Re: Minutes 2016-02-24

Benjamin Berg <[email protected]> Thu, 25 Feb 2016 14:07:38 +0100
Newsgroups	gmane.comp.gnome.guadec
Message-ID	<[email protected]>
On Do, 2016-02-25 at 12:47 +0100, Tobias Mueller wrote:
> Hi.
> 
> On Thu, Feb 25, 2016 at 11:18:53AM +0100, Benjamin Berg wrote:
> > 
> >   * AGREED: regcfp will be our software for registration and CfP unless
> > this should be revisited for good reasons next week
> As for the CfP system:
> Do we know from the VoCCC how much a frab would make their and our lives
> easier?  Or do they expect it even?
> 
> From what I can see from all the other CCC events the integration of the
> list of talks with the video page is reasonably good. So you can see the
> video from the talk in the schedule and vice versa.

This simply requires an XML export of the schedule in the defined
format.

https://c3voc.de/schedulexml
https://raw.githubusercontent.com/voc/schedule/master/validator/xsd/schedule.xml.xsd

Looks pretty straight forward. Basically defines the conference, each
day, then the rooms and in there each talk.

> I've seen it working for events ranging from a handful of talks (FifFkon),
> to a few dozen (mrmcd), up to a few hundred (FOSDEM, CCCongress).
> My feeling is that frab is pretty much the standard nowadays.
> The main feature I see is that it exports static HTML which is good
> for security and archival purposes.
> That alone makes me suggest to use Frab in the future for collecting
> submissions and managing the schedule.

The advantages of regcfp:
 * Seems to work well for us (i.e. paper team, registration/badges)
 * People already know the system
 * We have the author supporting it for us

I don't want to block a move to something else. However, I don't really
see schedule archives as a big enough reason to move considering we
would need someone to:
 * figure everything out (badges, cfp, schedule, registration, payment)
 * evaluate which solution is really better
 * set it up on our servers
 * be dedicated to maintain it in the runup to the conference
   (and that should really be a non-core team person)

And that has to happen before we open the CfP …

Benjamin

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