Re: LGM/Saarbrücken Hackfest

On Sun, Mar 24, 2019 at 01:15:18AM +0100, Maren Hachmann wrote:
> Am 23.03.19 um 05:44 schrieb Bryce Harrington:
> > On Tue, Mar 19, 2019 at 11:15:09PM +0100, Maren Hachmann wrote:
> ...
> 
> >> Aude is asking us if we would be able to staff a booth there, to present
> >> Inkscape to students and small businesses.
> > 
> > This would be cool, we had a lot of fun manning the booth at SCALE.  Who
> > might be interested in staffing this one?
> 
> - So far, Mihaela, Marc and myself (they replied to this thread). One or
> two more German speakers would be nice.

Okay, that should be plenty.  Let Aude know, and maybe ask about how big
the event is, so we have an idea for how much handout material to bring.

> > Also, at SCALE we realized we need to do better at booth provisioning.
> > We should have some stock brochures, stickers, etc. that we can easily
> > get printed and shipped to events.  Since it sounds like this may be a
> > more modest scale of an event, perhaps it could be a good opportunity to
> > trial run a few things?  What do you guys think?
> 
> - I don't expect we'll manage the brochures in time (but if anyone wants
> to finish them up, they'd be very welcome! Mihaela started working on
> one here: https://gitlab.com/inkscape/vectors/general/issues/28 ), but
> we can certainly do stickers, and I would like to have a rollup banner
> available.

Yes, agreed.

> Ryan still needs to share the data for the rollup banner that was used
> in the US, though - if we had that, it would be easy to make one. We
> would use the
> https://gitlab.com/inkscape/vectors/content/tree/master/media folder in
> our repository for saving it. Just needs to be uploaded (and funding for
> rollup approved by board, or taken from the preapproved amount, of which
> I remember that it was for last year, though).

@ryan ^^

Checking my records, we approved $80 for the hanging banner including
hardware and packaging.  For one of the earlier SCALE events, we
allocated $80 to cover costs for printing stickers, cards, etc.
So that'd suggest a budget of about 150-200 €.  Does that sound
adequate?

For those events, we had someone pay for the printing and then arrange
reimbursement from SFC.  This would probably be the easiest way to do it
here, although if we plan to do more events and have a specific printer
to use (see below), possibly we can arrange a more direct payment from
SFC.

> I have test-ordered a couple of stickers (see photo:
> https://framadrive.org/s/ir3kN4TZK4gN7GB), but they didn't turn out as
> nice as the ones Chris made (they seem to be printed with a lower
> resolution (photo compression makes it hard to see, though), and 'silver
> foil' is something different, too - and of course, they lack that bit of
> creative skill. They're very durable, though, I believe.).
> 
> At least I now know what type of data I need to send when printing white
> on silver, and making cutting lines :)
> 
> The sheet itself cost 2,84 €, corresponding to roughly 7 eurocent per
> sticker. Machine adjustment was 8,20 €, though. More sheets are cheaper.
> 
> I'd prefer Chris' stickers, though, if we can manage to get some of them
> over here in time.

Yes, those would be ideal; they went quickly at our booth.
(There were piles of stickers at SCALE, you had to be choosy what
stickers to take!)

Fwiw, hexagonal stickers were definitely a Thing there.  We'd discussed
this in the past, might be something to consider.

But what we felt what we really needed were business cards.  Something
with the URL we could hand out, and that had whitespace to jot notes on
for people.  This could be simpler to design than a brochure, and super
cheap to print a lot of.

An idea Josh suggested was to find a printer that can print and ship the
whole set of materials (stickers, banners, cards, brochures) in one go,
so as to minimize the amount of legwork needed on our end to
piece-by-piece source stuff.  We didn't get into details on that though,
so I'm hoping Josh can elaborate on the bug report about this:

https://gitlab.com/inkscape/vectors/general/issues/111

Bryce



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