Re: Registration for GUADEC 2017: request for opinions & testing

Benjamin Berg <[email protected]> Fri, 27 Jan 2017 19:27:04 +0100
Newsgroups	gmane.comp.gnome.guadec
Message-ID	<[email protected]>
Hey,

On Fri, 2017-01-27 at 17:25 +0000, Sam Thursfield wrote:
> I have some questions about how registration should work this year
> that I don't have a strong opinion on.
> 
>   * Do we want to do 'pay as you feel' for reg fees again?

I think that in Karlsruhe most people selected the suggested rates
(i.e. averaging at just below 40€)

>   * Do the student (£15/€15), hobbyist (£40/€40) and professional
>     (£150/€150) suggested rates make sense still?

Personally I think yes. It is not like the income (lets say ~6000€)
actually covers much of the conference cost. So it is more about what
people are willing to pay.

>   * Will we offer a free T-shirt for donations over £100/€100?

btw. we called it "fee" last year as we couldn't book it as a
"donation" properly. Also if it was an actual donation, then any offer
like a t-shirt is illegal.

I like the idea of having a small bonus like a t-shirt. But effectively
it just means that a company sending someone implicitly buys the t-
shirt for their employee instead of them getting it themselves if they
like.

>   * Will we give a 50% refund for cancellations on fees before a
>     certain date, and what date?

We didn't have any cancellations and this specific regulation was
chosen rather randomly to be honest.

I think you should decide this based on what cancellation policy makes
sense with regard to the accommodation booking.

> I'm particularly interested in feedback from previous organisers on
> how these
> things worked in previous years.

Here you are :)

There are some stats on:
https://wiki.gnome.org/GUADEC/HowTo/EstimateAttendees

> I do wonder if offering only a 50% registration fee refund on
> cancellation will
> encourage people to register late. It seems better to offer a
> 100%-minus-PayPal-fees refund unless there's some problem with that.
> We
> want people to register early so we can fill up the prebooked
> accommodation at
> the University quickly.

Yep, as said above, choose whatever makes sense with regard to
accommodation. Though maybe another incentive like a 10% discount on
the accommodation for "early bird" registrations could also work.

> We plan to use the regcfp system again and I made some changes to
> that
> code so that we can do accommodation bookings for the rooms at the
> University along with registration.
> 
> I set up a test instance of the new code here:
> https://test-guadec2017-regcfp.herokuapp.com/

Neat! I'll have a look.

Benjamin

> I would appreciate if folk could try and break this! You should be
> able log in to
> this regcfp instance using any random string of characters. The
> PayPal code is
> connected to a sandbox account, so you can make fake payments using
> the
> following credentials:
> 
>   email: [email protected]
>   password: guadec2017
> 
> All feedback on the functionality is welcome. The style is just a
> placeholder
> at the moment.
> 
> Thanks
> Sam
> _______________________________________________
> guadec-list mailing list
> [email protected]
> https://mail.gnome.org/mailman/listinfo/guadec-list

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