Re: Feedback requested: New committer invitation template

Hi Craig,=20

+1 for the overall proposal. There is only one thing that I would like to cl=
arify. Do you plan to have a custom email for each of the three cases (alrea=
dy have an Apache id, already filed an ICLA, and have not filed an ICLA), an=
d research ahead of time to which case the person applies, or have an email t=
hat covers all the cases. If the later, my suggestion is that the email shou=
ld clearly direct the recipient to choose specifically the case that applies=
 to her/himself. I mean, have written something along the lines: If you alre=
ady have an Apache is, follow these instructions, if already filed an ICLA f=
ollow these other instructions, otherwise follow this instead.=20

Thanks,
Hugo

> On Dec 29, 2018, at 3:29 PM, Craig Russell <[email protected]> wrote:
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> Hi,
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> In order to simplify the process of granting new committers write access t=
o a project's repository, I'd like to propose a change in the invitation let=
ter sent to candidates after the PMC has voted to accept them as committers.=

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> The original is at https://community.apache.org/newcommitter.html#committe=
r-invite-template
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> It does not distinguish among these three cases: already have an Apache id=
, already filed an ICLA, and have not filed an ICLA. There are many cases wh=
ere unnecessary work is done because of improper guidance.
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> ------------------------------------------------------------
> To: [email protected]
> Cc: private@[PROJECT].apache.org
> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
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> Hello [invitee name],
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> The [Project] Project Management Committee] (PMC)=20
> hereby offers you committer privileges to the project=20
> [as well as membership in the PMC]. These privileges are
> offered on the understanding that you'll use them
> reasonably and with common sense. We like to work on trust
> rather than unnecessary constraints.
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> Being a committer enables you to more easily make=20
> changes without needing to go through the patch=20
> submission process. [Being a PMC member enables you=20
> to guide the direction of the project.]
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> Being a committer does not require you to=20
> participate any more than you already do. It does=20
> tend to make one even more committed.  You will=20
> probably find that you spend more time here.
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> Of course, you can decline and instead remain as a=20
> contributor, participating as you do now.
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> A. This personal invitation is a chance for you to=20
> accept or decline in private.  Either way, please=20
> let us know in reply to the [[email protected]]=20
> address only.
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> [check http://people.apache.org/committer-index.html]
> [B. If you accept, since you already have an Apache id,
> the PMC will grant you write access to the repository.
> ]
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> [check http://people.apache.org/unlistedclas.html]
> [B. If you accept, since you already have an iCLA on file,
> the PMC will request an Apache id for you. In your response,
> please choose an id that is not already in use. See
> http://people.apache.org/committer-index.html
> ]
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> [B. If you accept, the next step is to register an iCLA:
>    1. Details of the iCLA and the forms are found=20
>    through this link: http://www.apache.org/licenses/#clas
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>    2. Instructions for its completion and return to=20
>    the Secretary of the ASF are found at
>    http://www.apache.org/licenses/#submitting
>    Do not submit ICLAs to anyone but secretary, but
>    please do cc: [[email protected]]=20
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>    3. When you transmit the completed iCLA, request=20
>    to notify the Apache [Project] and choose a=20
>    unique Apache id. Look to see if your preferred=20
>    id is already taken at=20
>    http://people.apache.org/committer-index.html    =20
>    This will allow the Secretary to notify the PMC=20
>    when your iCLA has been recorded.
> ]
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> When your reply to this invitation is received, you will=20
> receive a follow-up message with the next steps for=20
> establishing you as a committer.
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> Craig L Russell
> Secretary, Apache Software Foundation
> [email protected] http://db.apache.org/jdo
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