Re: Minutes 2016-02-24

Benjamin Berg <[email protected]> Fri, 25 Mar 2016 18:38:02 +0100
Newsgroups	gmane.comp.gnome.guadec
Message-ID	<[email protected]>
Oops, this one was a duplicate as it was send out a couple of weeks
back.

Benjamin

On Fr, 2016-03-25 at 18:31 +0100, Benjamin Berg wrote:
> Hi,
> 
> Edited minutes are also on.
>  * https://wiki.gnome.org/GUADEC/2016/Meetings/20160224
> 
> Originals:
>  * Minutes:        http://meetbot.gnome.org/guadec/2016/guadec.2016-0
> 2-24-20.20.html
>  * Minutes (text): http://meetbot.gnome.org/guadec/2016/guadec.2016-0
> 2-24-20.20.txt
>  * Log:            http://meetbot.gnome.org/guadec/2016/guadec.2016-0
> 2-24-20.20.log.html
> 
> == People Present ==
>  * benzea
>  * afranke
>  * sils_
>  * moggi
>  * puiterwijk
> 
> == Action Items, by person ==
>  * benzea
>   * benzea to ping CCC VOC team again
>   * benzea to ask florolf about time for setup
>   * benzea to get contract from the university asap
>   * benzea to make sure workshops get discussed again later
>   * benzea to put sponsorship perks and student sales pitch on next
> agenda
>   * benzea to look at embed/link to a better map
>  * moggi
>   * moggi to look into accomodation booking for sponsored people
> (after 10th of march)
>  * andreasn
>   * andreasn will be doing badges for us soon
>  * **UNASSIGNED**
>   * everyone please have a look at the coc that is on the website
> right now and comment on whether they are fine with it
> 
> == Edited minutes ==
> 
> Meeting started by benzea at 20:20:17 UTC.
> 
> 
> === Meeting summary ===
>  * Video
>   * The VOC team may not have people around for GUADEC, but will plan
> for now as if we can use them for the purpose of venue booking
>   * florolf said that 3 hours on the day before would be good for
> them, but see venue times below
>   * LINK: https://wiki.gnome.org/GUADEC/2016/Video
>   * ACTION: benzea to ping CCC VOC team again
> 
>  * Core days venue times
>   * We prefer setting up in the morning if this works for the video
> team
>   * Core days 9:30 to 19:30, except on friday 8:00 (if we can get
> away without setup time on thursday
>   * ACTION: benzea to ask florolf about time for setup
> 
>  * Contracts
>   * LinuxTag is reviewing the contractual stuff internally right now
>    * There will be a call next Wednesday
>    * We can go ahead and get the university to write up the venue
> contract with LinuxTag
>   * ACTION: benzea to get contract from the university ASAP
> 
>  * Accomodation
>   * ACTION: moggi to look into accomodation booking for sponsored
> people (after 10th of march)
> 
>  * Keynotes 
>   * There are currently two suggestions
>   * LINK: https://wiki.gnome.org/GUADEC/2016/Keynotes
> 
>  * Workshops
>   * LINK: https://wiki.gnome.org/GUADEC/2016/Workshops
>   * There are 3-4 workshops that we can likely offer
>   * Some help is needed for workshop management
>   * We need a registration system
>   * General consensus is that it makes sense to have mandatory
> payments professional attendees
>   * We won't ask for donations directly for workshops, even with
> people attending for free
>   * ACTION: benzea to make sure workshops get discussed again later
> 
>  * Code of conduct
>   * ACTION: everyone please have a look at the coc that is on the
> website right now and comment on whether they are fine with it
> 
>  * Sponsors
>   * Help in writing to sponsors and finding contact information is
> always needed
>   * Further discussion is postponed
> 
>  * Announcement
>   * benzea has talked to the engagement team
>   * Help with twitter feed would be welcome
>   * Website has been mostly updated, should still get some
> improvements (e.g. map, links to bahn.de search)
>   * ACTION: benzea to look at embed/link to a better map
> 
>  * Website
>   * LINK: http://wp-osm-plugin.hanblog.net/add-a-map-with-marker-and-
> html-popup-in-wordpress/
>   * AGREED: regcfp will be our software for registration and CfP
> unless this should be revisited for good reasons next week
> 
>  * Misc
>   * ACTION: andreasn will be doing badges for us soon
>   * We have some initial information about visa letters on the wiki
> (German), next step will be making some draft letters
>   * ACTION: benzea to put sponsorship perks and student sales pitch
> on next agenda
> _______________________________________________
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> [email protected]
> https://mail.gnome.org/mailman/listinfo/guadec-list

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