Re: Multiple authors, multiple sites

Thanks Bruce, A nice coherent explanation....

We'll let you know how it goes....

Cheers

Dave Graham
Community & General Paediatrician
tel 07-839 8726 ext 6659
mob 021-761-893
fax 07-839-8765
http://www.projectenergize.org.nz/

>>> Bruce.Citron[[email protected]] 27/02/2008 10:40 >>>
Dave-
To handle "keeping references coherent when multiple authors are
co-writing, from different sites and with their own end-note libraries",
I think that one option implemented in EndNote is the traveling library
that embeds in the Word document.  However, I, and my colleagues, never
use that since it is useful to keep our own libraries updated and
independent (with overall different sets of references) and to allow any
author to format or unformat at will with no library conflicts.

All of us have been entering the in text, temporary citations as
[lastname,year,pages] and if there are multiple references at that
point, they are separated by semicolons.  These format fine since
endnote has not found two references in any of our libraries that meet
those criteria.  The other advantage is avoiding the use of record
numbers which only mean things to the computer and mean different things
for different authors.  Using the lastname of the first author, year and
pages tells you exactly which reference it refers to if, for example,
there are multiple references from that author in that year.  When you
have a copy of the article in your stack, the record number tells you
nothing useful, however the page number confirms that this is the
article meant for that spot.  Another advantage is the ability to enter
the in text citations anytime and anywhere even if you are without
EndNote.  Eventually EndNote will format it fine and if, during
formatting, the ref is missing, it is easy to have EndNote grab it from
PubMed with just those 3 parameters (especially if author, year, and
pages are the saved default parameters for the EndNote PubMed search.
You have to decide how to handle the page numbers- PubMed seems to
download abbreviated pages, so that is what we use, e.g.,
[maxam,1977,560-4].  If I want to send some or all refs from my library
to someone, it is immaterial what the record numbers end up as in their
library after they import them- they are not used for formatting the
refs. 

In fact, in the latest EndNote, one can now select the use of pages
under EndNote Preferences- Temporary Citations- Use field instead of
record number- pages.
Good luck with it,
Bruce
Bruce A. Citron, Ph.D., Dir., Lab of Molecular Biology,  Bay Pines VA
Healthcare System, Res. & Dev. 151


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