Re: Organization Help

Welcome

Keeping all or your raw media files in one common folder on your hard drive
is a good practice. Gramps will store this folder for each database in
Preferences in the *Base path for relative media paths.*

https://gramps-project.org/wiki/index.php/Gramps_5.1_Wiki_Manual_-_Settings#General

The raw files as you recognize need to be stored in folders under this base
path. There are as many ways to do this as there are Gramps users. I like
to keep the subfolders only one level deep. As I deal with each record, I
will move it to its final folder then add it to Gramps. Then on to the next
record. By keeping the folder structure shallow, it keeps folder navigation
to a minimum. As you add media, it helps to set the media file selector to
sort by Modified. This keeps most recent files and folders up front again
minimizing the search for the correct file.

Some users organize their folders by Surname. I organize by the subject of
the image. Birth, Marriage, Death, Census, Military, etc. Whichever system
you use, one key factor is using a common consistent naming practice.

One feature of Gramps is that for image files, as it is added to Gramps its
checksum information is also stored. Then, if you later decide to move or
rename the file, the addon Media Verify can find them and update their
Gramps media record. Verify will scour the folders within the Base media
path stored in Preferences so this path must be set.

As an example, I had all my census images stored in one folder. It got too
unwieldy so I broke it apart by country and for the U.S. also by year. I
moved all the files to the new locations and renamed most records. I did
not need the file named "US 185":... it was now in that folder. If a media
record is edited after being added to Gramps (cropped, resized, etc) , the
checksums will no longer agree. Verify has a "Generate" option to reset all
the checksums so before a move/rename endeavor, make sure to update the
checksums. The Check and Repair tool will also update all checksums.

https://gramps-project.org/wiki/index.php/Addon:Media_Verify_Tool

Dave

On Wed, Feb 9, 2022 at 5:12 PM Azrael499 <[email protected]> wrote:

>  Hello!
>
> I am new to Gramps but I am already loving this application. My question
> is: how do you organize your supportive documents?
>
> Currently, I have digital folders split up by surname with
> subfolders...etc. I also have a folder with news clippings labeled by
> publication as well as Census documents. I would like to start adding media
> to Gramps but my goal is to keep all of my materials in one location to
> make it easier to backup to a portable drive for redundancy.
>
> Does anyone have any suggestions on how to manage all of the supporting
> documents (images) to make this process smoother as my collection grows
> larger?
>
> Thank you for your time.
> Jaime :)
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