Minutes of the Board meeting of October 10th, 2014

= Minutes for Friday, October 10th, 2014, 16:00 UTC =

Next meeting due on October 24th, 2014 at 16:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Karen Sandler
 * Andrea Veri
 * Sriram Ramkrishna 

== Missing ==
 * Tobias Mueller

== Board meeting ==

Congratulations to the GNOME Community for releasing GNOME 3.14 and 
the board thanks the community for all of their hard work. 

 * Groupon

 * Thank you for a Philanthropist-level "Friends of GNOME" donation from Edward Swartz
   * Get as many signatures from boardees and hackers in the GNOME meetup in San Francisco in two weeks
   * Idea: do a few with board member signatures proactively at GUADEC
   * ACTION: Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation? And verify his mailing address.

 * Vote on applying the GUADEC 2014 code of conduct to the GNOME Summit 2014
  * Concerns voiced about the eligibility for coverage/rights under the policy
  * Concerns about how enforceable it is and the pressure onto event organisers
  * The board discussed the policy and contemplated whether any redrafting was needed. The board
    had an animated discussion about whether a Code of Conduct was needed and if adopted whether
    the policy as used at GUADEC is the right policy to adopt. The board discussed what constitutes
    a social event under the policy and to what extent it is right to dictate people's actions in
    that context. Different board members had different views on all of these points.
  * Proposal to adopt the code of conduct as set forth at https://wiki.gnome.org/Events/Summit/2014/Conduct (adapted from GUADEC) for the upcoming GNOME Summit in Boston: (but not for future events yet, see below)
   * VOTE: +1 Marina, Jeff, Karen, Sri; -1 Kat; abstain Andrea
   * ACTION: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events

 * Travel requests:
  * BOSTON Summit: USD 600.00 for 1 person
  * GUADEC-ES: EUR 150.00 for 1 person
  * VOTE: allocating 6000$ for the travel committee as a budget for 6 months: +6 unanimous (Jeff, Kat, Karen, Marina, Sri, Andrea)

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
  * GNOME Privacy project
  * Karen's GUADEC 2014 travel expenses reimbursement (awaits vote from travel committee, and forwarding of relevant mail thread)

== Discussed on the mailing list ==
 * Reimbursement letter for Watson Sato
  * Statement of fact, no vote from the Board required
  * Letter was signed and sent on its way to Watson

 * Code of Conduct for GNOME Summit
  * Marina proposed to make use of GUADEC's CoC for the upcoming GNOME Summit 2014 even (Boston Summit)
  * The full text of the Conduct is available at: https://wiki.gnome.org/Events/Summit/2014/Conduct
  * Objections were made as no explicit vote was ever made to approve the above Conduct to apply on all GNOME yearly events
  * Discussion and vote to happen on the meeting of 10th October, 2014

 * OPW Travel allowance payments

 * Unfreezing travel allowance reimbursements
  * Discussion and voting still happening on the mailing list

== Pending action items ==
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a  version of the CoC to be finally considered final over all the GNOME  yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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https://mail.gnome.org/mailman/listinfo/foundation-announce

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