Minutes of the board meeting of January 27, 2020
"philip.chimento--- via foundation-announce" <[email protected]> Mon, 17 Feb 2020 21:28:07 -0800
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Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20200127
Note: These were approved in the board meeting of 10 February. My usual
publishing routine has been a bit disrupted lately. Once again my apologies
for the lateness.
=3D Meeting of the GNOME Foundation Board of Directors, 27 January 2020,
15:30 UTC =3D
=3D=3D Attending =3D=3D
* AllanDay
* BrittYazel
* FedericoMena
* TristanVanBerkom
* PhilipChimento
* NeilMcGovern
* RosannaYuen
* RobMcQueen
=3D=3D Regrets =3D=3D
* CarlosSoriano
=3D=3D Agenda =3D=3D
* Approve minutes from 13 January
* Bid for GNOME.Asia 2020
* Approve Neil's travel
* Announcements
=3D=3D Minutes =3D=3D
* Approve minutes from 13 January (Philip)
* No remarks.
* Minutes are approved.
* Bid for GNOME.Asia 2020
* See https://gitlab.gnome.org/Teams/Board/issues/145 for more
information.
* Allan: Neil, what are the circumstances of this bid?
* Neil: This was a response to the call for bids that Kristi sent out.
It seems like a good bid and I recommend going forward with it.
* Allan: Has the team put together the budget in collaboration with the
staff?
* Neil: They put together the budget themselves. It seems similar to
the Indonesia budget.
* Britt: Is this the only proposal we've received?
* Neil: Yes.
* Allan: If there were aspects we were unhappy with, we could remark
on those, so it's OK that there's no competing bid.
* Tristan: The sponsorship part looked sort of tentative, as in a list
of organizations that they might get sponsorship from.
* Federico: It wasn't clear whether they would have talked to these
organizations yet or not.
* Rosanna: We don't expect them to contact organizations until the
proposal has actually been approved.
* Neil: There's a range, there are some organizations that have
sponsored before.
* Allan: I have reservations about some of the expenditures in the
maximal budget case, such as giving everyone a T-shirt and the island
hopping trip. Those are things I'd not normally expect to come out of a
conference budget. It's also not clear whether we're approving the maximum
or the minimum budget or something in between.
* Neil: Usually, what happens is we approve the maximum budget, and
the maximum liability for the Foundation is the minimum budget. So if they
raise no sponsorship at all, then they cannot overspend the minimum budget.
* Allan: Do the numbers seem reasonable in general? There's no entry
for venue costs, or are they getting that for free?
* Britt: Is it under Accommodation?
* Philip: That looks like hotel accommodations for the committee.
* Neil: I assume that since the university staff are involved in the
organization, the venue is being provided for free.
* Allan: We should double check that.
* Allan: Do we need to vote on this now?
* Neil: The total expenditure is such that the board doesn't need to
approve it as a whole, I can approve it with Carlos. I will double check
about the venue costs.
* Allan: I'll send a reply that the board has looked at the proposal.
* Approve Neil's travel
* See https://gitlab.gnome.org/Teams/Board/issues/146 for more
information.
* Neil is asking for approval for:
* FOSS Asia, Singapore, 19=E2=80=9322 February
* SCaLE x18, California USA, 5=E2=80=939 March
* LibrePlanet, Boston USA, 14=E2=80=9315 March
* Tristan: I think the dates for FOSS Asia are wrong, it's 19=E2=80=9321=
March.
It might conflict with the others.
* Allan: We can approve all three anyway and Neil can decide which to
go to.
* VOTE: Approve Neil's requested travel.
* +1 unanimous
* Announcements:
* Allan: No meeting on February 3rd. February 10th is pencilled in as a
special ED report, to include a budget report.
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<div dir=3D"ltr">Wiki location: <a href=3D"https://wiki.gnome.org/Foundatio=
nBoard/Minutes/20200127">https://wiki.gnome.org/FoundationBoard/Minutes/202=
00127</a><br clear=3D"all"><div><br></div><div>Note: These were approved in=
the board meeting of 10 February. My usual publishing routine has been a b=
it disrupted lately. Once again my apologies for the lateness.</div><div><b=
r></div><div>=3D Meeting of the GNOME Foundation Board of Directors, 27 Jan=
uary 2020, 15:30 UTC =3D<br><br>=3D=3D Attending =3D=3D<br><br>=C2=A0* Alla=
nDay<br>=C2=A0* BrittYazel<br>=C2=A0* FedericoMena<br>=C2=A0* TristanVanBer=
kom<br>=C2=A0* PhilipChimento<br>=C2=A0* NeilMcGovern<br>=C2=A0* RosannaYue=
n<br>=C2=A0* RobMcQueen<br><br>=3D=3D Regrets =3D=3D<br><br>=C2=A0* CarlosS=
oriano<br><br>=3D=3D Agenda =3D=3D<br><br>=C2=A0* Approve minutes from 13 J=
anuary<br>=C2=A0* Bid for GNOME.Asia 2020<br>=C2=A0* Approve Neil's tra=
vel<br>=C2=A0* Announcements<br><br>=3D=3D Minutes =3D=3D<br><br>=C2=A0* Ap=
prove minutes from 13 January (Philip)<br>=C2=A0 =C2=A0* No remarks.<br>=C2=
=A0 =C2=A0* Minutes are approved.<br><br>=C2=A0* Bid for GNOME.Asia 2020<br=
>=C2=A0 =C2=A0* See <a href=3D"https://gitlab.gnome.org/Teams/Board/issues/=
145">https://gitlab.gnome.org/Teams/Board/issues/145</a> for more informati=
on.<br>=C2=A0 =C2=A0* Allan: Neil, what are the circumstances of this bid?<=
br>=C2=A0 =C2=A0 =C2=A0* Neil: This was a response to the call for bids tha=
t Kristi sent out. It seems like a good bid and I recommend going forward w=
ith it.<br>=C2=A0 =C2=A0* Allan: Has the team put together the budget in co=
llaboration with the staff?<br>=C2=A0 =C2=A0 =C2=A0* Neil: They put togethe=
r the budget themselves. It seems similar to the Indonesia budget.<br>=C2=
=A0 =C2=A0* Britt: Is this the only proposal we've received?<br>=C2=A0 =
=C2=A0 =C2=A0* Neil: Yes.<br>=C2=A0 =C2=A0 =C2=A0* Allan: If there were asp=
ects we were unhappy with, we could remark on those, so it's OK that th=
ere's no competing bid.<br>=C2=A0 =C2=A0* Tristan: The sponsorship part=
looked sort of tentative, as in a list of organizations that they might ge=
t sponsorship from.<br>=C2=A0 =C2=A0 =C2=A0* Federico: It wasn't clear =
whether they would have talked to these organizations yet or not.<br>=C2=A0=
=C2=A0 =C2=A0* Rosanna: We don't expect them to contact organizations =
until the proposal has actually been approved.<br>=C2=A0 =C2=A0 =C2=A0* Nei=
l: There's a range, there are some organizations that have sponsored be=
fore.<br>=C2=A0 =C2=A0* Allan: I have reservations about some of the expend=
itures in the maximal budget case, such as giving everyone a T-shirt and th=
e island hopping trip. Those are things I'd not normally expect to come=
out of a conference budget. It's also not clear whether we're appr=
oving the maximum or the minimum budget or something in between.<br>=C2=A0 =
=C2=A0 =C2=A0* Neil: Usually, what happens is we approve the maximum budget=
, and the maximum liability for the Foundation is the minimum budget. So if=
they raise no sponsorship at all, then they cannot overspend the minimum b=
udget.<br>=C2=A0 =C2=A0 =C2=A0* Allan: Do the numbers seem reasonable in ge=
neral? There's no entry for venue costs, or are they getting that for f=
ree?<br>=C2=A0 =C2=A0 =C2=A0* Britt: Is it under Accommodation?<br>=C2=A0 =
=C2=A0 =C2=A0* Philip: That looks like hotel accommodations for the committ=
ee.<br>=C2=A0 =C2=A0 =C2=A0* Neil: I assume that since the university staff=
are involved in the organization, the venue is being provided for free.<br=
>=C2=A0 =C2=A0 =C2=A0* Allan: We should double check that.<br>=C2=A0 =C2=A0=
* Allan: Do we need to vote on this now?<br>=C2=A0 =C2=A0 =C2=A0* Neil: The=
total expenditure is such that the board doesn't need to approve it as=
a whole, I can approve it with Carlos. I will double check about the venue=
costs.<br>=C2=A0 =C2=A0 =C2=A0* Allan: I'll send a reply that the boar=
d has looked at the proposal.<br><br>=C2=A0* Approve Neil's travel<br>=
=C2=A0 =C2=A0* See <a href=3D"https://gitlab.gnome.org/Teams/Board/issues/1=
46">https://gitlab.gnome.org/Teams/Board/issues/146</a> for more informatio=
n.<br>=C2=A0 =C2=A0* Neil is asking for approval for:<br>=C2=A0 =C2=A0 =C2=
=A0* FOSS Asia, Singapore, 19=E2=80=9322 February<br>=C2=A0 =C2=A0 =C2=A0* =
SCaLE x18, California USA, 5=E2=80=939 March<br>=C2=A0 =C2=A0 =C2=A0* Libre=
Planet, Boston USA, 14=E2=80=9315 March<br>=C2=A0 =C2=A0* Tristan: I think =
the dates for FOSS Asia are wrong, it's 19=E2=80=9321 March. It might c=
onflict with the others.<br>=C2=A0 =C2=A0 =C2=A0* Allan: We can approve all=
three anyway and Neil can decide which to go to.<br>=C2=A0 =C2=A0* VOTE: A=
pprove Neil's requested travel.<br>=C2=A0 =C2=A0 =C2=A0* +1 unanimous<b=
r><br>=C2=A0* Announcements:<br>=C2=A0 =C2=A0* Allan: No meeting on Februar=
y 3rd. February 10th is pencilled in as a special ED report, to include a b=
udget report.</div><div><br></div></div>
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