Word v. WordPerfect

This just in from the front in the continuing Word v. WordPerfect Wars:

CC-2004-018 

May 5, 2004

 


 

 
 

Department of the Treasury
Internal Revenue Service
Office of Chief Counsel
Notice

May 05, 2004

Subject: 
Wordprocessing Format
Issues in Tax Court

Cancel Date:
Upon Incorporation into CCDM


Purpose 

This Notice advises Chief Counsel employees of the procedures for the
submission of documents on diskettes to the United States Tax Court. This
Notice also advises as to procedures for ordering trial transcripts on
diskettes. 

Discussion 

A. Submission of Diskettes to the Tax Court 

On September 30, 2003, Microsoft Word became the standard word 
processing
application for the Office of Chief Counsel. See CC Notice 2003-009. Chief
Counsel employees no longer have access to WordPerfect, the former word
processing application, and cannot reliably convert Microsoft Word documents
to a WordPerfect format. 

The United States Tax Court generally uses WordPerfect as its word 
processing
application and does not have ready access to Microsoft Word. While the Tax
Court prefers the parties to submit documents to the Court on diskettes using
a WordPerfect format, the Tax Court will accept diskettes prepared using word
processing applications other than WordPerfect, as long as the resulting
document is in .pdf (Adobe Acrobat) format. 

Adobe Acrobat software can convert Word documents into .pdf format. Adobe
Acrobat software can be accessed through Word using the following steps. 
Due
to individual differences on your computer, you may need to omit some of
these steps or vary them slightly. For example, on some computers, you will
need to omit Step 3, and click on "Convert to Adobe PDF" which will take you
immediately to a "Save" box. If after following these instructions, you
cannot convert the document, consult your local information specialist. 

1. If your computer does not already have it displayed, bring up the PDFMaker
toolbar by clicking the left button on your mouse on the following: View;
Toolbars; PDFMaker 5.0. 

2. Step one should result in the display of two icons. Click on the first
("Convert to Adobe PDF"). 

3. A menu box may appear ("Acrobat PDFMaker needs to save the Document 
before
continuing. Do you want PDFMaker to save the Document and continue?"). 
Click
"Yes." 

4. A second menu box appears, prompting you to save the document. Unless 
you
want to rename the document, or save it in a different location, click
"Save." This will save the document as a .pdf file. 

5. Alternatively, or if you do not have PDFMaker, you can bring up the eWord
toolbar by left clicking with your mouse on: View; Toolbars; eWord. On the
eWord toolbar, there is a menu option "PDF." If you click on this icon, it
brings up a menu box captioned, "Save PDF document as" and below that lists
the name of the Word document. Click "OK" and it will save the Word 
document
as a .pdf file. 

6. You also can save the document as a .pdf file to diskette. After saving
the document as a .pdf file above, go into your file menu and select the
document. Then right-click and a menu bar will open. One of the options is
"Send to." If you move your cursor over this option, a smaller menu bar
appears. One option here is "3 1/2 Floppy [A]." If you left-click this
option, the document will be saved to the diskette. ` 

7. If you need to review the document, either open it using the Adobe Acrobat
utility or, while in Word, click "File" then "Open." When the menu box
listing your Word files appears, highlight the .pdf file but do not
double-click or use the "Open" selection on the menu box. Instead,
right-click. From the drop-down menu, select "Open." This will activate the
Adobe Acrobat utility and allow you to view the file. 

8. Saving a Word document as .pdf will remove any hyperlinks. If you are
required by the Court to hyperlink your citations, you will need to go into
the Adobe .pdf document and add the hyperlinks manually. 

B. Ordering Tax Court Trial Transcripts on Diskettes 

The two contracting reporting companies, Heritage Reporting Corporation and
On the Record Reporting, Inc., offer diskettes in Microsoft Word format. The
order form for Heritage Reporting Corporation offers Microsoft Word as an
option. To obtain a diskette in Microsoft Word from Heritage, check the
"WORD" box on the transcript order form for the diskette format preference
and enter the version "2002 Microsoft Word." The order form for On the 
Record
Reporting, Inc., does not specifically list such an option. If you write
"WORD, Version 2002" on the transcript order form, On the Record will 
provide
the transcript diskette in Microsoft Word 2002 format. The pagination on the
diskette may differ from the pagination on the hard copy, and there may be
other format differences between the hard copy and the diskette as well. 

Questions concerning this Notice should be directed to Richard Grosenick,
Attorney, APJP, Branch 3 at (202) 622-7950. 

					________/s/ ___________
				DEBORAH A. BUTLER
				Associate Chief Counsel
				(Procedure & Administration)

********************************************
Stuart Levine
Fisher & Winner, LLP
315 North Charles Street
Baltimore, Maryland 21201
Telephone:             410.385.2000
Telecopier:              443.927.7075
Cellphone:               410.802.5817
Weblog:  http://taxbiz.blogspot.com
http://www.taxation-business.com
[email protected]
*********************************************




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There is a read/write Web page with resources that will be linked there and used during the Seminar on PDFs for lawyers and legal applications:

http://Network-Lawyers.org/PDFLinks

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