Re: Promo sprint planning 2.0 - Southampton?

On 9 February 2011 16:27, Stuart Jarvis <[email protected]> wrote:
> On Wednesday 09 February 2011 14:04:08 Justin Kirby wrote:
>> On Wed, Feb 9, 2011 at 8:36 AM, Stuart Jarvis
> <[email protected]>wrote:
>> > On Wednesday 09 February 2011 13:25:51 Marc Deop wrote:
>> > > On Monday 07 February 2011 17:36:25 Stuart Jarvis wrote:
>> > Yep, so I'll come back with Southampton details, set up a page on the
>> > wiki for
>> > you to estimate your travel costs, look at accommodation options and then
>> > put
>> > a proposal to the board with estimated costs for a budget - unless there
>> > are
>> > competing offers coming in or major objections to Southampton.
>>
>> Claudia mentioned that she was also checking on a couple options and would
>> report back after FOSDEM.  Hopefully she can update us on that situation
>> shortly.
>
> Ok, sounds good

I didn't have time to look into this yet. Southampton seems like a
good option anyway, so why don't we just go with it?

>> If there are indeed multiple options I think it's worth a quick
>> discussion to see if there are any reasons that makes one location better.
>>  If it's not obvious what is best for the group then I think a vote could
>> be appropriate, but I doubt it will be necessary.
>
> Sure, we normally seem to find a consensus on most things... We can also set up
> tables to look at costs for each venue, which might make one more attractive
> :-)
>
>> I see you set up a on the wiki.  Looks great.
>
> Yep, more info there now:
> http://community.kde.org/Promo/Scratchpad/Sprint2011
> (please add your details - there's guidance on the page itself and some notes
> below)

Done. Thanks, Stu.

> So, some more in depth information:
>
> -VENUE-
> I went to visit the department this morning. It's quite a shiny new building
> and there are a couple of decent size rooms we can have at our disposal (one
> was set up as a seminar type room, seating probably around 150 the other more
> as a conference room. Both can be adjusted to how we want them. There are also
> smaller meeting rooms available and kitchen areas/comfy seats for making
> drinks and chilling out etc.
>
> There is also a roof terrace to which we would have access - one of the
> meeting rooms opens out on to that. Depending on the weather, that could be
> nice.

Perfect :).

> The entire building has good WiFi (apparently its also picked up quite well in
> nearby houses...)
>
> The rooms are provisionally reserved for us on both possible dates. The
> department are keen to sponsor us in addition to providing space - basically
> they are offering us free lunches.

Awesome.

> -JOINT EVENT WITH ECS-
> They are also keen for some/all of us to be involved in a presentation to
> their existing undergraduate and postgraduate students and staff. They also
> have contacts with many former students working in the area or running their
> own companies and would be able to invite them to also attend. This would
> probably best be done on the Friday (as Justin suggested, we can try and
> recruit some extra help maybe). One of their staff is currently involved in a
> project to open up access to scientific data in the UK and has an interest in
> open standards and software so might also like to speak at such an event.
>
> -ACCOMMODATION AND PLANNING-
> If we go with Southampton, I have a few ideas for accommodation, but I will
> really need to talk to them with an idea of numbers, room requirements and
> dates. Therefore please fill in your info as much as possible on the wiki. I've
> added 'what nights?' to the accommodation required column - so if possible
> indicate which nights you'd likely need accommodation - so if you would plan
> to arrive on Thurs night and leave Monday morning mark Thurs-Sun etc.
>
> Our plan is, I guess to try and have three fullish days on Friday-Sunday, but
> of course some people will only be able to make it for the weekend days.

I think the Southampton proposal sound perfect, especially since they
also offer free lunch and there is local interest in hosting the
sprint.
Let's do this :).



-- 

Claudia Rauch
Business Manager
KDE e.V.
Linienstr. 141
10115 Berlin
Germany
Phone: +49 (0) 30 2023 7305 0
Fax: +49 (0) 30 2023 7305 9
Mobile: +49 178 522 3086

KDE e.V. is a German Verein registered at the Amtsgericht Tübingen
(VR1301). Its president is Cornelius Schumacher. For more information
please see http://ev.kde.org, and http://kde.org/
 
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