Minutes of the Board meeting of October 31th, 2014

= Minutes for Friday, October 31th, 2014, 17:00 UTC =

Next meeting due on November 14th, 2014 at 16:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Sriram Ramkrishna 

== Regrets ==
 * Karen Sandler

== Missing ==
 * Tobias Mueller

== Board meeting ==

 * Adam Reviczky's GNOME volunteer work reference
  * Marina asked for some links as proof of Adam's contributions in the past (he stated that he started contributing way back in 2001)
  * Adam is a Foundation member since 14th January, 2010
  * The Board acks to provide Adam with a response about his past contributions on the GNOME Foundation
  * ACTION: Kat to reply to Jan (from hireright.com) with the e-mail she drafted on the list

 * Groupon

 * NDA for sysadmins (for the privacy policy)
  * NDA was sent to the list, received some feedback and it's ready to move along to the infrastructure team for review
  * ACTION: Kat to run it by our infrastructure team first, then run it by our lawyer

 * Emma Stamm's proposal for a research project around nonprofit management
   * We need to check her timeframe; she should be aware that it might take months for some of the people she might want to interview to find the time.
   * Need to ask how her findings are going to be published (where/how and under what license - suggest CC license), need to see the info & consent forms
   * Participating in such study is only valuable if the findings are made public, but interviewees need to use their best judgement in discussing any challenges and not disclose private information
   * Many/most items she is asking for can be requested from the Engagement team or learned by reviewing the Foundation, Engagement, and other list archives; we could simply be facilitating her by pointing out to references
   * ACTION: Kat to reply to her

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
  * GNOME Privacy project
  * Karen's GUADEC 2014 travel expenses reimbursement (awaits forwarding of relevant mail thread)

== Discussed on the mailing list ==
 * GNOME event box at FSCONS
  * Box has been sent to FSCONS thanks to Tobi
 * GUADEC 2015: Sponsor brochure draft review
 * Employment reference request from Adam Reviczky
 * Website privacy policy, a first draft has been published at https://wiki.gnome.org/Foundation/Privacy. Further modifications and reviews will follow in the near future.

== Completed Actions ==
 *  Kat to reply to Jan (from hireright.com) with the e-mail she drafted on the list about Adam Reviczky's employment reference request

== Pending action items ==
 * Kat to follow-up with Emma Stamm about her research proposal
 * Kat to forward the NDA for sysadmins to our infrastructure team first, then run it by our lawyer for final approval if no major objections will be raised
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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