Re: Debian event in Hamburg in 2025

Hi Holger :)

Did anyone answer you? I would love to have a MiniDebConf in Hamburg and
I am happy to help out. But budget and finances are not at all my thing and=
 I
don't have the capacity to do it on my own :-/ Would it be of any help,
if we both would do it together?

Best,
dorle

Holger Levsen <[email protected]> writes:

> Dear people,
>
> once again I would like to organize a Debian event in Hamburg,
> and therefore I have preliminary reserved the venue of previous years
> from Wednesday, April 30th until Monday, May 5th 2025.
>
> For those who haven't been there, the venue is probably best described in
> https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg#Location
>
> The dates are a bit sub optimal, but I think that was the best
> available block, with hopefully the weather already being okish
> and still not too close to DebConf25 in Brest in July.
>
> As for the format, I think we should have a MiniDebConf on=20
> Saturday and Sunday & miniDebCamp for the rest. A small DayTrip
> maybe too, but probably not with the rest of the world on May 1st?
> & definitly cheese and wine! ... and/or what do y'all think?
>
> And here's a caveat: I don't want to deal with doing the budget
> & finances anymore, I've done it for several years, it's neither complex=
=20
> nor complicated, but it's just nothing I find fun. But maybe it
> *is* fun for someone else? :)
>
> So, is someone willing to do that? Doing it as group might also be more
> fun!
>
> The task needed *roughly* described are:
> - calculate a budget and get it approved by the DPL (see below)
> - get in contact with a TO, which here is Debian France and who will
>   do the actual payments of invoices to us and who will also=20
>   generate the invoices for sponsors to pay
> - talk to sponsors, find sponsors, etc., send invoices to sponsors.
> - receive invoices from venue and food supplier(s) etc
> - update the budget
> - have fun!
>
> Useful URLs are:
> - https://wiki.debian.org/Teams/DPL#Money
> - https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg/Budget
> - https://wiki.debian.org/DebianEvents/de/2024/MiniDebCampHamburg/Budget
>
> If you are interested, please reply to this email or come around on
> #debconf-hamburg or #debconf-germany!
>
> The budget in 2024 was 11.5k EUR with no income from sponsors, while in 2=
023
> it was more like 15k EUR with 7k EUR income from sponsors, but the event =
was
> also bigger. For 2025 I expect *roughly* the same costs as 2023, maybe so=
me
> prices were raised, so max 17k EUR ? ;) Minus whatever sponsors we get!
>
> So, what do y'all think???
>
>
> --=20
> cheers,
> 	Holger
>
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(debian|reproducible-builds|layer-acht).org
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