Minutes of the Board Meeting of March, 22th, 2016

= Minutes for Tuesday, March 22th 2016, 20:00 UTC =

Next meeting date Tuesday, March 28nd, 19:30 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Andrea Veri
 * Jeff F. T.
 * Ekaterina Gerasimova
 * Shaun McCance

== Regrets ==

 * Cosimo Cecchi
 * Allan Day

== Missing ==

== Agenda ==

 * Next Advisory Board meeting planning
 * New meeting time for end of March
  * Reference: https://framadate.org/hgr3LbGPv7UEbHTB

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Trademark license agreement with Unixstickers
 * GUADEC 2017 call for bids

== Minutes ==

 * Next Advisory Board meeting planning
  * Rosanna sent a mail to the advisory-board mailing list
  * Meeting proposed during the week of the 25th of April
  * Three time slots on each of three days, awaiting availability from the Advisory Board members

 * New meeting time for end of March
  * Reference: https://framadate.org/hgr3LbGPv7UEbHTB
  * Proposed dates are:
      * Mondays from 19:30 UTC
  * New schedule live from the next meeting (28th of March)

== Ongoing ==
 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of holidays
  * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09, Allan drafted email - need to send that out
  * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08, Allan to ask who will pay for postage
  * 2016-03-22
   * They'll pay for sticker postage
   *  Allan's next task is to draw up a draft agreement for the board to vote on

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16, ACTION: Shaun to schedule the next meeting
  * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
  * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html

 * tibit (from the mailing list)
  * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones
  * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
  * 2016-03-15, Action item for Alexandre to get back to Carl still pending

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this

 * GUADEC 2017 call for bids
  * 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well)

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference brochures
   * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date

=== Ongoing but stalled (no discussions / actions since more than a month) ===

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

=== Ongoing but no director assigned ===

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

== Nice to have ==

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for review
  * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal implications for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list

== Completed actions ==

 * GUADEC contract with the local organization team

 * Daniel's plea for improving GNOME translation tooling (from the mailing list)
  * 2016-03-15, ACTION: Allan to get back to Daniel


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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