[activities] Minutes of the March 25 2011 EGM, CTTE Meeting, and draft minutes of the AGM

As the night was one whirlwind of meetings, I've included minutes below.

The minutes of the EGM were presented verbally at the subsequent AGM
and ratified. The minutes of the AGM need to be ratified at the next
General Meeting.

------

Prior to the EGM:

The night opened at 18:49, with James Polley explaining the
proceedings of the night - EGM, followed by CTTE Meeting, followed by
AGM - and fielded questions about same.

Members present: James Polley, Peter Hardy, John Ferlitio, Gary Moon,
Dave Black, Neil Davenport, Patrick Elliott-Brennan, Bruce Hodsdon,
Judit Szucaks, Irma Birchall, Mark Willis, Robert Smit, Tim Ansell,
Harrison Conlin, Melissa Draper

------

EGM opened at 18:52 by James Polley.

The motions[1] were read and explained by James Polley.

John Ferlito spoke on behalf of Linux Australia, supporting motions
#1, #2, and #4, but opposing #3. Further discussion of #3 followed.

Motion #1 was moved by James Polley, seconded Tim Ansell, and passed
unanimously.
Motion #2 was moved by James Polley, seconded Tim Ansell; all voted in
favour except for John Ferlito who abstained.
Motion #3 was moved by James Polley, seconded by Peter Hardy; All
voted against this motion except for JF who abstained.

At this point, some extra discussion about #4 occurred.

Mortion #4 was moved by Peter Hardy, seconded Tim Ansell. All voted in
favour, except for JF who abstained.

Meeting closed at 19.10.

------

Present at committe meeting: James Polley (President), Neil Davenport
(Treasurer), Tim Ansell (Vice President), Melissa Draper (secretary),
Harrison Conlin (Ordinary Committee Member)

Committee meeting declared open at 19:12; moved James Polley, seconded
Tim Ansell.

James Polley moved that the membership fee for the 2011/2012 financial
year be set at $0. Motion seconded by Neil Davenport, unanimously
approved.

Meeting closed at 19:15.

------

A brief intermission occurred, in which memberships for the 2011/2012
financial year were processed.

Members present at the AGM: Peter Chubb, Gary Moon, Andrew Bootsma,
Jon Jermey, Darrin Hodges, Bruce Hodson, Mandi Wilson, John Wilson,
Ivan Novakovic, Sridhar Dhanapalan, Melissa Draper, Ken Wilson, James
Polley, Robert Collins, Harrison Conlin, Tim Ansell, Lindsay Holmwood,
Rob Weir, Robert Bain, Chatura Kuruwita, Brett Coady, Eric De Castro
Lopo, Richard Collins, Patrick Elliott-Brennan, Robert Smit, Neil
Davenport, Del Elson, John Ferlito, Silvia Pfeiffer, Jeff Waugh, Pia
Waugh, Nick Andrew, Victor Krul, Marhanita Da Cruz, David Fisher,
David Mcquire, Peter Hardy, Mark Willis, Judit Szukacs, Irma Birchell,
Dave Black,

The regular monthly meeting opened at 19:30 with normal meeting announcemen=
ts.

The AGM was opened at 19:45pm by James Polley, who immediately yielded
the chair to the returning officer, Angus Lees.

James Polley delivered the President's Report[2].
Neil Davenport delivered the Treasurer's Report. John Ferlito moved
that the reports be accepted; seconded Silvia Pfeiffer, passed
unanimously.

James Polley read aloud the minutes of the earlier EGM and moved that
the they be confirmed by confirmed by vote. Seconded Tim Ansell,
passed unanimously.

James Polley moved that the minutes of the 2010 AGM[3] be confirmed by
vote. Seconded Tim Ansell, passed unanimously.

The returning officer declared all positions on the committee open for
election. Nominations made before the meeting were run though, as
follows:

President:
           Tim Ansell. n: James Polley s: Patrick Elliott-Brennan. Accepted=
.
           Patrick Elliott-Brennan. n: James Polley. Did not accept.
Vice-President:
           Tim Ansell. n: James Polley Did not accept.
           Patrick Elliott-Brennan. n: James Polley. Accepted. s: John Ferl=
ito
Treasurer:
           Neil Davenport. n: James Polley. Accepted. s: Tim Ansell
Secretary:
           James Polley. n: James Polley. S: Tim Ansell

The returning officer called for further nominations, but none were forthco=
ming.

There being only one accepted nomination for each executive position,
those positions were appointed with the need for a vote.

John Ferlito moved a motion thanks to the outgoing committee. Seconded
Peter Hardy, passed unanimously.

The AGM was closed at 20:00

----

[1]: The motions presented were as announced at
http://lists.slug.org.au/archives/activities/2011/03/msg00012.html.
For convenience, these are reproduced below.

The motions to be considered at this meeting are as follows:

1) In recognition of the fact that the aims and goals of SLUG are
substantially a subset of those of Linux Australia; and furthermore,
that Linux Australia is better equipped to support and sustain SLUG=92s
community; and further, that having SLUG exist as an Association
results in a duplication of effort and inefficient use of resources -
that SLUG be wound up as an association.

2) In accordance with the Associations Incorporation Act 2009 section
65, that all surplus property and funds at the time SLUG is wound up
be donated to Linux Australia.

3) As the property and funds donated to Linux Australia in this way
were originally donated to SLUG with intent to be used to support the
open source community in the Sydney area, that we request that Linux
Australia continue use the property and funds to support the open
source community in the Sydney area.

4) In recognition of the fact that there exists a thriving open source
community in the Sydney area, that the above actions not be taken
until such time has Linux Australia has:
   - Created a sub-committee, charged with supporting the Sydney open
source community by running monthly meetings, and by providing other
such support as may be warranted; and
   - Appointed to that sub-committee, at minimum, the person elected
as president at the next AGM to be the convenor of the subcommittee;
and as treasurer, the person elected as treasurer at the same AGM;

[2]: Written version of the presidents report is online at
http://lists.slug.org.au/archives/activities/2011/04/msg00000.html

[3]: Previously made available to all members at
http://lists.slug.org.au/archives/activities/2011/02/msg00010.html
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