Minutes of the Board Meeting of March, 8th, 2016

= Minutes for Tuesday, March 8th 2016, 20:00 UTC =

Next meeting date Tuesday, March 15th, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Shaun McCance
 * Cosimo Cecchi
 * Allan Day
 * Andrea Veri
 * Jeff F. T. (chairing)

== Regrets ==

 * Ekaterina Gerasimova

== Missing ==


== Agenda ==

 * GNOME.Asia 2016 sponsorships
 * GUADEC 2016 agreement between the Foundation and local legal entity
 * GUADEC 2017 call for bids
 * Trademark license agreement with Unixstickers
 * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Next Advisory Board meeting planning
 * New meeting time

== Minutes ==

 * GNOME.Asia 2016 sponsorships
   
 * GUADEC 2016 agreement between the Foundation and local legal entity
  * Very minor changes were introduced by Kat on the latest document revision
  * Looks fine overall, should be good to go
  * ACTION: Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is OK with it

 * GUADEC 2017 call for bids
  * In order to be able to talk to potential organizers, at GUADEC 2016, we should put out the call for bids (or proposals) for 2017 right here and now
  * Bidders should ideally have representatives at GUADEC to present their idea
  * The action is basically setting the schedule, then broadcasting mostly the same message as the previous announcement
   * Maybe revise the language a bit (ex: the word "bid") to be less corporaty, more friendly and inviting
  * ACTION: Cosimo to give it a look and send out the call for bids sometime during the week
  
 * Trademark license agreement with Unixstickers
  * Unixstickers reached out to us proposing the following:
    * 500 stickers for starting, the GNOME Foundation should promote Unixstickers at its best
    * Around 150 stickers per year could be donated to the GNOME Foundation, even more in case of sales going up
    * Custom stickers are also accepted in case of a specific need for i.e GNOME events, at least 100 stickers should be ordered for that to happen, Unixstickers allows the proposal of custom stickers designs coming from the GNOME community
  * Should we aim to receive royalties or stickers (the equivalent of 10% of the sales) in exchange to the GNOME trademark extension granted to Unixstickers?
  * If we go the "get stickers" route, we'll need some specifics for that in the legal agreement
  * ACTION: Alexandre to send details to Allan about the stickers we're after
  * ACTION: Allan to get back to Unixstickers with question about postage and specs for custom stickers

 * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016
  * Matthias reached out to the Board asking whether sponsoring the event might be possible
  * The Travel Committee already has a budget that's been assigned by the board for the coming months
  * The board ought to reply to approve of the event and let the Travel Committee know
  * ACTION: Jeff to reply back to Matthias

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
   * The ED Search committee converged on a single candidate
  * 2016-02-23
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23
   * Jeff un-assigned the action item from himself, no current assignee

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01
   * Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed
  * 2016-02-23
    * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-08
    * Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is overall OK with it

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23
   * No updates
  * 2016-03-01
   * Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16
   * ACTION: Shaun to schedule the next meeting
  * 2016-03-08 (from the mailing list)
   * Shaun proposed the Board a time window between the 25th-27th of April to hold the Advisory Board meeting, discussion is ongoing to find out who's going to be available during those dates

 * tibit (from the mailing list)
  * 2016-02-23
   * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
   * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
  * 2016-03-08
   * Alexandre fixed the broken Flattr image link url at wgo

== Discussed on the mailing list ==

 * Trademark license agreement with Unixstickers (Allan reported to the Board about his latest chat with Unixstickers, item (and details) were then discussed during the meeting)
 * Proposing a GTK+ hackfest (item brought up by Matthias Clasen, item (and details) were then discussed during the meeting)

== Completed actions ==


== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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