Re: timing for venue contracting

Those venues may work if they have sufficient meeting rooms, hotels and foo=
d nearby, etc.

Otherwise, will not qualify to pass the existing rule, site-survey as per B=
CP226 (https://datatracker.ietf.org/doc/bcp226/). Of course, we could chang=
e that if we now believe they aren=E2=80=99t longer appropriate.

Regards,
Jordi

@jordipalet

> El 3 ago 2026, a las 15:39, Petr =C5=A0pa=C4=8Dek <[email protected]> escri=
bi=C3=B3:
>=20
> On 26. 07. 26 2:17, Geoff Huston wrote:
>>> On 26 Jul 2026, at 02:56, Bob Hinden <[email protected]> wrote:
>>>> On Jul 24, 2026, at 9:37=E2=80=AFPM, John Levine <[email protected]> wr=
ote:
>>>>=20
>>>> It appears that Michael Richardson  <[email protected]> said:
>>>>> I personally don't have a problem with
>>>>> Bangkok/Singapore/Bangkok/Singapore/Brisbane/Bangkok/Singapore/...
>>>>=20
>>>> Me neither but experience tells us that after we go back to the same
>>>> place three times, they often crank up the rate.  That's why we aren't
>>>> likely to be in Prague any time soon.
>>>>=20
>>>> I would also like as much notice as possible but I understand that
>>>> venue negotiations are astonishingly complicated.  We have the further
>>>> problem of not being large enough to be a big meeting, while too big
>>>> to be a small meeting, which limits the range of venues we can use.
>>>> I mean, would we keep going to the Metropole if there were anywhere
>>>> else in London that would work?
>>>=20
>>> Well said.
>>>=20
>>> In this case, given that IETF 128 is only ~8 months away, I expect that=
 the choices were limited.
>>>=20
>>> Bob
>>>=20
>> Poor conclusion.
>> Given that we knew this was going to happen for the past five years (or =
more), then there was essentially unlimited choice!
>=20
> Adding to that, I find the argument of not being big enough or too big at=
 the same time weird. Every other university has suitable rooms and equipme=
nt.
>=20
> From my experience universities in Europe do host meetings of all sizes o=
n their premises, they usually have a darn good networks in place already, =
and they are much *much* cheaper than a Hilton or other hotel chains.
>=20
> Conferences of all sizes are already using university premises.
> Examples just from top of my head:
> - FOSDEM ~ 10 k ppl, Brussels
> - LinuxDays 2026 ~ 1 200 ppl, Prague
> - DevConf ~ 800 ppl, Brno, CZ
> - CSNOG ~ 150 ppl, Ostrava, CZ
>=20
> This is just to show the spectrum from big to small, by no means exhausti=
ve list.
>=20
> It would require some will to not repeat things exactly the way we are us=
ed to, but hey, I don't think change is a bad thing. Most importantly unive=
rsities cannot offer random dates in calendar, but at the same time they al=
most always have significant downtime in summer when students are out and t=
he campus is deserted.
>=20
> --=20
> Petr =C5=A0pa=C4=8Dek
>=20


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