Minutes of the board meeting of June 3, 2019

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Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20190603

=3D Foundation Board Minutes for Monday 3rd June 2019, 15:00 UTC =3D

=3D=3D Attending =3D=3D

 * AllanDay
 * NuritziSanchez (leaving early)
 * FedericoMenaQuintero
 * KatGerasimova
 * NeilMcGovern
 * RosannaYuen
 * PhilipChimento
 * CarlosSoriano (leaving early)
 * RobMcQueen

=3D=3D Agenda =3D=3D

 * Travel committee status
 * Community pulse: stopthemingmy.app
 * Diversity & inclusion initiatives and Foundation events

=3D=3D Minutes =3D=3D

 * Travel committee status
   * Philip: Waiting to proceed until the new committee members sign the
confidentiality agreement.
     * '''ACTION''': Neil to check the status of the new members'
confidentiality agreement.
   * Philip: I lost access to RT temporarily, but Andrea Veri fixed that.
   * Allan: is there a plan for onboarding the new committee members?
     * Philip: The existing travel committee members may or may not have
time to do an onboarding session. In the end, we may just have to give them
Germ=C3=A1n Poo-Caama=C3=B1o's documentation.
     * Nuritzi: Could the Foundation (a board member, or someone from the
staff) organize an onboarding meeting for the new members, and have some
sort of retrospective on how the travel committee has worked?
     * Philip: The only people who can probably give a real onboarding
experience are Germ=C3=A1n and David King; Adelia Rahim mentioned that she
didn't get a proper onboarding when joining the committee last year and
would like to join one now. I would only be able to tell new members about
the documentation that is available anyway.
   * '''ACTION:''' Philip to report back in 2=E2=80=933 weeks on the status=
 of the
new travel committee members
   * Nuritzi: Can we send out info about the new committee members, as well
as the changes to the sponsorship policy?
     * Philip: Since it'll be the responsibility of the committee to
implement the policy, I'm waiting on feedback from the new members about
the policy, before announcing it more widely.
     * Allan: This would be something to cover in the onboarding.

 * Community pulse: stopthemingmy.app
   * Allan: This issue was raised to us by the advisory board. A number of
individuals including GNOME Foundation / community members and app
contributors have created a website to request that distributors and others
stop applying third party GTK themes to their apps.
   * Rob: This has an effect on the public perception of GNOME. People
downstream have already seen messages, as a result of third parties
incorrectly interpreting the open letter, such as "GNOME community members
are targeting such-and-such company." It's useful for us to have an opinion
and make a response, because it affects the public perception of the
Foundation and the perception by the advisory board members. Secondly, this
is not a productive way to conduct the discussion, which has now turned
into a highly visible, passive-aggressive subtweeting thing. I don't know
specifically what we should do, but we should do something, for example
communicate with the parties involved, and figure out what to say publicly
to reassure and bring parties together for a more constructive discussion.
   * Neil: Additionally, we have staff with extensive media experience. In
the future, it would be useful if when making major announcements, or when
wanting to post something that may be controversial, to give Neil a heads
up =E2=80=94 we can help refine the message so that it has a bigger or bett=
er
impact.
   * [ Nuritzi leaves ]
   * Federico: It might be worth dedicating resources from the Foundation
to make a technical investigation of how the theming bugs happen, to see if
it is something that can be fixed at the theming level or do we need an
extra API. This might be a good topic to work on at GUADEC.

[ Carlos leaves ]

 * Diversity & inclusion initiatives and Foundation events
   * https://gitlab.gnome.org/Teams/Board/issues/98
   * Deferred.

=3D=3D Actions =3D=3D

 * '''Neil''' - Check the status of the confidentiality agreements sent to
the new travel committee members.
 * '''Philip''' - Put the status of the new travel committee members on the
agenda in 2=E2=80=933 weeks.

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<div dir=3D"ltr"><div>Wiki location: <a href=3D"https://wiki.gnome.org/Foun=
dationBoard/Minutes/20190603">https://wiki.gnome.org/FoundationBoard/Minute=
s/20190603</a></div><div><br></div>=3D Foundation Board Minutes for Monday =
3rd June 2019, 15:00 UTC =3D<br><br>=3D=3D Attending =3D=3D<br><br>=C2=A0* =
AllanDay<br>=C2=A0* NuritziSanchez (leaving early)<br>=C2=A0* FedericoMenaQ=
uintero<br>=C2=A0* KatGerasimova<br>=C2=A0* NeilMcGovern<br>=C2=A0* Rosanna=
Yuen<br>=C2=A0* PhilipChimento<br>=C2=A0* CarlosSoriano (leaving early)<br>=
=C2=A0* RobMcQueen<br><br>=3D=3D Agenda =3D=3D<br><br>=C2=A0* Travel commit=
tee status<br>=C2=A0* Community pulse: stopthemingmy.app<br>=C2=A0* Diversi=
ty &amp; inclusion initiatives and Foundation events<br><br>=3D=3D Minutes =
=3D=3D<br><br>=C2=A0* Travel committee status<br>=C2=A0 =C2=A0* Philip: Wai=
ting to proceed until the new committee members sign the confidentiality ag=
reement.<br>=C2=A0 =C2=A0 =C2=A0* &#39;&#39;&#39;ACTION&#39;&#39;&#39;: Nei=
l to check the status of the new members&#39; confidentiality agreement.<br=
>=C2=A0 =C2=A0* Philip: I lost access to RT temporarily, but Andrea Veri fi=
xed that.<br>=C2=A0 =C2=A0* Allan: is there a plan for onboarding the new c=
ommittee members?<br>=C2=A0 =C2=A0 =C2=A0* Philip: The existing travel comm=
ittee members may or may not have time to do an onboarding session. In the =
end, we may just have to give them Germ=C3=A1n Poo-Caama=C3=B1o&#39;s docum=
entation.<br>=C2=A0 =C2=A0 =C2=A0* Nuritzi: Could the Foundation (a board m=
ember, or someone from the staff) organize an onboarding meeting for the ne=
w members, and have some sort of retrospective on how the travel committee =
has worked?<br>=C2=A0 =C2=A0 =C2=A0* Philip: The only people who can probab=
ly give a real onboarding experience are Germ=C3=A1n and David King; Adelia=
 Rahim mentioned that she didn&#39;t get a proper onboarding when joining t=
he committee last year and would like to join one now. I would only be able=
 to tell new members about the documentation that is available anyway.<br>=
=C2=A0 =C2=A0* &#39;&#39;&#39;ACTION:&#39;&#39;&#39; Philip to report back =
in 2=E2=80=933 weeks on the status of the new travel committee members<br>=
=C2=A0 =C2=A0* Nuritzi: Can we send out info about the new committee member=
s, as well as the changes to the sponsorship policy?<br>=C2=A0 =C2=A0 =C2=
=A0* Philip: Since it&#39;ll be the responsibility of the committee to impl=
ement the policy, I&#39;m waiting on feedback from the new members about th=
e policy, before announcing it more widely.<br>=C2=A0 =C2=A0 =C2=A0* Allan:=
 This would be something to cover in the onboarding.<br><br>=C2=A0* Communi=
ty pulse: stopthemingmy.app<br>=C2=A0 =C2=A0* Allan: This issue was raised =
to us by the advisory board. A number of individuals including GNOME Founda=
tion / community members and app contributors have created a website to req=
uest that distributors and others stop applying third party GTK themes to t=
heir apps.<br>=C2=A0 =C2=A0* Rob: This has an effect on the public percepti=
on of GNOME. People downstream have already seen messages, as a result of t=
hird parties incorrectly interpreting the open letter, such as &quot;GNOME =
community members are targeting such-and-such company.&quot; It&#39;s usefu=
l for us to have an opinion and make a response, because it affects the pub=
lic perception of the Foundation and the perception by the advisory board m=
embers. Secondly, this is not a productive way to conduct the discussion, w=
hich has now turned into a highly visible, passive-aggressive subtweeting t=
hing. I don&#39;t know specifically what we should do, but we should do som=
ething, for example communicate with the parties involved, and figure out w=
hat to say publicly to reassure and bring parties together for a more const=
ructive discussion.<br>=C2=A0 =C2=A0* Neil: Additionally, we have staff wit=
h extensive media experience. In the future, it would be useful if when mak=
ing major announcements, or when wanting to post something that may be cont=
roversial, to give Neil a heads up =E2=80=94 we can help refine the message=
 so that it has a bigger or better impact.<br>=C2=A0 =C2=A0* [ Nuritzi leav=
es ]<br>=C2=A0 =C2=A0* Federico: It might be worth dedicating resources fro=
m the Foundation to make a technical investigation of how the theming bugs =
happen, to see if it is something that can be fixed at the theming level or=
 do we need an extra API. This might be a good topic to work on at GUADEC.<=
br><br>[ Carlos leaves ]<br><br>=C2=A0* Diversity &amp; inclusion initiativ=
es and Foundation events<br>=C2=A0 =C2=A0* <a href=3D"https://gitlab.gnome.=
org/Teams/Board/issues/98">https://gitlab.gnome.org/Teams/Board/issues/98</=
a><br>=C2=A0 =C2=A0* Deferred.<br><br>=3D=3D Actions =3D=3D<br><br>=C2=A0* =
&#39;&#39;&#39;Neil&#39;&#39;&#39; - Check the status of the confidentialit=
y agreements sent to the new travel committee members.<br>=C2=A0* &#39;&#39=
;&#39;Philip&#39;&#39;&#39; - Put the status of the new travel committee me=
mbers on the agenda in 2=E2=80=933 weeks.<br><br></div>

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