Minutes of the Board Meeting of December, 15th, 2015

= Minutes for Tuesday, December 15th, 2015, 20:00 UTC =

Next meeting date Tuesday, December 22th, 2015, 20:00 UTC

== Attending ==

 * Alexandre Franke
 * Rosanna Yuen
 * Jeff Fortin Tam
 * Ekaterina Gerasimova
 * Allan Day

== Regrets ==

 * Andrea Veri
 * Cosimo Cecchi
 * Shaun McCance

== Missing ==

== Agenda for Dec 15 ==

 * Status of GUADEC and GNOME.Asia sponsorship brochure
 * Status of logo copyright

Ongoing:
 * Desktop summit taxes
 * ED search update
 * GIMP reimbursements
 * Google Play account
 * Instagram filters in GNOME

== Minutes ==

 * Status of GUADEC and GNOME.Asia sponsorship brochure
  * 2015-12-08
   * (DONE) ACTION: Jeff to send out the brochures ASAP
  * 2015-12-15
   * Jeff sent out emails to various potential sponsors to get things rolling, but waiting on further news or coordination with conference organizing teams for next steps
   * Local organizing teams ought to prepare their own conference-specific brochures, hopefully at the beginning of the new year
   * ACTION: Jeff to review in the new year and chase up individual organizations.

 * Desktop summit taxes
  * 2015-10-27
    * (DONE) ACTION: Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
  * 2015-12-08
    * No news yet. Call with the KDE team is expected soon.
  * 2015-12-15
   * Kat and Zana had a call with KDE and came up with a (new!) number: EUR 3411.47
   * ACTION: Zana to ideally send that out now

 * Pam's reimbursement for trademark renewals
  * 2015-12-15
   * Trademarks were successfully renewed.
   * ACTION: Zana to review

 * GIMP reimbursements
  * 2015-12-01
   * It's been sent, we're waiting to hear if there are any issues.
  * 2015-12-08
   * Still waiting to hear from bank if there are issues; no news is good news.
  * 2015-12-15
   * No news. Should be done if we don't hear bad things back from the bank.

 * CiviCRM
  * 2015-12-15
   * Would be nice to use it to manage our contacts, keeping track of donors and sponsors, sending out emails more easily, etc.
   * Some years ago we considered CiviCRM to manage the Friends of GNOME program. Why didn't it work back then?
   * After spending a lot of time with a consultant, it was said that it couldn't do what we wanted: we needed subscription payments, and it couldn't handle unlimited subscription payments. Apparently, at the time, everybody thought it was surprising that we'd need such a feature.
    * A bit surprising, given that the FSF uses CiviCRM and has paid "membership cards" (thus subscriptions).
   * CiviCRM probably changed a lot since we last looked at it.
   * ACTION: Jeff to investigate the suitability in 2016

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15
   * No updates.

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15
   * No updates.

 * Instagram filters in GNOME
  * 2015-12-08
   * Current implementation using original Instagram names
   * ACTION: Cosimo to follow up with Debarshi about whether he can change the names to be different
  * 2015-12-15
   * Updates about this item are available on the "Discussed on the mailing list" area

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08
   * No news still. Action item is still pending.
  * 2015-12-15
   * No news still. Action item is still pending.

== Discussed on the mailing list ==
 * Instagram filters in GNOME
  * Cosimo reached out to Debarshi suggesting the use of different names (word plays) than the original and official ones
  * There's still uncertainty on what the final solution will be, the Board is fine with whatever other preferred solution as long as the original names are not being used

== Completed actions ==
 * Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
 * Jeff to send out the GUADEC and GNOME.Asia sponsorship brochures ASAP
 * Cosimo to follow up with Debarshi about whether he can change the names to be different

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)



-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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