Updating the DebConf Committee Delegation

Jonathan Carter <[email protected]> Sun, 10 Sep 2023 10:19:02 +0530
Newsgroups	gmane.linux.debian.devel.announce
Organization	Debian
Message-ID	<20230910101902.7cc61891@lapcloud>
Dear Debian Developers

I hereby appoint the following developers as members of the DebConf
Committee, effective immediately:

 - Antonio Terceiro <terceiro>
 - Bernelle Verster <indiebio>
 - Gunnar Wolf <gwolf>
 - Nattie Mayer-Hutchings <nattie>
 - Sruthi Chandran <srud>
 - Stefano Rivera <stefanor>

Big thanks to Daniel Lange, who has served on this committee since its
inception in 2016.

The delegation is not time-limited. It will be effective until further
changes by present or future DPLs.

Task Description
================

1) Bid Process

The DebConf Committee serves as an institutional memory of DebConf.
As such, it is in the best position to review proposals. More
specifically, the DebConf Committee is responsible for the following
tasks:

 - make final decisions about who will organize DebConf;

 - define a set of goals to fulfill to ensure a successful DebConf;

 - appoint at least one DebConf team member that will mentor the
   newly selected bid team until DebConf is held.

In order to reach a final decision in the bid process, the DebConf
Committee is highly invited to take input from the wider Debian
community.

In the absence of mentors, DebConf Committee members are expected to
help selected teams to reach their goals.

2) Mentorship of DebConf teams

The appointed mentors are expected to:

 - help the team in establishing appropriate structures and decision
  mechanisms;

 - advise the team and share their experience of DebConf organization;

 - monitor the progress of DebConf organization and ensure that the
  defined team structure and decision-making processes remain
  functional and sufficiently efficient to ensure a successful
  DebConf.

3) Decision-making process

As last resort, the DebConf Committee can override specific decisions
in the context of DebConf organization. The Committee should not take
any decision until efforts to resolve it via consensus have been tried
and failed.

This special power should be left for extreme cases, e.g. when a
decision taken by the DebConf organizers is perceived by the DebConf
Committee as creating serious risks for the organization of DebConf or
for Debian.

Votes by members of the committee to appoint a mentor or to override
specific decisions of DebConf teams are made public. In order to avoid
dead-lock situations, the DebConf Committee appoints a Chair. The
latter has a casting vote.

The previous delegation text can be found at:
https://lists.debian.org/debian-devel-announce/2019/11/msg00003.html

Thanks for your work and commitment!

-Jonathan, Debian Project Leader
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