Minutes of the Board Meeting of February, 23th, 2016

= Minutes for Tuesday, February 23th 2016, 20:00 UTC =

Next meeting date Tuesday, March 1st, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Shaun McCance
 * Cosimo Cecchi
 * Andrea Veri
 * Jeff F. T.
 * Ekaterina Gerasimova

== Regrets ==

 * Allan Day

== Missing ==

== Agenda ==

 * Executive Director: next steps
 * GIMP request for LGM
 * Next adboard meeting
 * Julita's event in March
 * Free software funding campaign
 * GUADEC contract
 * Code of Conduct updates
 * ARM build servers
 * tibit

Ongoing:
 * ED search update
 * Google Play account
 * Status of logo copyright
 * Unixstickers
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Meta-discussion on attracting new contributors
 * GNOME.Asia budget
 * Google ad grant
 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell

== Minutes ==

 * Executive Director: next steps
  * The ED Search Committee provided the Board with their best candidate
  * The Board offered the ED position to the person which was selected by the ED Search Committee
  * The person unfortunately refused the position
  * The Board is now evaluating what to do next in terms of recomposing the ED Search Committee and its members, who's going to stay on the committee?
  * Cosimo suggests someone from (or outside) the Board should take care of coordinating the ED Search Committee and the Board itself, like Sri did with the first round of interviews

 * GIMP request for LGM (from the mailing list)
  * 6071 EUR up front for accommodation
  * VOTE: +1 Kat, Alexandre, Andrea, Cosimo, Shaun, Jeff
  * VOTE PASSED

 * Next adboard meeting
  * Shaun to pick a date, preferably towards the beginning of April

 * Julita's event in March
  * The event has been approved, Julita has been made aware

 * Free software funding campaign
  * Deferred to the mailing list.

 * GUADEC contract
  * Things are mostly settled
  * Kat will have a call with LinuxTag next week to discuss a couple of additional points that arised

 * Code of Conduct updates (from the mailing list)
  * GNOME's CoC has been drafted many years ago, things and situations evolved during this time
  * Federico Mena Quintero contacted the Board to investigate whether an update to it might be seen as necessary
  * ACTION: Jeff to get back to Federico and ask whether he might be interested in forming a Committee and eventually start revisiting the CoC as the Board's load is currently very high already

 * ARM build servers (from the mailing list)
  * GNOME Continuous does not currently have build support for the ARM architecture
  * Alberto Ruiz proposed the Board to evaluate whether the GNOME Foundation could get in touch with scaleway.com asking whether they might be interested in sponsoring a build machine and supporting GNOME
  * Alberto suggests the Board to make a joint discussion about this possibility and find out what the company might be interested in receiving in return for this service (publicity?), if anything at all
  * Probably worth to make a public announcement that we're looking for partners on that front, and point companies like scaleway to that announcement instead of contacting them entirely on a private basis
  * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need. 

 * tibit (from the mailing list)
  * Tibit is a micro donation provider that's going to launch very soon
  * They've asked whether the GNOME Foundation might be interested in being one of their service early adopters
  * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
  * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
   * The ED Search committee converged on a single candidate
  * 2016-02-23
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02 to 2016-02-23
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02 to 2016-02-23
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23
   * Jeff un-assigned the action item from himself, no current assignee

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09 to 2016-02-23
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
  * Item will be dropped from future meetings agenda, discussion will continue on the mailing list

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs

 * GNOME.Asia budget
  * 2016-02-02
   * Kat volunteers to help them to write a proper budget, and then go from there
  * 2016-02-09
   * No updates.
  * 2016-02-16
   * Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k 

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-09
   * No updates
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed
  * 2016-02-23
    * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23
   * No updates

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * 2016-02-02
   * Cosimo to draft an agreement and then we can move the vote on the mailing list
  * 2016-02-09
   * No updates
  * 2016-02-23
   * The Chrome Shell Extension developer acknowledged his willingness to host the extension under the GNOME Infrastructure umbrella, item can be dropped from the ongoing items section

 * Julita's event in March
  * 2016-02-09
   * ACTION: Shaun to contact her about the event being approved
  * 2016-02-16
   * Alexandre replied back to Julita letting her know the event has been approved, item can be dropped from the ongoing items section

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16 to 2016-02-23
   * ACTION: Shaun to schedule the next meeting

 * Free software funding campaign
  * 2016-02-16
   * No action items assigned yet. Board members are welcome to reply back with more questions.
  * 2016-02-23
   * Deferred to the mailing list, item can be dropped from the ongoing items section

 * tibit (from the mailing list)
  * 2016-02-23
   * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
   * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

 * ARM Build Servers (from the mailing list)
  * 2016-02-23
   * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need. 

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

_______________________________________________
foundation-announce mailing list
[email protected]
https://mail.gnome.org/mailman/listinfo/foundation-announce

-----BEGIN PGP SIGNATURE-----
Version: GnuPG v1.4.12 (GNU/Linux)
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=gXj4
-----END PGP SIGNATURE-----