FW: Subject: 79th IETF - Working Group/BOF Scheduling

 

-----Original Message-----
From: [email protected] [mailto:[email protected]] On Behalf Of
IETF Agenda
Sent: Friday, August 13, 2010 10:32 PM
To: Working Group Chairs
Cc: [email protected]
Subject: Subject: 79th IETF - Working Group/BOF Scheduling 

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79th IETF  Beijing, China
Meeting Dates: November 7-12, 2010
Host: Tsinghua University
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IETF meetings start Monday morning and run through Friday mid-afternoon
(15:15).

We are accepting scheduling requests for all Working Groups and BOFs
starting today.  The milestones and deadlines for scheduling-related
activities are as follows:

NOTE: cutoff dates are subject to change.

  2010-09-13 (Monday): Cutoff date for BOF proposal requests to Area
Directors at 17:00 PDT (24:00 UTC). To request a BOF, please see
instructions on Requesting a BOF. 
  2010-09-27 (Monday): Cutoff date for requests to schedule Working
Group meetings at 17:00 PDT (24:00 UTC). To request a Working Group
session, use the IETF Meeting Session Request Tool. 
  2010-09-27 (Monday): Cutoff date for Area Directors to approve BOFs at
17:00 PDT (24:00 UTC). 
  2010-10-06 (Wednesday): Preliminary agenda published for comment. 
  2010-10-11 (Monday): Cutoff date for requests to reschedule Working
Group and BOF meetings 17:00 PDT (24:00 UTC). 
  2010-10-11 (Monday): Working Group Chair approval for initial document
(Version -00) submissions appreciated by 17:00 PDT (24:00 UTC). 
  2010-10-15 (Friday): Final agenda to be published. 
  2010-10-27 (Wednesday): Draft Working Group agendas due by 17:00 PDT
(24:00 UTC), upload using IETF Meeting Materials Management Tool. 
  2010-11-01 (Monday): Revised Working Group agendas due by 17:00 PST
(01:00 Tuesday, November 03 UTC), upload using IETF Meeting Materials
Management Tool.

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your
sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to [email protected]. 
Please include the acronym of your BOF in the subject line of the
message, and include all of the information specified in item (4) of
"Requesting Meeting Sessions at IETF Meetings" in the body.  (This
document is included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, October 27 by 17:00 PT (24:00
UTC).  Revised Working Group agendas are due no later than Monday,
November 1 at 17:00 PT (24:00 UTC).  The proposed agenda for a BOF
session should be submitted along with your request for a session.
Please be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the
"IETF Meeting Materials Management Tool," a Web-based tool for making
your meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 79 Meeting Materials" Web page is:

https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=79

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both
tools.
  If you are a BOF chair who is not also a Working Group chair, then you
will be given an account on the "IETF Meeting Materials Management Tool"
when your BOF has been approved.  If you require assistance in using
either tool, or wish to report a bug, then please send a message to:
[email protected].
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 79 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to [email protected].  If you are unable to use
the tool, then you may send your request via e-mail to [email protected],
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [email protected] with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved
request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
DESCRIPTION, and the information requested in (4) below. (Please read
the BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt
before requesting a session for a BOF.)

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned,
based on availability, after Friday, October 11, 2010 at 17:00 PT (24:00
UTC), the cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance:

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 1 1/2 hours
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions,
please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and
Procedures"
(http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair
Russ Housley <[email protected]>

Applications Area (app)
Alexey Melnikov <[email protected]> Peter Saint-Andre
<[email protected]> 

Internet Area (int)
Jari Arkko <[email protected]>
Ralph Droms <[email protected]> 

Operations & Management Area (ops)
Ronald Bonica <[email protected]>
Dan Romascanu <[email protected]>

Real-time Applications and Infrastructure Area (rai) Gonzalo Camarillo
<[email protected]> Robert Sparks <[email protected]> 

Routing Area (rtg)
Stewart Bryant <[email protected]>
Adrian Farrel <[email protected]> 

Security Area (sec)
Tim Polk <[email protected]>
Sean Turner <[email protected]> 

Transport Area (tsv)
Lars Eggert <[email protected]>
David Harrington <[email protected]>
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78th IETF Meeting Attendance Number
	We currently do not have our shipment back from Maastricht so we
will be providing the numbers on a separate email.