Minutes of the Board Meeting of December, 22th, 2015

= Minutes for Tuesday, December 22nd, 2015, 20:00 UTC =

Next meeting date Tuesday, 5 January, 20:00 UTC

== Attending ==

 * Allan Day
 * Cosimo Cecchi
 * Rosanna Yuen
 * Alexandre Franke
 * Ekaterina Gerasimova
 * Jeff F.T.

== Regrets ==

 * Shaun McCance
 * Andrea Veri

== Missing ==

== Agenda for Dec 22 ==

 * DX hackfest in early 2016
 * Endless design hackfest sponsorship
 * General discussion about attracting contributors?

Ongoing:
 * ED search update
 * Google Play account
 * Status of logo copyright

== Minutes ==

 * Status of GUADEC and GNOME.Asia sponsorship brochure
  * 2015-12-08
   * (DONE) ACTION: Jeff to send out the brochures ASAP
  * 2015-12-15
   * Jeff sent out emails to various potential sponsors to get things rolling, but waiting on further news or coordination with conference organizing teams for next steps
   * Local organizing teams ought to prepare their own conference-specific brochures, hopefully at the beginning of the new year
   * ACTION: Jeff to review in the new year and chase up individual organizations.
  * 2015-12-22
   * No updates.

 * Desktop summit taxes
  * 2015-10-27
    * (DONE) ACTION: Kat and Rosanna to schedule a call with Marta to 
sort things out with the Desktop Summit taxes
  * 2015-12-08
    * No news yet. Call with the KDE team is expected soon.
  * 2015-12-15
   * Kat and Zana had a call with KDE and came up with a (new!) number: EUR 3411.47
   * ACTION: Zana to ideally send that out now
  * 2015-12-22
   * Wire was sent out already, item DONE

 * Pam's reimbursement for trademark renewals
  * 2015-12-15
   * Trademarks were successfully renewed.
   * ACTION: Zana to review
  * 2015-12-22
   * Wire has been sent out, item DONE

 * GIMP reimbursements
  * 2015-12-01
   * It's been sent, we're waiting to hear if there are any issues.
  * 2015-12-08
   * Still waiting to hear from bank if there are issues; no news is good news.
  * 2015-12-15
   * No news. Should be done if we don't hear bad things back from the bank.
  * 2015-12-22
   * item DONE

 * DX hackfest in January 2016
  * VOTE: approve DX hackfest as an official hackfest. +1 Kat, Cosimo, Allan, Alexandre, Jeff. VOTE PASSED
  * Let's involve the engagement team to advertise this.
  * ACTION: Kat to get back to Philip

 * Endless design hackfest
  * Endless will host it and put money towards travel
  * VOTE: approve the hackfest as an official hackfest and accept the sponsorship from Endless, with the GNOME Travel Committee processing the requests. +1 Cosimo, Jeff, Alexandre, Kat. Allan abstained.
    * VOTE PASSED
  * ACTION: Cosimo to communicate the to the travel committee about the extra budget and to process the requests quickly because of time constraints
  * ACTION: Allan to communicate to the other designers involved in the hackfest to get travel requests in ASAP
  * ACTION: Cosimo to communicate to Endless organizers for publicity on the hackfest

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15
   * No updates.
  * 2015-12-22
   * No updates.

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15
   * No updates.
  * 2015-12-22
   * No updates.

 * Instagram filters in GNOME
  * 2015-12-08
   * Current implementation using original Instagram names
   * ACTION: Cosimo to follow up with Debarshi about whether he can change the names to be different
  * 2015-12-15
   * Updates about this item are available on the "Discussed on the mailing list" area
   * item DONE

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08
   * No news still. Action item is still pending.
  * 2015-12-15
   * No news still. Action item is still pending.
  * 2015-12-22
   * No news still. Action item is still pending.

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

== Pending action items ==
 * DX hackfest in January 2016
  * Kat to get back to Philip
 * Endless design hackfest
  * Cosimo to communicate the to the travel committee about the extra budget and to process the requests quickly because of time constraints
  * Allan to communicate to the other designers involved in the hackfest to get travel requests in ASAP
  * Cosimo to communicate to Endless organizers for publicity on the hackfest
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)



-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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