Re: LGM/Saarbrücken Hackfest

On Mon, Mar 25, 2019 at 12:31:46AM +0100, Maren Hachmann wrote:
> Am 24.03.19 um 02:07 schrieb Bryce Harrington:
> The planning for the event isn't fully done yet, and I'm not sure she
> herself can already estimate how many visitors there will be on that day
> (and if they care about graphics software, or mostly about ERP and CRM).
> 
> She's planning for 2 keynotes, and then 3 tracks (2 with talks, 1
> workshop) + exhibition, but it's not ready yet.
> 
> It's not going to be a huge event, I think, but we'll only know when the
> program is public.

Ok, so I'd guestimate 200-500 people or so?  Assuming a fraction of that
will be interested in Inkscape, for handouts something on the order of
50-200 stickers and other handouts would be adequate.  Maybe go for 200
and whatever's extra just have people take to LGM and other events.

> I assume that we'll also need handout stuff for LGM itself? If we take
> care to keep things generic and version-agnostic, it's okay if we have
> leftovers. There's always going to be a chance to spread it :)

Right.  I don't know what's planned for LGM, but the ones I've been to
did not have booths, but did have tables out front where you could put
stuff like this.

> > Checking my records, we approved $80 for the hanging banner including
> > hardware and packaging.  For one of the earlier SCALE events, we
> > allocated $80 to cover costs for printing stickers, cards, etc.
> > So that'd suggest a budget of about 150-200 €.  Does that sound
> > adequate?
> 
> - I looked into rollup display banners yesterday. At the print shop I
> usually use, the ones that are B1-certified (fire protected, a
> requirement for many exhibition spaces) cost between 50 and 70 €,
> depending on the size (200 x 60 or 200 x 85 cm) which depends on the
> width/height ratio of our template.
> 
> Business cards are dead cheap, with 250 in a quality that is explicitly
> described as 'writeable' coming at 10 €.
> 
> 100 double-side printed A4 matte 250g/m² Mini-Posters (idea: kbd
> shortcuts front, tricks and tips and general project info back - but
> there's no template yet) cost 21 €.
> 
> Stickers (20 sheets A4) depend on the material selected, but are around
> 60 €- I've asked for a sample pack for the materials. I don't think we
> will need that many, but we could spread them among ourselves, so
> everyone has a stash to give away at conferences they attend. I don't
> know how much the ones Chris made cost.
> 
> So the amount you are suggesting should be enough, I think.

Ok, this all looks about like I expected number-wise.  I can use this to
rough up a vote in the next few days.  If you get more detail on
expected numbers, and it's more than 500 let me know.

> > But what we felt what we really needed were business cards.  Something
> > with the URL we could hand out, and that had whitespace to jot notes on
> > for people.  This could be simpler to design than a brochure, and super
> > cheap to print a lot of.
> > 
> > An idea Josh suggested was to find a printer that can print and ship the
> > whole set of materials (stickers, banners, cards, brochures) in one go,
> > so as to minimize the amount of legwork needed on our end to
> > piece-by-piece source stuff.  We didn't get into details on that though,
> > so I'm hoping Josh can elaborate on the bug report about this:
> 
> - The print shop I usually use for Kielux would be able to print all
> materials. They ship each ordered item separately, to any address (in
> Europe).
> 
> While the stickers' black color seems to bleed a bit, so the tiny
> hairline gaps in the lettering get really very tiny, I have made good
> experiences with the quality of flyers / business cards / posters.
> 
> Customer service is a bit clueless, though. They only know where to
> click in Adobe Illustrator, so you need to know what you're doing
> already when ordering there and using FLOSS. Took me some time to learn...

Alright, if everyone else is happy with this, it seems like a decent
plan to me.  Thanks for gathering all the info.

Bryce


_______________________________________________
Inkscape-devel mailing list
[email protected]
https://lists.sourceforge.net/lists/listinfo/inkscape-devel