Re: GUADEC 2017 accommodation survey

Hi Sam, you might be better of sending this to foundation-list as this
list is primarily used by volunteers and organisers :)

On 2 November 2016 at 13:19, Sam Thursfield <[email protected]> wrote:
> Hello
>
> We are looking at accommodation options for GUADEC 2017 in Manchester
> and we would like some feedback from you!
>
> Manchester's hotels fill up quickly in summer so we are going to do one
> or more group bookings now to ensure we have enough rooms for everyone.
>
> There are 3 potential locations we've found, each with its own
> drawbacks. I've put some details about each place here:
> https://wiki.gnome.org/GUADEC/2017/Accommodation
>
> If you are hoping to attend next year's GUADEC, please take a minute
> to fill the survey here: https://goo.gl/forms/DYcnQLiBBZSSQlH23
>
> If you prefer not to use Google Forms, just reply by email. The
> questions are as follows:
>
>  Which accommodation option(s) would you choose for GUADEC 2017?
>
>   [ ] Youth hostel (4-bed dorm, £33 per night)
>   [ ] University Townhouse (single room, £43 or more per night)
>   [ ] Jury's Inn Hotel (sharing a twin room, ~£51 per night)
>   [ ] Jury's Inn Hotel (single room, ~£94 per night)
>   [ ] I would organise my own accommodation
>
>  How early could you register for the conference & pay for
>  accommodation?
>
>   ( ) By 1st March 2017
>   ( ) By 1st June 2017
>   ( ) By 15th July 2017
>
>  Which nights would you expect to stay at GUADEC 2017?
>
>   [ ] Thursday 27th July 2017
>   [ ] Friday 28th July 2017 (core day #1)
>   [ ] Saturday 29th July 2017 (core day #2)
>   [ ] Sunday 30th July 2017 (core day #3)
>   [ ] Monday 31st July 2017 (BOF/workshop day #1)
>   [ ] Tuesday 1st August 2017 (BOF/workshop day #2)
>   [ ] Wednesday 2nd August 2017 (BOF/workshop day #3)
>
> The reason we're pushing this now is that the University accommodation,
> which is very nice and is right next to the venue, would require us to
> finalize the booking and pay in full by March 2017. If we made a big
> booking there and got the numbers wrong we would face a big financial
> loss, for example if we book 100 rooms for 6 nights and everyone only
> wants to stay for 5 nights, then GUADEC loses £4300. The other two
> options give us much more flexibility, but at a cost of being further
> from the venue and requiring people to share rooms.
>
> If anyone has other data that could inform our decision then please
> share! I think we haven't done group-booked accommodation for some
> years, but it has happened for example in A Coruña -- if anyone has
> numbers on how many people stayed each night at previous GUADECs
> it would help us a lot!
>
> Thanks
> Your friendly GUADEC 2017 local team
> _______________________________________________
> guadec-list mailing list
> [email protected]
> https://mail.gnome.org/mailman/listinfo/guadec-list
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