Meeting minutes 2019-05-28

Sebastian Dröge via guadec-list <[email protected]> Thu, 30 May 2019 10:06:09 +0300
Newsgroups	gmane.comp.gnome.guadec
Message-ID	<[email protected]>
https://wiki.gnome.org/GUADEC/2019/Meetings/20190528

= Meeting minutes 2019-05-28 17:00 UTC =

== Attending ==

 * Ben
 * Britt
 * Sebastian
 * Vivia
 * Kat
 * Kristi

== Old action items ==

 * ACTION: Kristi working on ideas for things to do in Thessaloniki (based on bid document) - draft done, will share with guadec-list
 * ACTION: Tom/Kat need to ensure that additional fields are in openevent - Kristi to reach out to av (& maybe others)
 * ACTION: Tom/Kat to discuss alternatives for openevent as custom fields can't be added - no updates
 * ACTION: Kat and Caroline to work together on the badge design - Pending on a rough event outline
 * ACTION: Stathis to check about accommodation for Keynote speaker (where he'd like to stay, at a hotel or with everyone else) - no update
 * ACTION: Stathis, Vivia: University contract - no update, Vivia to ping back
 * ACTION: Stathis checking accommodation - no update
 * ACTION: Kat and Britt put together a plan for a photo policy and implementation of it - no update, Britt to reach out to the photographer by next week
 * ACTION: Kat follow up on privacy concerns over public speaker list on openevent - no updates
 * ACTION: Sponsorship: Kristi to talk to Molly. Either Molly will attend calls or send emails to the private guadec-organization list - some sponsors found already, Kristi to liaise between Molly and the team, Molly to send update by Sunday to the guadec-organization list
 * ACTION: Sebastian to publish old minutes on https://wiki.gnome.org/GUADEC/2019 and send emails - no updates, will pick up in the next dates
 * ACTION: Sebastian to get Kat photos of the auditorium/rooms for the photo policy (This may help - https://www.flickr.com/photos/128617711@N04/albums/72157648544597423 Tom) - no updates
 * ACTION: Kristi to forward email from UoM about what they would like from us regarding promoting them - done

== Agenda ==

 * Last week's action items
 * Email from potention keynote speaker
 * Updates from papers team
 * Day Trips
 * Meals: maybe have attendees pay by bank transfer? No meals on secondary days? When would the sessions start/end?
 * Workshops
 * Next meeting

== Minutes ==

 * Email from potential keynote speaker
   * Neil maybe promissed a keynote to someone we didn't know about
   * '''ACTION''': Kristi to talk to Neil about the potential keynote and update the team, also will reply to the person

 * Updates from papers team
   * Meg reached out to Kristi about team members
   * '''ACTION''': Kat to follow up with Meg

 * Day trips
   * Mariet from the university sent out some options for day trips
   * Options include trip within Thessaloniki
   * Other options include Chalkidiki (very good beach destination)
   * Mariet would like a final decision by 15th June
   * '''ACTION''': Kristi to share day trip options with team

 * Meals: maybe have attendees pay by bank transfer? No meals on secondary days? When would the sessions start/end?
   * University want the talk schedule (OK to have the information by end of next week? ACTION: Vivia to ask)
   * (aim for 1-2pm for lunch break)
   * '''ACTION''': Kat to give rough outline on schedule
   * Not easy to do bank transfer for US/Canada/Brazil, ask if we can put it as a separate ticket
   * Gala dinner on Friday or Saturday
   * '''ACTION''': Kristi to Send Sebastian Molly's email address
   * '''ACTION''': Kristi to follow up regarding sponsored dinners

 * Workshops
   * Half day: 3h, full day: 6h
   * Do we want to run workshops the day before GUADEC?
   * '''ACTION''': Might not be able to add rooms (3?), Vivia will check
   * Ideas for workshops:
       * Newcomer - Carlos
       * GStreamer - Sebastian
       * Flatpack - Alex?
       * Design (inc mobile) - Purism?
       * GitLab integration - CI & extensions
       * XR design workshop - Collabora
       * Docs - Shaun/Petr
   * '''ACTION''': Kat to reach out about workshop ideas (Sebastian to do the GStreamer one)

 * University contact
   * Kristi is currently the point of contact
   * '''ACTION''': Kristi will ask the university to email guadec-organization instead

 * Next metting
   * '''ACTION''': Kristi will start a poll

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