Re: Meeting minutes 2019-06-13
Luna Jernberg via guadec-list <[email protected]> Thu, 13 Jun 2019 17:04:17 +0200
| Newsgroups | gmane.comp.gnome.guadec |
|---|---|
| Message-ID | <CADo9pHh+QMJVeVNfjkB7aA72SP3-QkgtZkgmzaraQCa8grRe2w@mail.gmail.com> |
--===============5205369765639163145== Content-Type: multipart/alternative; boundary="000000000000c99d2f058b35d8fa" --000000000000c99d2f058b35d8fa Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Reading the minutes now, and will try to join the next meeting or read the minutes depending on when it is, has voted for when i can attend On Thu, Jun 13, 2019 at 12:34 PM Sebastian Dr=C3=B6ge via guadec-list < [email protected]> wrote: > https://wiki.gnome.org/GUADEC/2019/Meetings/20190613 > > =3D=3D Meeting minutes 2019-06-13 8:00 UTC =3D=3D > > =3D=3D=3D Attendees =3D=3D+ > * Kat > * Kristi > * Vivia > * Sebastian > * Stathis > * Ben > > =3D=3D=3D Agenda =3D=3D=3D > > * Accommodation > * Website > * Design > * ACTION: Stathis to look into cost of printing for: > * Talk schedule > * Workshops > * Registration > * Visa invitation letters - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > * Food Catering > * Dates to remember from university - add these to gitlab as well > * Sponsors > * Volunteers for during the conference > * Code of Conduct Incident Response training possibility from Sage Sharp > (via Federico) > * Next meeting > > =3D=3D=3D Last week's action items =3D=3D=3D > * '''ACTION''': Kristi working on ideas for things to do in Thessaloniki > (based on bid document) - in progress > * '''ACTION''': Tom/Kat need to ensure that additional fields are in > openevent - openevent updated, Kat to look into whether it's good enough > now and make an executive decision on the next steps > * '''ACTION''': Kat and Caroline to work together on the badge design - > Pending on a rough event outline > * '''ACTION''': Stathis to check about accommodation for Keynote speaker > (where he'd like to stay, at a hotel or with everyone else) - Stathis wil= l > create issue with info so we can get hold of the speaker if we need to > * '''ACTION''': Stathis, Vivia: University contract - uni said it's in > progress > * '''ACTION''': Kat and Britt put together a plan for a photo policy and > implementation of it - in progress > * '''ACTION''': Kat follow up on privacy concerns over public speaker > list on openevent - no updates > * '''ACTION''': Sponsorship: Kristi to talk to Molly. Either Molly will > attend calls or send emails to the private guadec-organization list - don= e > * '''ACTION''': Sebastian to publish old minutes on > https://wiki.gnome.org/GUADEC/2019 and send emails - in progress > * '''ACTION''': Sebastian to get Kat photos of the auditorium/rooms for > the photo policy - done > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030437.= JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030438.= JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030442.= JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030453.= JPG > * '''ACTION''': Kristi to talk to Neil about the potential keynote and > update the team, also will reply to the person - Neil says he proposed it > but didn't confirm it, Kat to talk to > * '''ACTION''': Kat to follow up with Meg about members of the papers > team - no update > * '''ACTION''': Kristi to follow up regarding sponsored dinners - in > progress > * '''ACTION''': Kat to reach out about workshop ideas - Flatpack, Design= , > GitLab integration, Docs - in progress; XR, Newcomer and GStreamer/GTK/Ru= st > confirmed > * '''ACTION''': Kristi will ask the university to email > guadec-organization instead of emailing her directly - done > * '''ACTION''': Stathis to ask the University exactly what the sponsor > (and who they are) wants printed on the lanyards - we need to print the > lanyards ourselves, there is a company that wants to sponsor them > * '''ACTION''': Kristi to send an email to university with our feedback > on day trips - done > * '''ACTION''': Kat to send an email asking for help with updating and > putting information on the website - done, we had a number of responses a= nd > decided to go with Claudio as the main point of contact > > =3D=3D=3D Minutes =3D=3D=3D > * Accommodation > * Stathis met the manager and they are preparing the contract. > * They need to know the Foundation address > * Contact incoming > > * Website > * Claudio has volunteered to keep an eye on it > * Kat has set it up > * Kristi an also submit updates now > > * Design > * Postponed to next week > * '''ACTION''': Stathis to look into cost of printing for: > * Standard sized roller banners > * A1/A2/A4 sheets > > * Talk schedule > * In progress, no updates > > * Workshops > * Flatpak - attendance was low last few years > * Newcomer - could be better in hackfest days > * GStreamer/GTK/Rust - confirmed > * Design - in progress > * Gitlab integreation - in progress > * Docs - in progress > * Non-violent communication - Kristi is looking into this > * Imposter sindrome & unconcious bias - Jona Azizaj for 1:30-2h > > * Registration > * Kristi talked to Andrea, not feasable for it to do what we want it t= o > * We need to come up with a way to use a form in the end > > * Visa invitation letters - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > * '''ACTION''': Stathis will follow up for more information on visa > invitations - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > > * Food Catering > * University wants to know how to handle it > * We need to put together: number of meals per day and types of meals > * '''ACTION''': Vivia to confirm cost of meals to attendees > * '''ACTION''': Vivia to confirm when we need to pay > * Our requirements from the university: > * Can the catering company label the food in English with ingredient= s > and allergies > * Deadline for us telling the University the number/types of meals > * Can they provide vegan and gluten free meals (with proper > seperation) > > * Dates to remember from university - add these to gitlab as well > * University is closed for summer from 29th July to 18th August > * We need to make sure we get all the answers for everything > * Elections on 7th July so probably won't be able to get contact that > day > > * Sponsors > * '''ACTION''': Sebastian to talk to Molly about exact costs for > evening events and concrete options > > * Volunteers for during the conference > * '''ACTION''': Kat to move guadec-volunteers list to Discourse > * Need to make sure option is there during registration > > * Code of Conduct Incident Response training possibility from Sage Sharp > (via Federico) > * '''ACTION''': Vivia to ask Federico for more information on the > content of the incident response training from Sage, whether it's based o= n > US law or EU law and when it take place > * Vivia will CC the guadec-organizaton list when replying > > * Next meeting > * Have to have Caroline in the call > * Poll is already out > _______________________________________________ > guadec-list mailing list > [email protected] > https://mail.gnome.org/mailman/listinfo/guadec-list > --000000000000c99d2f058b35d8fa Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable <div dir=3D"ltr">Reading the minutes now, and will try to join the next mee= ting or read the minutes depending on when it is, has voted for when i can = attend</div><br><div class=3D"gmail_quote"><div dir=3D"ltr" class=3D"gmail_= attr">On Thu, Jun 13, 2019 at 12:34 PM Sebastian Dr=C3=B6ge via guadec-list= <<a href=3D"mailto:[email protected]">[email protected]</a>>= wrote:<br></div><blockquote class=3D"gmail_quote" style=3D"margin:0px 0px = 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><a href= =3D"https://wiki.gnome.org/GUADEC/2019/Meetings/20190613" rel=3D"noreferrer= " target=3D"_blank">https://wiki.gnome.org/GUADEC/2019/Meetings/20190613</a= ><br> <br> =3D=3D Meeting minutes 2019-06-13 8:00 UTC =3D=3D<br> <br> =3D=3D=3D Attendees =3D=3D+<br> =C2=A0* Kat<br> =C2=A0* Kristi<br> =C2=A0* Vivia<br> =C2=A0* Sebastian<br> =C2=A0* Stathis<br> =C2=A0* Ben<br> <br> =3D=3D=3D Agenda =3D=3D=3D<br> <br> =C2=A0* Accommodation<br> =C2=A0* Website<br> =C2=A0* Design<br> =C2=A0 =C2=A0* ACTION: Stathis to look into cost of printing for:<br> =C2=A0* Talk schedule<br> =C2=A0* Workshops<br> =C2=A0* Registration<br> =C2=A0* Visa invitation letters - <a href=3D"https://gitlab.gnome.org/Teams= /Events/GUADEC/GUADEC2019/issues/15" rel=3D"noreferrer" target=3D"_blank">h= ttps://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15</a><br> =C2=A0* Food Catering<br> =C2=A0* Dates to remember from university - add these to gitlab as well<br> =C2=A0* Sponsors<br> =C2=A0* Volunteers for during the conference<br> =C2=A0* Code of Conduct Incident Response training possibility from Sage Sh= arp (via Federico)<br> =C2=A0* Next meeting<br> <br> =3D=3D=3D Last week's action items =3D=3D=3D<br> =C2=A0* '''ACTION''': Kristi working on ideas for t= hings to do in Thessaloniki (based on bid document) - in progress<br> =C2=A0* '''ACTION''': Tom/Kat need to ensure that a= dditional fields are in openevent - openevent updated, Kat to look into whe= ther it's good enough now and make an=C2=A0 executive decision on the n= ext steps<br> =C2=A0* '''ACTION''': Kat and Caroline to work toge= ther on the badge design - Pending on a rough event outline<br> =C2=A0* '''ACTION''': Stathis to check about accomm= odation for Keynote speaker (where he'd like to stay, at a hotel or wit= h everyone else) - Stathis will create issue with info so we can get hold o= f the speaker if we need to<br> =C2=A0* '''ACTION''': Stathis, Vivia: University co= ntract - uni said it's in progress<br> =C2=A0* '''ACTION''': Kat and Britt put together a = plan for a photo policy and implementation of it - in progress<br> =C2=A0* '''ACTION''': Kat follow up on privacy conc= erns over public speaker list on openevent - no updates<br> =C2=A0* '''ACTION''': Sponsorship: Kristi to talk t= o Molly. Either Molly will attend calls or send emails to the private guade= c-organization list - done<br> =C2=A0* '''ACTION''': Sebastian to publish old minu= tes on <a href=3D"https://wiki.gnome.org/GUADEC/2019" rel=3D"noreferrer" ta= rget=3D"_blank">https://wiki.gnome.org/GUADEC/2019</a> and send emails - in= progress<br> =C2=A0* '''ACTION''': Sebastian to get Kat photos o= f the auditorium/rooms for the photo policy - done <a href=3D"https://peopl= e.gnome.org/~federico/misc/University-of-Macedonia/P1030437.JPG" rel=3D"nor= eferrer" target=3D"_blank">https://people.gnome.org/~federico/misc/Universi= ty-of-Macedonia/P1030437.JPG</a> <a href=3D"https://people.gnome.org/~feder= ico/misc/University-of-Macedonia/P1030438.JPG" rel=3D"noreferrer" target=3D= "_blank">https://people.gnome.org/~federico/misc/University-of-Macedonia/P1= 030438.JPG</a> <a href=3D"https://people.gnome.org/~federico/misc/Universit= y-of-Macedonia/P1030442.JPG" rel=3D"noreferrer" target=3D"_blank">https://p= eople.gnome.org/~federico/misc/University-of-Macedonia/P1030442.JPG</a> <a = href=3D"https://people.gnome.org/~federico/misc/University-of-Macedonia/P10= 30453.JPG" rel=3D"noreferrer" target=3D"_blank">https://people.gnome.org/~f= ederico/misc/University-of-Macedonia/P1030453.JPG</a><br> =C2=A0* '''ACTION''': Kristi to talk to Neil about = the potential keynote and update the team, also will reply to the person - = Neil says he proposed it but didn't confirm it, Kat to talk to <br> =C2=A0* '''ACTION''': Kat to follow up with Meg abo= ut members of the papers team - no update<br> =C2=A0* '''ACTION''': Kristi to follow up regarding= sponsored dinners - in progress<br> =C2=A0* '''ACTION''': Kat to reach out about worksh= op ideas - Flatpack, Design, GitLab integration, Docs - in progress; XR, Ne= wcomer and GStreamer/GTK/Rust confirmed<br> =C2=A0* '''ACTION''': Kristi will ask the universit= y to email guadec-organization instead of emailing her directly - done<br> =C2=A0* '''ACTION''': Stathis to ask the University= exactly what the sponsor (and who they are) wants printed on the lanyards = - we need to print the lanyards ourselves, there is a company that wants to= sponsor them<br> =C2=A0* '''ACTION''': Kristi to send an email to un= iversity with our feedback on day trips - done<br> =C2=A0* '''ACTION''': Kat to send an email asking f= or help with updating and putting information on the website - done, we had= a number of responses and decided to go with Claudio as the main point of = contact<br> <br> =3D=3D=3D Minutes =3D=3D=3D<br> =C2=A0* Accommodation<br> =C2=A0 =C2=A0* Stathis met the manager and they are preparing the contract.= <br> =C2=A0 =C2=A0* They need to know the Foundation address<br> =C2=A0 =C2=A0* Contact incoming<br> <br> =C2=A0* Website<br> =C2=A0 =C2=A0* Claudio has volunteered to keep an eye on it<br> =C2=A0 =C2=A0* Kat has set it up<br> =C2=A0 =C2=A0* Kristi an also submit updates now<br> <br> =C2=A0* Design<br> =C2=A0 =C2=A0* Postponed to next week<br> =C2=A0 =C2=A0* '''ACTION''': Stathis to look into c= ost of printing for:<br> =C2=A0 =C2=A0 =C2=A0* Standard sized roller banners<br> =C2=A0 =C2=A0 =C2=A0* A1/A2/A4 sheets<br> <br> =C2=A0* Talk schedule<br> =C2=A0 =C2=A0* In progress, no updates<br> <br> =C2=A0* Workshops<br> =C2=A0 =C2=A0* Flatpak - attendance was low last few years<br> =C2=A0 =C2=A0* Newcomer - could be better in hackfest days<br> =C2=A0 =C2=A0* GStreamer/GTK/Rust - confirmed<br> =C2=A0 =C2=A0* Design - in progress<br> =C2=A0 =C2=A0* Gitlab integreation - in progress<br> =C2=A0 =C2=A0* Docs - in progress<br> =C2=A0 =C2=A0* Non-violent communication - Kristi is looking into this<br> =C2=A0 =C2=A0* Imposter sindrome & unconcious bias - Jona Azizaj for 1:= 30-2h<br> <br> =C2=A0* Registration<br> =C2=A0 =C2=A0* Kristi talked to Andrea, not feasable for it to do what we w= ant it to<br> =C2=A0 =C2=A0* We need to come up with a way to use a form in the end<br> <br> =C2=A0* Visa invitation letters - <a href=3D"https://gitlab.gnome.org/Teams= /Events/GUADEC/GUADEC2019/issues/15" rel=3D"noreferrer" target=3D"_blank">h= ttps://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15</a><br> =C2=A0 =C2=A0* '''ACTION''': Stathis will follow up= for more information on visa invitations - <a href=3D"https://gitlab.gnome= .org/Teams/Events/GUADEC/GUADEC2019/issues/15" rel=3D"noreferrer" target=3D= "_blank">https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15<= /a><br> <br> =C2=A0* Food Catering<br> =C2=A0 =C2=A0* University wants to know how to handle it<br> =C2=A0 =C2=A0* We need to put together: number of meals per day and types o= f meals<br> =C2=A0 =C2=A0* '''ACTION''': Vivia to confirm cost = of meals to attendees<br> =C2=A0 =C2=A0* '''ACTION''': Vivia to confirm when = we need to pay<br> =C2=A0 =C2=A0* Our requirements from the university:<br> =C2=A0 =C2=A0 =C2=A0* Can the catering company label the food in English wi= th ingredients and allergies<br> =C2=A0 =C2=A0 =C2=A0* Deadline for us telling the University the number/typ= es of meals<br> =C2=A0 =C2=A0 =C2=A0* Can they provide vegan and gluten free meals (with pr= oper seperation)<br> <br> =C2=A0* Dates to remember from university - add these to gitlab as well<br> =C2=A0 =C2=A0* University is closed for summer from 29th July to 18th Augus= t<br> =C2=A0 =C2=A0* We need to make sure we get all the answers for everything<b= r> =C2=A0 =C2=A0* Elections on 7th July so probably won't be able to get c= ontact that day<br> <br> =C2=A0* Sponsors<br> =C2=A0 =C2=A0* '''ACTION''': Sebastian to talk to M= olly about exact costs for evening events and concrete options<br> <br> =C2=A0* Volunteers for during the conference<br> =C2=A0 =C2=A0* '''ACTION''': Kat to move guadec-vol= unteers list to Discourse<br> =C2=A0 =C2=A0* Need to make sure option is there during registration<br> <br> =C2=A0* Code of Conduct Incident Response training possibility from Sage Sh= arp (via Federico)<br> =C2=A0 =C2=A0* '''ACTION''': Vivia to ask Federico = for more information on the content of the incident response training from = Sage, whether it's based on US law or EU law and when it take place<br> =C2=A0 =C2=A0* Vivia will CC the guadec-organizaton list when replying<br> <br> =C2=A0* Next meeting<br> =C2=A0 =C2=A0* Have to have Caroline in the call<br> =C2=A0 =C2=A0* Poll is already out<br> _______________________________________________<br> guadec-list mailing list<br> <a href=3D"mailto:[email protected]" target=3D"_blank">guadec-list@gnom= e.org</a><br> <a href=3D"https://mail.gnome.org/mailman/listinfo/guadec-list" rel=3D"nore= ferrer" target=3D"_blank">https://mail.gnome.org/mailman/listinfo/guadec-li= st</a><br> </blockquote></div> --000000000000c99d2f058b35d8fa-- --===============5205369765639163145== Content-Type: text/plain; charset="us-ascii" MIME-Version: 1.0 Content-Transfer-Encoding: 7bit Content-Disposition: inline _______________________________________________ guadec-list mailing list [email protected] https://mail.gnome.org/mailman/listinfo/guadec-list --===============5205369765639163145==--