Re: Feedback requested: New committer invitation template

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Hi Hugo,

The intent is for the PMC member sending the invitation to do the check =
before sending the mail and edit the mail so the candidate only sees the =
appropriate option.=20

I'll try to make this more clear in the instructions on the page that =
contains the sample email. [I originally had three different sample =
emails but they were all the same except for the paragraph B.]

Thanks for the feedback.

Craig

> On Dec 29, 2018, at 9:32 PM, Hugo Louro <[email protected]> wrote:
>=20
> Hi Craig,=20
>=20
> +1 for the overall proposal. There is only one thing that I would like =
to clarify. Do you plan to have a custom email for each of the three =
cases (already have an Apache id, already filed an ICLA, and have not =
filed an ICLA), and research ahead of time to which case the person =
applies, or have an email that covers all the cases. If the later, my =
suggestion is that the email should clearly direct the recipient to =
choose specifically the case that applies to her/himself. I mean, have =
written something along the lines: If you already have an Apache is, =
follow these instructions, if already filed an ICLA follow these other =
instructions, otherwise follow this instead.=20
>=20
> Thanks,
> Hugo
>=20
>> On Dec 29, 2018, at 3:29 PM, Craig Russell <[email protected]> =
wrote:
>>=20
>> Hi,
>>=20
>> In order to simplify the process of granting new committers write =
access to a project's repository, I'd like to propose a change in the =
invitation letter sent to candidates after the PMC has voted to accept =
them as committers.
>>=20
>> The original is at =
https://community.apache.org/newcommitter.html#committer-invite-template
>>=20
>> It does not distinguish among these three cases: already have an =
Apache id, already filed an ICLA, and have not filed an ICLA. There are =
many cases where unnecessary work is done because of improper guidance.
>>=20
>> ------------------------------------------------------------
>> To: [email protected]
>> Cc: private@[PROJECT].apache.org
>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>>=20
>> Hello [invitee name],
>>=20
>> The [Project] Project Management Committee] (PMC)=20
>> hereby offers you committer privileges to the project=20
>> [as well as membership in the PMC]. These privileges are
>> offered on the understanding that you'll use them
>> reasonably and with common sense. We like to work on trust
>> rather than unnecessary constraints.
>>=20
>> Being a committer enables you to more easily make=20
>> changes without needing to go through the patch=20
>> submission process. [Being a PMC member enables you=20
>> to guide the direction of the project.]
>>=20
>> Being a committer does not require you to=20
>> participate any more than you already do. It does=20
>> tend to make one even more committed.  You will=20
>> probably find that you spend more time here.
>>=20
>> Of course, you can decline and instead remain as a=20
>> contributor, participating as you do now.
>>=20
>> A. This personal invitation is a chance for you to=20
>> accept or decline in private.  Either way, please=20
>> let us know in reply to the [[email protected]]=20
>> address only.
>>=20
>> [check http://people.apache.org/committer-index.html]
>> [B. If you accept, since you already have an Apache id,
>> the PMC will grant you write access to the repository.
>> ]
>>=20
>> [check http://people.apache.org/unlistedclas.html]
>> [B. If you accept, since you already have an iCLA on file,
>> the PMC will request an Apache id for you. In your response,
>> please choose an id that is not already in use. See
>> http://people.apache.org/committer-index.html
>> ]
>>=20
>> [B. If you accept, the next step is to register an iCLA:
>>   1. Details of the iCLA and the forms are found=20
>>   through this link: http://www.apache.org/licenses/#clas
>>=20
>>   2. Instructions for its completion and return to=20
>>   the Secretary of the ASF are found at
>>   http://www.apache.org/licenses/#submitting
>>   Do not submit ICLAs to anyone but secretary, but
>>   please do cc: [[email protected]]=20
>>=20
>>   3. When you transmit the completed iCLA, request=20
>>   to notify the Apache [Project] and choose a=20
>>   unique Apache id. Look to see if your preferred=20
>>   id is already taken at=20
>>   http://people.apache.org/committer-index.html    =20
>>   This will allow the Secretary to notify the PMC=20
>>   when your iCLA has been recorded.
>> ]
>>=20
>> When your reply to this invitation is received, you will=20
>> receive a follow-up message with the next steps for=20
>> establishing you as a committer.
>>=20
>> Craig L Russell
>> Secretary, Apache Software Foundation
>> [email protected] http://db.apache.org/jdo
>>=20
>>=20
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>>=20
>=20
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>=20

Craig L Russell
Secretary, Apache Software Foundation
[email protected] <mailto:[email protected]> http://db.apache.org/jdo =
<http://db.apache.org/jdo>

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