Minutes of the Foundation Board, 19th June

= Foundation Board Minutes for Tuesday, June 19th 2018, 18:00 UTC =

Next meeting date Tuesday, June 26th 2018, 18:00 UTC

== Attending ==

 * AllanDay
 * NuritziSanchez
 * DidierRoche
 * MegFord
 * AlexandreFranke
 * CarlosSoriano
 * CosimoCecchi
 * NeilMcGovern
 * RosannaYuen

== Regrets ==

== Missing ==

== Agenda ==

 * Appoint Engagement Committee Members (Nuritzi)
   * https://gitlab.gnome.org/Community/Board/issues/16
 * URGENT - LuNel/Odoo development cost (Neil)
 * AGM video recording and streaming (Allan)
 * GUADEC 2018 legal and financial arrangements -
https://gitlab.gnome.org/Community/Board/issues/56 (Allan)
 * Librem 5 Development Kits (Allan)
 * New board handover timeline (Allan)
 * Board and AdBoard meeting prep (Nuritzi)
 * GUADEC 2019 follow-up (Nuritzi)

Deferred:

 * Pre-payment travel request from Claudio (Nuritzi)
 * Sponsorship committee status (Carlos)
 * Travel committee status (Carlos)
 * Transparency between employees and the board/community. i.e. status
reports (also read emails from Kat) (Carlos)
 * Internships status and possible ideas (Carlos)

== Minutes ==

 * Appoint Engagement Committee Members (Nuritzi)
  * The committee charter has already been approved.
  * VOTE: transfer the marketing and small events budget holders to
the engagement committee and appoint Neil, Nuritzi, Rosanna and Sri to
the commitee
   * +1 Meg, Didier, Carlos, Allan, Cosimo. Abstain: Nuritzi, Alexandre. Passed.
  * ACTION: Allan to notify the members (done)
  * ACTION: Allan to update the committees wiki page (done)

 * URGENT - LuNel/Odoo development cost (Neil)
  * This has been on the agenda for a few weeks and has become urgent.
Neil - GnuCash is difficult to use and loses our financial data. We've
been trialing Odoo. It has an enterprise/community split model (where
enterprise is proprietary and community is Free Software). Something
we're missing is the ability to import Paypal. We've been talking to a
company about adding this feature to the community edition for us.
They've been very helpful so far, and they supportive.
  * The choice is between this and using a proprietary solution. Any
code that's written will be Free Software.
  * Neil - there's scope in the budget for this. We'll have a contract
with them.
  * VOTE: approve $4,000 USD for a module that imports Paypal data into Odoo
    * +1 unanimous - approved

 * AGM video recording and streaming (Allan)
  * Kat has emailed the board asking whether we are happy for the AGM
to be live streamed
  * We're happy for it to be streamed
  * ACTION: Allan to reply (done)
  * Cosimo - it would be good if we can have a way for people to
participate in the AGM if they're joining online. e.g. an IRC channel
where they can ask questions

 * GUADEC 2018 legal and financial arrangements -
https://gitlab.gnome.org/Community/Board/issues/56 (Allan)
  * There were some outstanding questions here, but it's been dealt with.

 * Librem 5 Development Kits (Allan)
  * We've had an email about how to organise the distribution of
Librem 5 development kits to the community.
  * We don't have great systems for tracking hardware donations, so it
might be easier for Purism to handle this themselves. We can send them
a list of people if they need it, though.
  * ACTION: Allan to reply (done)

 * New board handover timeline (Allan)
  * The new board comes into power as soon as the vote is finalised -
this will be next week. Their first meeting will be at GUADEC.
  * ACTION: Allan to email the likely new board members with details
of the transition (done)

 * Board and AdBoard meeting prep (Nuritzi)
  * ACTION: Nuritzi to email the advisory board to encourage them to
prepare presentations.
  * ACTION: Allan to ask incoming board members to confirm if they'll
be there (done). There's an initial outline on the wiki.

 * GUADEC 2019 follow-up (Nuritzi)
  * We've receive an intention to bid. We ought to give them some
indication of our expectations. We ought to try and announce GUADEC
2019 by mid-August. Rough deadline for bids can therefore be August
6th.
  * ACTION: Didier to contact them (done)