids
   * Communicate that bid proposals should have also an ETA
  * How to encourage other bids?
  * Should we ask for intentions to bid?
   * ACTION: Shaun to communicate and encourage people to submit an intent of bid
   * Perhaps once we have an intention we can talk people into moving it early on year
  * Karlsruhe is hoped to provide a bid for 2016, but we need to have a backup plan in case it falls through. What should this be?
   * Co-locate with another conference would be the most likely option, since we wouldn't be able to organize a conference "remotely"
   * Ask Linux Foundation to organize for us, but would need to pay a lot of money
   * ACTION: Christian to contact Linux Foundation to understand costs of co-location
   * Let's brainstorm other alternatives
   * We should bring the problem publicly to the community if no progress is made in 2/3 weeks

 * Google Play account.
  * Who holds the master keys to sign apps as GNOME? release-team sounds most likely candidate
  * Consensus this is a good idea, but board does not involve themselves into technical matters. Does release-team hold credentials typically?
   * None of us has been on the release-team, so don't know
  * ACTION: Cosimo to get in touch with release-team about the matter

 * Privacy funds - should we use the privacy money to try and have a privacy hackfest at Boston Summit?
  * Privacy hackfest sounds like a good idea, but need to have good agenda ahead of time
  * Funds are $20k
  * Hackfests are usually bottom-up but in this case we raised funds, so would be more appropriate for the Board to be proactive
  * Another option would be to do it together with next West Coast summit
  * Would also like to involve people from EFF in this
  * ACTION: Christian to come up with a group of people and proposal for Privacy Hackfest the Board can vote on
  * Alternative would be bounties; previous Board already agreed upon doing bounties, but not exclusively. Would need to revert the vote.
  * VOTE: we don't officially say  we use money for bounties. +1 Shaun, Christian, Allan, Cosimo -1 Kat Abstained Jeff 
   * There is a page on the wiki with some bounties already, but they haven't been advertised yet
   * Move discussion to the list

--- deferred ---

 * Trademark-infringing swag (mousepads)
  * http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/
  * A quick Google image search returns no other occurrences on the web at first glance
  * General consensus seems to be that we need to enforce the trademark in this case. Next steps?
 * Update on ED search.
 * Update on annual report.
 * Logo usage request for tshirts.
 * Discussion of rolling agenda.

== Discussed on the mailing list ==
 * VOTE: proposal to remove wire info from our FoG page
  * Printing a fraudulent check was easily possible as the "Other ways to donate" web page 
     (under the "Donate by bank wire transfer) contained enough details about the GNOME Foundation bank account 
  * Wires are rarely used as they usually have an higher cost than checks, especially when sent domestically
  * VOTE: +1 Jeff, Cosimo, Kat, Shaun, Allan
  * VOTE PASSED

 * Rolling agenda/task tracking
  * Allan started revisiting how agendas and minutes get together before and during every Board meeting
  * His proposal is available at: https://wiki.gnome.org/AllanDay/BoardTaskTracking

 * VOTE: Budget travel increase for the Open Help Sponsorship
  * Allocated budget (of 6000 USD) for the Travel Committee was approved by the Board already and had this specific conference in mind
  * The Board was asked to revise the budget by additional 1773 USD (from 6000 USD to 7,773 USD)
  * The proposed participants for the event stated they won't be able to attend the conference without a travel subsidy.
  * VOTE: +1 Jeff, Christian, Cosimo, Allan. Shaun and Kat abstain.

 * Google Play account
  * Ankit has been developing an Android App during GSoC 2015: https://wiki.gnome.org/Outreach/SummerOfCode/2015/Projects/Ankit_GPSSharing
  * A GNOME Foundation account is currently missing to properly register the app
  * The app is currently GPLv2 licensed
  * The owner of the app will be the GNOME Foundation
  * Ankit is offering his help to keep maintaining the app after the end of his internship
  * Christian raised an interesting point about how the signing key for the app is maintained
  * Kat pointed out that the app still does not have a target in mind, is it going to be the Foundation membership or any GNOME Account owner?
  * The matter is still being discussed by the Board, the requestors and the Release Team

== Completed actions ==

== Pending action items ==
 * Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
 * Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
 *  Create a webpage for prior pants winners (Shaun and Allan)
 * Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
 * Allan to follow up with Oliver Propst on Anual Report
 * Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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